The discrepancy in storage size reports: on Box.com and Dropbox.com

Many IT administrators, CIO’s, and business owners who backup file storage solutions such as Box.com, Dropbox.com
are bewildered by the difference in storage size reported by these applications, and the actual storage size which is backed up.  Very often we are asked:

” So, why is there a discrepancy between the amount of storage reported by Box.com or Dropbox.com , and the actual amount reported by CloudAlly ? “

The answer is that CloudAlly is a backup service, so we only take the latest changed version of a file, in backing up Box.com or Dropbox.com.

This means that there is only one automatic backup a day, not a backup for every version changed on Box / Dropbox.  Although Box and Dropbox support file versioning, CloudAlly’s cloud backup for business only takes the latest version each day…

The reason for not backing up every single version changed, is intended to prevent storage requirements increasingly sharply, and to maintain a reasonable backup cost structure, which businesses can budget for.

Therefore, as an IT manager / System Admin, you will often see a discrepancy between the amount of storage Box and Dropbox report, and the amount which CloudAlly reports.  This is very much depending on how many versions are kept, and how large the files are, the difference in storage size can be substantial.

Take advantage of our 14 day free backup (no credit card requirement) for:

View our knowledge base article:

Contact our customer support for more information: support@cloudally.com

HIPAA Compliance – Box.com

HIPAA Compliance – Box.com

HiPAA Compliance – The electronic age has made it easier for doctor’s offices and hospitals to store patient information hipaa compliancewithout much paperwork. They do, however, must adhere to special regulations concerning the storage of that data. These rules are known as the Health Insurance Portability and Accountability Act, or HIPAA, and the Health Information Technology for Economic and Clinical Health, better known as HITECH.

Cloud computing is becoming more prevalent. It is imperative for business which collects sensitive information to use a cloud service provider which adheres to HIPAA and HITECH. Box.com is a leader as a commercial cloud provider. Is Box.com HIPAA compliant?


What this article is about:


How Does Box Meet HIPAA Compliance Standards?

Box is considered HIPAA compliance standards. For Enterprise and Elite accounts needing HIPAA protection, Box signs business associate agreement, BAA, when they ask for it. Any BAA required should be signed before the customer begins storing sensitive information within their cloud account.

While there is no official certification process, Box’s features ensure that protected health information stays safe in the cloud. This provider not only encrypts data as it is transferred from hard drive to cloud, and the cloud to the hard disk, but it remains encrypted while on their servers.

Additionally, Box restricts access to the physical server farms where the information resides. The company also uses strict logical system access controls to maintain security.

Consumers have administrative controls to help govern their data. Administrators choose which of the following their employee can access:

  • Download
  • Read
  • Edit
  • Lock documents
  • Password protect files

Administrators can monitor access to data seeing who accessed them, shared them, or edited them. Audits also report the account activities for not only content but users alike. Administrators can also use this area to train employees on different security controls and policies.

Box – HIPAA Compliance, to Extent

Like all online service providing HIPAA compliance, the responsibility does not just lay with them to protect your data. In fact, their compliance standards only go so far as to ensure documents are safe while in storage. Box does not control how your employees treat protected health information.

For better security, all users need to activate Box’s two-factor verification. The first factor being a secure password with upper and lowercase letters, as well as numbers and special symbols. The second factor is a unique code sent via SMS to the user’s cell phone, a voice call, or use of particular security application to access their account. This additional step prevents unauthorized logins.

As an administrator, you can limit who within your corporation has access to sensitive information. By restricting access, you limit the danger of file sharing when there is no need. Using Box’s built-in feature for locking and password protecting data helps to keep these records from unnecessary user access.

As Box is simply a cloud storage provider, it is up to the network administrator to ensure email services, like Office 365 or Gmail, is HIPAA compliant. Both Microsoft and Google have HIPAA compliant services using BAA just as Box. If you use these services for email, contact their support groups for assistance in bringing their services into compliance if you have not already done so.

