Five Tips to Prevent SharePoint Sprawl

Five Tips to Prevent SharePoint Sprawl

Many companies use Microsoft SharePoint to manage documents and workflow processes, and to help organize all of the communications flying around between various offices. Enterprise clients can even use Office 365 and SharePoint to create websites and chart a course for other kinds of digital and off-line projects. But good SharePoint management goes a long way — and it’s important to understand how this type of software is best used in business.

One particular problem with SharePoint is called “SharePoint sprawl.” This is the idea that over time, the SharePoint architecture, the collections of files, folders and documents organized in the SharePoint system, becomes large, unwieldy and eventually, disorganized.

Here are five ways to control your SharePoint libraries and collections.

What this article is about:

Managing Permissions and Privileges

One of the most fundamental ways to cut down on SharePoint sprawl is to restrict the technical permissions to create new files and folders, or add to the architecture that’s already there. This starts with having a policy for SharePoint creation, and enforcing that policy as rigidly as possible. You might end up having a few point people with advanced permissions and a responsibility to look over the structure from time to time. These auditors can help make sure that the company isn’t generating too much activity that can have a negative impact on how well you organize SharePoint materials.

No Duplicates

It’s also a good idea to be vigilant about duplication. Suppose a document gets created at the team level, and put into a team folder. Maybe at the same time, someone at a management level is opening a folder for a group. Where does that document go? What if it goes both places?

Keeping an eagle eye out for duplicates is part of “pruning” the SharePoint structure to prevent sprawl.

Good Governance

In general, data governance is a concern at most businesses of any significant size.

Data governance, again, revolves around planning and policy. When you start to look at how the business typically generates data, and how it’s stored, and how it moves in transit, there is the capability to fine-tune the data flow for individual business processes. This sets your business up for success, and also prevents the kinds of disorganization that people like to call “sprawl” or “bloating” in a system.

Effective Use of Metadata

Companies can also go over how to use features like tagging and managed keywords in SharePoint. These types of metadata allow for more agile file retrieval and better classification of data objects within the system. When you get acquainted with terms like “folksonomy” and understand collaborative processes better, your SharePoint policies will benefit from that.

Utilize External Software

You can also improve enterprise use of SharePoint in Office 365 with the addition of some third-party tools that help safeguard data in your company systems. Cloudally’s comprehensive backup platform assures that the data you need will be there when you need it — even if it’s months or years in the future. In many ways, managing data in SharePoint or anywhere else is managing a timeline, as well as a volume of data. Any limitations or restrictions in the native applications can be extremely harmful when it comes to processes like e-discovery. Talk to Cloudally about getting real, comprehensive protection for your valuable data. Ask our Support Team for more information.

Now that you know about how to prevent SharePoint sprawl, you might want to have a look at what we created for you…

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How To Simplify Communication & organizational Collaboration with SharePoint!

When SharePoint debuted in 2001, companies saw it as an alternative to self-created intranet sites capable of sharing documents with fellow employees. As Microsoft moved to make all their services available online, SharePoint took its prominent place as part of their Office 365 suite. However, its still viewed as a tool for users to store and share files, while changes in the way companies employ workers dictate a change in how they collaborate. With recent updates in Office 365, SharePoint is becoming a more and more a stronghold for collaboration and communication in modern institutions.

What this article is about:

2016 changes in SharePoint

In August 2016, Microsoft rolled out changes that made SharePoint less of a storage and sharing receptacle and more of a team building site. Transparent collaboration is at the heart of the updates making it easier for colleagues to work together.

With the 2016 updates, SharePoint users gained team site pages creation abilities. These new pages allow Office 365 groups to have a central intranet location to work together. New team sites automatically obtain shared:

  • Inbox
  • Calendar
  • Planner
  • OneNote notebook

New web page parts make it easy for team leaders to create dynamic pages for all group members. On the dedicated team page, administrators can add documents, images, videos, and Yammer feeds. Activity sections of the site contain recent actions on the page, within any lists, or any files that are part of the team site.

Also, members can add quick links to their pages. These quick links appear at the top of the page and can link to URLs from anywhere on the web, other pages or applications, or files.

Because of the new updates, Microsoft determined users need more SharePoint storage for all their team sites. To accommodate, all Office 365 users saw an increase in limits from 1 TB to 25 TB.

These updates rolled out to all users in August 2016. Overall, the updates have allowed greater communication between teams as they work on new projects. As great as the teammate features are, they still missed out on having an exceptional communication tool. That is what Microsoft addressed with their 2017 updates.

