microsoft sharepoint backup

Microsoft SharePoint Backup Comparison (2017)


Microsoft SharePoint Backup – 2017 updates

CIO executives and IT managers are facing a tough decision selecting between SharePoint On – Premises, and SharePoint online of Office 365. This is much more apparent since 2013 when we reviewed the choices at hand.

It has been 4 years since we first brought you a comparison between SharePoint On-Premises and Office 365’s SharePoint Online. Since then, Microsoft has updated their SharePoint software with the new release of SharePoint 2016.

While a lot has stayed the same, the subtle changes might make a difference in determining which product best serves your needs.

Here is a basic overview of the primary differences between SharePoint Online and SharePoint On Premises:

Updates to SharePoint On-Premises

If you are familiar with SharePoint 2013, you may have some reservations about using the software on-premises. However, the 2016 release has many updates that make it more user-friendly.

One of the greatest updates that SharePoint 2016 has is the easier patching ability. Previous versions required IT personnel to take the server offline to perform updates. Now, installation of these patches occurs without taking the servers offline. These software updates help fix security holes and bugs.

Other notable updates include:

  • Improved naming system with shorter easier to understand names
  • Increased file size allowance
  • Increased storage number of records
  • Increased list threshold
  • Automatically updated links for relocated files
  • Faster search

SharePoint Backup
One other area Microsoft improved is the ability to use SharePoint 2016 on-site in a hybrid situation. Administrators can connect the on-premises SharePoint with online storage. Searches conducted include results from both online and on-site locations.

ProsCons
  • Full Customization
  • Increased Cost of workforce and equipment
  • Reduced Bandwidth (when not part of hybrid setup)
  • Redundancy required
  • Compliance with local security regulation
  • Scale up/out costs
  • Full Control
  • Additional set up for disaster recovery
  • Migrate when necessary

SharePoint Online

Microsoft is always working to make their Office 365 SharePoint better for their customers, with Cloudally’s Microsoft Sharepoint Backup the online option is extenuated, and adding hybrid compatibility for on-site SharePoint 2016 to work seamlessly is a huge upgrade. Also, it is important to mention that Microsoft has added security framework to make their Online Storage compliant with HIPAA, SSAE, and EU Model clauses to name a few.

ProsCons
  • Reduced workforce/hardware costs
  • Not controlled locally
  • Automatic updates
  • Greater bandwidth use
  • Anywhere access
  • Added storage costs
  • Complaint friendly
  • Limited customization
  • Enterprise grade security
  • Easy scale up/out

As Microsoft stores your files on their Azure servers, they offer automatic redundancies. These redundancies protect your data from loss due to hardware malfunction.

Overall Comparison

Sharepoint 2016 and SharePoint Online, via Office 365, operate the same. Users store documents and share them with their colleagues. Thanks to recent updates on both the onsite 2016 platform and Office 365 both programs can now work seamlessly together.

The following will help you with a better understanding of their differences.

CategoryOn-SiteOnline
CostRequires purchase of hardware and software license plus IT personnel to maintain systemAnnual subscription of Office 365 Plan billed per user
Deployment and MaintenanceIT personnel to deploy and manage farm, patches may be delayed due to workloadMicrosoft controls environment and installs patches when released
Business ContinuityDependent on internal capabilitiesBuilt-in redundancy and failover for data centers.
FeaturesSupport for Enterprise feature, with installation ofOffice web appLimited, preconfigured features
CustomizationFull server side code and client side code support.Full client side support. Limited server side support
SecurityDependent on internal capabilitiesEnterprise grade security
ComplianceDependent on internal capabilitiesEu Model Clauses, US-EU Safe Harbor Framework, HIPAA, FISMA, ISO 27001, FERPA, and SSAE16 compliant
StorageMore expensive storage devices with scalable size, more than 100GBCheaper costs, site collection up to 100GB, maximum content in single tenant Office 365 plan based.

Which Best Serves Your Needs

There are no absolutes when it comes to determining the best fit for your business. Online Sharepoint makes it easy for your employees to access the files they need from anywhere. The greater fluidity allows you to utilize a remote workforce in addition to your in-house personnel.

However, due to security regulations, some information cannot be stored in a cloud setting. That means you must invest in Sharepoint software housed in on-site servers. Local service limits your company’s ability to allow employees to work remotely.

Bottom Line

In most cases, the middle ground might be your best option. By investing in on-site Sharepoint 2016 software, you can house sensitive information locally. Storing sensitive documents on-premises can help you maintain compliance with government regulations.

However, employees can store data that does not contain restricted information in the cloud environment. Workers can then access these non-sensitive documents from anywhere. With Sharepoint 2016 and Office 365 both having hybrid capabilities you can have the best of both worlds.

Disaster Recovery in High Priority

Choosing to go with Microsoft Sharepoint Online backup is placing your disaster recovery in top priority and your recovery protocol in place. An online backup of all your Sharepoint files allows you to recover data lost due to viruses or human error, eliminating data center issues.

Without a 3rd party backup service, such as Cloudally, your company lacks protection against malicious attacks. Ransomware attacks can occur at any time, forcing you to pay a hefty price to recover your information. With a proper backup in place, you can recover compromised files without paying the enormous fees requested by the hackers.

CloudAlly offers continuous support with Microsoft SharePoint backup. Data is saved daily to your online depository. Files deleted from your Office 365 online account remain within your CloudAlly backup until you choose to remove them.

There is no way to know when a ransomware attack or malicious employee error may occur. However, having CloudAlly Sharepoint backup available can protect you. Learn on Microsoft SharePoint and Check out our FREE TRIAL.