Any patient authorization forms allowing you to transmit data to them or others via an electronic service is your responsibility to maintain. As with email services, Box does not take responsibility for ensuring you have permission to share files from your Box account with a third party or the patient. While all records transmitted to and from Box are encrypted, you must explain the risks of sending information electronically.

Backup Your Backup

Many health professionals use Box as both a storage and backup location by many health practitioners. While it is uncommon for data loss while stored on their servers; it can happen. That is why it is necessary to have a backup of your backup.

CloudAlly offers backup solutions for Box Enterprise customers. Our Amazon S3 servers save all files and folders for each user. Administrators can choose to back up every day or every few days as they see fit. Additionally, administrators can include all users in the backup or just a select few.

For added security, CloudAlly can send you a daily log of your backup activity. This record includes a summary of data added to your account and a more extensive look at which users and files contained in the daily sweep.

In the event that data is missing from your Box account, restoration of the missing file is easy and non-destructive. You control what files remain in your CloudAlly account. CloudAlly doesn’t delete files unless requested and authorized by your admin.

Try our service free for 15 days, backup your business-critical data today!


Now that you know more about how Box is HIPAA compliant, you might want to have a look at what we created for you..

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Dropbox for Business Backup Vs Box for Business

The Five Most Important Things You Need to Know

Has your business already moved to the cloud for storage and related services? if so, then chances are you’re already familiar with cloud storage services such as Box and Dropbox for business.

There are many similar features offered by the two services, but also enough differences that it’s worth taking a closer look at both services to determine which one is the best fit for your business.

Both services started out primarily targeting individual users, but have now developed specific services catering to the business market. In this article, we’ll compare and review the business products of both companies and look add how they can add value to your business.

Comparison of Box and Dropbox for Business Backup

Security

For easy access to the cloud, both offer single sign-on facilities for users with two-factor authentication, which ensures secure login to both services.

Box offers enhanced authorization in the form of email validation, even when you log in from a new IP address. This ensures secure access to your enterprise cloud platform at all times. This email validation feature for new IP addresses is not provided by Dropbox.

The standard security technology, Secure Sockets Layer (SSL), is provided by Box and Dropbox, along with AES-256 bit encryption. Only Box is HIPAA compliant, ensuring the protection of sensitive patient data. While both offer multiple data centers, only the Box data centers are SSAE 16 Type II compliant at this time.

Another key security benefit of Box is that it allows you to password protect your key documents and folders.

Syncing and Sharing

While Dropbox offers strong support for LAN syncing, there is no such provision with Box. Dropbox also provides comprehensive support for syncing of videos and photos, both of which are lacking on Box.

Both Box and Dropbox enable you to control what your business team users can share with others (even the ones who do not have an account).

Both services also allow you to transfer ownership of a particular folder to someone else, which is especially useful when your responsibilities change or as a backup during your absence.

Collaboration and Integration

While both solutions offer good file and folder sharing options, you also need to compare their collaborative features that enable your team members to work together in real time.

Team members can comment on files while working together on shared files, and Box also allows you to collaborate with outside users as well as providing simultaneous collaboration. DDropbox lacks some of the collaborative editing abilities found in Box.

Integration with third-party applications is an important feature of any cloud services, and both solutions integrate well with standard apps such as Outlook and Office 365. At this point, Dropbox has a larger list of 3rd party app integrations than Box.

The Box API is fully customizable, which makes it easy for you to manage files, share them and collaborate efficiently.

Dropbox provides multiple APIs with specific purposes such as Dropbox Chooser (for integration with the web app), Sync API (for online and offline syncing) and Core API (to build your own app containing Dropbox features).

Backup and Data Recovery

Both services sync your files and folders across any computers and mobile devices that you have installed the app on. This feature creates a backup of sorts across multiple devices, but keep in mind that deleted items will be deleted on all synced devices so it’s still possible to loose data on both services.

Deleted items are moved to the recycle bin in both Box and Dropbox, but this is where DropBox has a distinct advantage. Box purges items from the recycle bin after 30 days by default, or by the period specified by the Admin. Dropbox on the otherhand offers unlimited file recovery of deleted items and unlimited version history for both it’s Business and Enterprise Plans.