2017 Critical Updates for SharePoint

While SharePoint Online 2016 updates focus on team site initiation, updates in the summer of 2017 focus on making communication between team members easier.

New to SharePoint Online is communication sites. Much like team sites, these new pages allow all team members to share recurring updates beyond the use of email. As with the team pages, members can embed documents or videos. Members also can load GIFs on the new communication site if needed.

When creating a communication site, administrators have a choice of three initial site designs:

  • Blank—a blank canvas to allow administrators to create their page using web parts.
  • Topic—useful to share many pieces of information including events and news.
  • Showcase—beneficial to feature photos or images for new products or services.

All communication sites have full-width layout and essential title regions. All title areas come with custom header images.

Additionally, members find real-time information from across Office 365. Included in this real-time stream is:

  • Power BI reports
  • Yammer discussions
  • Microsoft Stream videos
  • Other SharePoint sites

One of the most significant changes is the ability to communicate through the SharePoint mobile app. Users can engage with Yammer and read pages on the site. Additionally, users can create news articles to update other members of the team.

With each news page on SharePoint’s communication update, members can comment on the article using Yammer. The comments can be either targeted or for group discussion.

Team members’ abilities include emailing news articles to other users. Unlike past sharing features, the new share does not just send a link to the SharePoint site. Instead, it generates an informative preview so the recipient can determine if the article is something to read in its entirety.

Especially with the new features Microsoft is adding to SharePoint Online; it is important to have files stored here protected with a backup service. While Microsoft Exchange does have recovery options, they are not substantial enough to be considered valid backup services.

As Microsoft prepares to roll out their Office 2019 in mid-2018, there is speculation over what changes are to be included in SharePoint 2019. While there are no firm details on the layout and design of the new interface, Microsoft announced that the SharePoint hub sites are set to roll out beginning 2018. The new hub sites make it easier for customers to use SharePoint to create a company-specific intranet, giving the team sites and intranet a unified feel. The hub-sites do have mobile devices at heart, making accessing intranet on the go seamless.

IT managers can use CloudAlly to perform automated daily backups of SharePoint site collections, including those created via Groups or Teams. Data can be restored non-destructively to a sub-site, directly in place, or exported for download or to external storage such as AWS S3, MS Azure, or You can sign-up for a 15-day free trial at and begin backing up your SharePoint data today.

Now that you know more about how to simplify Communication & organizational collaboration with SharePoint, you might want to have a look at what we created for you…


Microsoft Cloud Backup: Does Microsoft Backup Office 365 to cloud?

How is it possible to get a full Data Restore and
Recovery for Office 365?

— Office 365 backup and recovery —

As your company’s information technology leader you have been in pursuit of better collaboration and storage capabilities, and have made the move to Microsoft Office 365, and while this is a powerful cloud-based suite of tools, that doesn’t mean your data is secure.  So, does Microsoft Backup Office 365 To Cloud?

What this article is about:

Just because MS solutions are on the cloud, it doesn’t mean the complete Microsoft 365 Solution: Office 365 ExchangeSharePoint, and OneDrive solutions is backed up by Microsoft. You will discover this when you attempt & fail to restore your data from any point in time, without having a backup & restore add-on in place as well. Then, how is it possible to get a full Data Restore and Recovery for Office 365?

Why You Should Backup Office 365 Data

It is your responsibility to protect your corporate data when using the Microsoft cloud. Business best practice guidelines require automated backup and recovery but, unfortunately, many companies don’t take the necessary steps to protect themselves from accidental or malicious data destruction.

1 in 3 companies report losing SaaS data, and of those companies, 64% admit to losing data due to user error.

If you don’t backup your Microsoft cloud data your business could be at risk of massive exposure for the simple reason that Microsoft does not provide the ability to recover data that has been accidentally or maliciously deleted or corrupted. The recycle bin is fine for short-term and item-level recovery, but doesn’t provide the ability to perform a point-in-time recovery of lost or corrupt data. As data storage services, SharePoint and OneDrive are not only prone to sync errors, and accidental or malicious data loss, they’re also at risk from malware and ransomware such as CryptoLocker.

As data storage services, SharePoint and OneDrive are not only prone to sync errors, and accidental or malicious data loss, they’re also at risk from malware and ransomware such as CryptoLocker.

Data Protection and Recovery for the Microsoft Cloud

CloudAlly offers the most reliable and trusted Microsoft Office 365 backup and recovery solution for your IT team. It ensures that all historical versions of your Office 365, How is it possible to get a full Data Restore and Recovery for Office 365?SharePoint, and OneDrive data—including all emails, calendars, contacts, tasks, and sties—are safely stored and easily recoverable. And our Outlook compatible .pst export means that your Office data is still available even if MS Azure is temporarily unavailable. It’s effortless.