Of course the Dropbox unlimited recovery feature is a great service, but keep in mind that items can still be hard deleted by the end user. So while this is a very useful feature, it does not eliminate the need to backup your data to protect against accidental or malicious data loss.

As file sharing services, both Box and Dropbox are prone to malware viruses such as CryptoLocker so we still strongly recommend using a 3rd party backup service such as CloudAlly to fully protect your critical business data.

Plans and Pricing

Box offers 3 business plans; Starter, Business and Enterprise as follows:

 Team SizeStorageBox Content APIMaximum File SizePricingAdvanced Features
StarterThree to 10 users100 GB25K actions per month2 GB$6 per user per monthDocument encryption, granular permissions, user management, external collaboration, shared links, and so on.
BusinessMinimum three usersUnlimited50K actions per month5 GB$17 per user per monthStarter features along with Office 365 integrations, mobile security controls, custom branding, active directory, single sign-on, Box for Enterprise Mobility Management (EMM), and so on.
EnterpriseMinimum three usersUnlimited100K actions per month5 GBNot Revealed; Varies as per your requirementsBusiness features along with workflow automation, metadata management, help desk, custom terms of service, and so on

 

Dropbox offers a standard Business plan outlined below and also an Enterprise plan with deployment support, training and a dedicated account manager.

  • Minimum five users
  • Pricing at $15 per user per month
  • Unlimited file recovery and third-party integrations
  • As much space as required by starting off with 1 TB
  • Microsoft Office 365 integration
  • User controls and permissions
  • Email and phone support
  • Password protected links
  • Free 30-day trial

We hope this article has helped to clarify some of the primary differences between the two services.

The 6 Leading Box Apps for Businesses

The 6 Leading Box Apps for Businesses

Cloudally provides Box Apps for Business backup solution.

Read about the most popular Box apps for your business. The aim is to check out the benefits and features of some of the top Box applications for businesses, and Cloudally box backup.

The objective of using Box apps is that these allow you to access, share and edit content effectively from the Box platform itself.

Six Best Box Apps for Businesses

  1. Box Edit

The purpose of this Box app is to allow you to edit files or documents directly from the Box by simply using the native apps that are installed on your PC or laptop.

You can open any file directly from the Box by clicking the “Open” button in the file preview page. You can then proceed to make further changes to the file and save them on the Box.

The best part about this app is that it is compatible with most popular browsers, such as Internet Explorer, Safari, Google Chrome, and Firefox. With this Box Edit app, you can also work with a variety of file types, including spreadsheets, CAD files, presentations, images, and Word documents.

How to download Box Edit?

You can download the Box Tools installer which is accessible from the “Open” button in the file preview. Alternatively, you can get the Box Edit desktop app (for Mac or Windows) at https://www.box.com/box-for-devices/

  1. Box Capture

This is a Box mobile app for iOS devices that can used with your iPhone or iPad. It helps you establish a connection between the content (documents, images or videos) that your company’s workers may capture in the field and the business processes.

The important field content can be uploaded directly to your Box account so it can be shared with the teams in real time.

You can get comments from and even tag particular employees for whom the content may be important. In this way, a lot of time is saved as sharing is done in real time. This app can be useful across various business sectors.

For example, if you have a retail company, you can use the Box Capture app to send inventory statuses remotely during audits. Or, if you are part of a healthcare business, you can use this app to share patient images with other providers, while maintaining the HIPPA compliance.

  1. Box FTP Server

Why do you need a File Transfer Protocol (FTP) server when you are using cloud storage with Box?

Well, before you can access your files on Box, you need to migrate them to Box from your legacy storage. And, FTP is a great option for uploading as well as downloading large files, folders, and so on.

This FTP support is an add-on functionality that also extends to all your known FTP clients.

To start using this app, you need to get your Box account connected with an FTP server. An important point to note before using this is that the Single Sign-on (SSO) is not supported and you will need an external Box password to use SSO for your FTP client.

You can install any FTP client of your choice; however, the preferred choice for Box is FileZilla. Further instructions to connect your “Box for business” account with FTP are listed here. 

  1. Box Sync

There are actually two separate Box Sync apps, namely Box Sync for Mac and Box Sync for Windows.

However, the features of both apps are the same, except that one extends support for your Mac system and the other extends support for your Windows system.

This desktop app helps you keep all your Box files in sync with your desktop. The advantage of this synchronization is that any file will be updated automatically to your desktop once you have edited it.

Also, these updates will be automatic for everyone with whom you have shared the file that is being edited. Thus, with the Box Sync app, you need not worry about different file versions existing on the different computers of the employees in your enterprise.

For your Windows computers, the Box Sync app is compatible with Windows 7 (32-bit and 64-bit), Windows 8 (64-bit), Windows 8.1 (64-bit), and Windows 10 (32-bit and 64-bit). For your Apple computers, this app is compatible with Mac OS X 10.9 10.10 and 10.11.

  1. Box for Office

This app helps you leverage the most out of the Microsoft Office applications. On your Windows computer, you can open, modify and save files in Box directly from Microsoft Office or Office 365 ProPlus.

You will be able to share files (in the form of links) with other employees from Outlook as well as from the Office. You thus do not need to send heavy file attachments which will save the network bandwidth.

To start using this app, you need the Windows 7 or higher operating system. You also need to have the Microsoft Office 2010 version or higher. You can download this Box for Office application from here.

  1. Box for Android

This is one of the most popular Box apps. It enables you to have all your files at your fingertips on your Android device. It empowers all employees in your company to securely share and manage all files, images, folders and so on.

You need not worry about storage space since you get around 10 GB of free cloud storage from Box.

As Android devices are more commonly used than other devices, this app can help your enterprise’s employees share updates and leave comments on the move. Of course, they can access the same content online from their desktop and from their Android tablets or smartphones.

This Box app for Android has been the winner of PC Magazine’s Editor’s Choice Award.

Box Apps for Business backup is available with Cloudally Box backup & restore service.

Box for Business – Top 10 Important Features

Winning Features You Should Be Familiar with.

You are spoilt for choice as far as cloud storage services are concerned, right? Well, most of us have plenty of options in this regards, such as Dropbox and Box for Business.


What this article is about:


The best thing about a cloud storage service like Box for Business is that it caters to the needs of either a very small business team of two to three people or an extremely large enterprise.

In other words, this cloud storage service can easily be scaled up along with the increasing number of employees in your organization.

Box for Business serves as a secure content repository for all files, documents, presentations, and so on for your company.

These can be easily accessed and collaborated on by your business employees, using various collaboration tools offered by Box to ensure enhanced productivity.

This helps to increase the pace of your business operations and helps you stay ahead in highly competitive markets.

So, what are the features of Box for Business that make you achieve this edge?

Here is an honest review of the Box business features to help you understand the various benefits it could offer to your enterprise. The objective is to understand how good and effective Box is as a cloud platform for your business.

Key Enterprise Features of Box for Business

Easy Document Sharing

As a business, you would always have the need to share various files and folders within and out of your organization.

With Box for Business, you can securely share all your important documents in a very simple manner. All you need to do is drag and drop the files into the Box folder and share the “public” link with any of your business vendors, partners and so on. 

Such a level of external sharing empowers you to seek collaborative inputs from your external parties from their own devices. You can also share directly from the document, using emails.

Furthermore, you can even generate code to embed the shared link into your website or blog. The users who receive this email to access the shared folder will have to sign up for a free Box account if they are not yet a registered Box user.

Setting Permissions for Secured File Sharing

You can set the permissions for document access (editor or viewer or similar access) with the links. For some confidential files, you can keep the access for internal employees only.

For other files which you need to share with several external users, you can set the permission to public access for everyone who possesses the link.

Box enables you to generate a custom URL or to password-protect the link. You can further enhance the security of your documents by setting an expiry date for the shared link.