View Our Microsoft Cloud Backup / Office 365 Backup Video below:

For SharePoint & OneDrive Backup Video CLICK HERE

CloudAlly provides accurate data restoration from any point in time and at any hierarchical level. Administrators can perform a non-destructive restore, or export data with a single click, reducing the risk of lost productivity and meeting even the fastest recovery time objectives… Start to backup your Office 365 with a Free 14 day trial.

Now that you know how to backup Microsoft Office 365 to cloud…


Microsoft SharePoint Backup Comparison (2017)

Microsoft SharePoint Backup – 2017 updates

CIO executives and IT managers are facing a tough decision selecting between SharePoint On – Premises, and SharePoint online of Office 365. This is much more apparent since 2013 when we reviewed the choices at hand.

It has been 4 years since we first brought you a comparison between SharePoint On-Premises and Office 365’s SharePoint Online. Since then, Microsoft has updated their SharePoint software with the new release of SharePoint 2016.

While a lot has stayed the same, the subtle changes might make a difference in determining which product best serves your needs.

Here is a basic overview of the primary differences between SharePoint Online and SharePoint On Premises:

Updates to SharePoint On-Premises

If you are familiar with SharePoint 2013, you may have some reservations about using the software on-premises. However, the 2016 release has many updates that make it more user-friendly.

One of the greatest updates that SharePoint 2016 has is the easier patching ability. Previous versions required IT personnel to take the server offline to perform updates. Now, installation of these patches occurs without taking the servers offline. These software updates help fix security holes and bugs.

Other notable updates include:

  • Improved naming system with shorter easier to understand names
  • Increased file size allowance
  • Increased storage number of records
  • Increased list threshold
  • Automatically updated links for relocated files
  • Faster search

SharePoint Backup
One other area Microsoft improved is the ability to use SharePoint 2016 on-site in a hybrid situation. Administrators can connect the on-premises SharePoint with online storage. Searches conducted include results from both online and on-site locations.

  • Full Customization
  • Increased Cost of workforce and equipment
  • Reduced Bandwidth (when not part of hybrid setup)
  • Redundancy required
  • Compliance with local security regulation
  • Scale up/out costs
  • Full Control
  • Additional set up for disaster recovery
  • Migrate when necessary

SharePoint Online

Microsoft is always working to make their Office 365 SharePoint better for their customers, with Cloudally’s Microsoft Sharepoint Backup the online option is extenuated, and adding hybrid compatibility for on-site SharePoint 2016 to work seamlessly is a huge upgrade. Also, it is important to mention that Microsoft has added security framework to make their Online Storage compliant with HIPAA, SSAE, and EU Model clauses to name a few.

  • Reduced workforce/hardware costs
  • Not controlled locally
  • Automatic updates
  • Greater bandwidth use
  • Anywhere access
  • Added storage costs
  • Complaint friendly
  • Limited customization
  • Enterprise grade security
  • Easy scale up/out

As Microsoft stores your files on their Azure servers, they offer automatic redundancies. These redundancies protect your data from loss due to hardware malfunction.

Overall Comparison

Sharepoint 2016 and SharePoint Online, via Office 365, operate the same. Users store documents and share them with their colleagues. Thanks to recent updates on both the onsite 2016 platform and Office 365 both programs can now work seamlessly together.

The following will help you with a better understanding of their differences.

CostRequires purchase of hardware and software license plus IT personnel to maintain systemAnnual subscription of Office 365 Plan billed per user
Deployment and MaintenanceIT personnel to deploy and manage farm, patches may be delayed due to workloadMicrosoft controls environment and installs patches when released
Business ContinuityDependent on internal capabilitiesBuilt-in redundancy and failover for data centers.
FeaturesSupport for Enterprise feature, with installation ofOffice web appLimited, preconfigured features
CustomizationFull server side code and client side code support.Full client side support. Limited server side support
SecurityDependent on internal capabilitiesEnterprise grade security
ComplianceDependent on internal capabilitiesEu Model Clauses, US-EU Safe Harbor Framework, HIPAA, FISMA, ISO 27001, FERPA, and SSAE16 compliant
StorageMore expensive storage devices with scalable size, more than 100GBCheaper costs, site collection up to 100GB, maximum content in single tenant Office 365 plan based.

Which Best Serves Your Needs

There are no absolutes when it comes to determining the best fit for your business. Office 365’s online Sharepoint makes it easy for your employees to access the files they need from anywhere. The greater fluidity allows you to utilize a remote workforce in addition to your in-house personnel.