Seamless Collaboration

With Box for Business, you do not have to rely on time-consuming ways to collaborate, such as using email. Instead, you can collaborate using the comments and tasks in real time.

For example, if you are viewing a Word document, you can comment on it inside the Box itself. However, to edit this document, you need to install the “Box Edit” to open the corresponding file on your desktop.

Alternatively, you can open it in Microsoft Word Online, which is also a feature offered by Box.

The best part is that regardless of the method you use to edit the document, once you save the changes, the Box version of that document gets updated automatically.

In addition, you can upload a new version of the file, if you wish to maintain the old version.

It is also possible to lock your file while you are working on it.

Effortless Offline Syncing

If you are worried about having an internet connection at all times to work with Box for Business, then you can relax.

It allows your employees to work offline as well. The Box Sync feature keeps all your files ready for your desktop (from the cloud), even in offline mode. Your enterprise employees can thus work with them on their own terms.

Better Workflow Automation

For quick information flow right through your business, you need better processes for approval and reviews of various projects’ tasks.

Whenever new files are uploaded, you can assign the task of reviewing the file to the concerned employees. With Box, you can get this assignment done automatically. Similarly, you can move files to folders automatically and assign tasks to approvers for automatic notifications and reminders.

When any task is completed, the final document can be easily moved to an “Approved” folder in the Box. All the concerned people will be notified automatically of this.

Smooth Content Interaction Using Box View

The Box View can convert Office and PDF documents to beautifully display formats for any screen on the web or on mobile apps, thereby enabling a smooth content interaction.

You may want your content to be visible (as it was shared) on different screens, irrespective of the screen sizes. This is made possible through vector-based rendering.

With the ease of scrolling, zooming, and text selection, your files can even be easily accessed in the Box, without having to download them. You can try out the visual animations or custom branding, using Box View within your apps.

Integration with Other Applications

If employees in your company are used to working with popular tools like Outlook, Google Docs, Microsoft Office 365 and so on, then you may wish to have these tools seamlessly integrated with Box for Business. And you can do exactly that!

With the Box Embed feature, you can integrate your own files and folders with any other apps that your business uses frequently. For example, you can get access to Box from well-known enterprise apps, such as Jive and Salesforce.

You also get the flexibility to share your files or folders by putting them directly on Microsoft SharePoint, or on your company’s website or intranet site. Box Embed offers security, edit functionality, and drag-and-drop tools.

Privacy and Compliance

Box for Business offers the technical, physical and administrative safeguards for maintaining your business in compliance with HIPAA. For collection and usage of personal data or information from European member nations, it is certified for “EU and Swiss Safe Harbor” frameworks.

Data Protection

As a business, you will always have some data that is highly confidential. You need to maintain the integrity of such data at all times, whether or not they are being shared. Box provides this protection for most of your important data.

You are offered layered encryption with multi-layered encryption with 256-bit AES for data that is stored (and not being transferred), and with encryption with high-grade TLS for data during transfers. The security of the encryption keys is maintained by storing them in different locations.

Box further supports Enterprise Key Management (EKM). It enables the protection of customer-managed encryption keys in a Hardware Security Module (HSM). Along with this, Box also offers a non-modifiable audit log of key usage.

As discussed earlier, the option to set expiration dates and version maintenance, along with the deletion of shared content links, further help maintain data integrity.

You can also prevent data theft or loss by having automatic alerts set for any unusual download activity. Box enables you to keep track of who accesses what on your shared files and folders through timely reports.

In fact, you can keep track of any account activity or user activity, settings changes, and so on through the comprehensive Box admin console.

All these features ensure that your content stays protected at all times.

Compatibility with All Browsers

Box for Business offers an important feature for in-browser editing which is not easily found in other similar tools, such as Citrix Sharefile or Evernote for Business.

More importantly, the Box web app is compatible with any browser and allows you to access, edit and manage your content online with total freedom… Start to backup your Box for Business account with a Free 14 day trial.


Now that you know top 10 important features in Box for Business, here is a datasheet we created for you…

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