However, due to security regulations, some information cannot be stored in a cloud setting. That means you must invest in Sharepoint software housed in on-site servers. Local service limits your company’s ability to allow employees to work remotely.

Bottom Line

In most cases, the middle ground might be your best option. By investing in on-site Sharepoint 2016 software, you can house sensitive information locally. Storing sensitive documents on-premises can help you maintain compliance with government regulations.

However, employees can store data that does not contain restricted information in the cloud environment. Workers can then access these non-sensitive documents from anywhere. With Sharepoint 2016 and Office 365 both having hybrid capabilities you can have the best of both worlds.

Disaster Recovery in High Priority

Choosing to go with Microsoft Sharepoint Online backup is placing your disaster recovery in top priority and your recovery protocol in place. An online backup of all your Sharepoint files allows you to recover data lost due to viruses or human error, eliminating data center issues.

Without a 3rd party backup service, such as Cloudally, your company lacks protection against malicious attacks. Ransomware attacks can occur at any time, forcing you to pay a hefty price to recover your information. With a proper backup in place, you can recover compromised files without paying the enormous fees requested by the hackers.

CloudAlly offers continuous support with Microsoft SharePoint backup. Data is saved daily to your online depository. Files deleted from your Office 365 online account remain within your CloudAlly backup until you choose to remove them.

There is no way to know when a ransomware attack or malicious employee error may occur. However, having CloudAlly Sharepoint backup available can protect you. Learn on Microsoft SharePoint and Check out our FREE TRIAL.

7 Tips to Become “OneDrive for Business” Power User

We love OneDrive for Business.

Why? Simply because it enables us to work smarter and more effectively. OneDrive for Business helps us collaborate and manage the influx of data with ease.

However, we have encountered several clients who do not use it to its full potential. They have never explored the vast amount of capabilities offered by OneDrive for Business. So they do not use the capabilities that administrators can share with end users or implement to help boost adoption and create power users.

So, if you are an administrator or just a user, here are our top seven tips on how you can leverage OneDrive for Business to increase work productivity.

What this article is about:

Download OneDrive for Business Sync App to Work Offline

When you have internet connectivity, you can save, store and share data as well as do more things with OneDrive for Business. But, what if there is no internet connectivity?

Most businesses think there is no alternate option and stand idle, but that is not true. OneDrive for Business offers the sync app to help you work offline in similar the way that you perform your job online.  You can sync up to 20,000 files and folders in your OneDrive for Business library.

Here is a step-by-step guide on how you can work offline:

  • Step 1: Download the OneDrive for Business sync app.
  • Step 2: Log in to Office 365 and navigate to OneDrive.
  • Step 3: Locate the library you would like to access offline and press sync.

That’s it!

Also, if you accidentally initiate the syncing of your OneDrive for Business or encounter a low bandwidth issue, you can easily stop or pause your OneDrive for Business from syncing.

Get Organizational Insights with Office Delve

Microsoft launched Office Delve to simplify team collaboration which helps you observe what your team members are working on across Office 365. Delve also comes with OneDrive for Business integration feature to help you search and share documents easily; offers the benefits of both the project management tool and social networking in one place. It helps you search for information and people as well as share and group documents.

According to Microsoft, the technology behind Office Delve is Office graph which maps the relationships between content and people. Delve looks like a replica of Pinterest, as it comes with a card-based interface. Each “card” is made up of several details, such as views, tags, comments, and likes, and Delve shows you the importance of each card.

The cards are also dynamic which means you can click and immediately comment or edit the document once it is launched in Office 365. Here is what you need to do to explore Delve:

  • Step 1: Launch Delve.
  • Step 2: You will get several pop-ups which are tips and a quick introduction; follow them.
  • Step 3: Start exploring.

Save Email Attachments to OneDrive for Business

If you are an Office user, you would agree that you spend much of your workday using Outlook in sending and receiving emails and files, right? This is where One Drive for Business comes in making your job easy and stress-free.

You can save your email attachments in OneDrive for Business from the Outlook web app itself. You can then email them as a cloud attachment or move them to a different folder. In this way, you can access the files at any time and from anywhere without digging through all your emails to find it.

Moreover, you do not have to track and manage multiple versions which make collaborating on the files in Office Online or Office a lot easier. Here is how you can do this:

  • Step 1: Open the email with the attachment(s) you want to save.
  • Step 2: Click the attachment and then select “Save to OneDrive”. This is applicable if you want to save a single attachment. If you want to save all the attachments, just select “Save all to OneDrive”.

All your attachments will then be saved in the email attachment folder in OneDrive and you can send them as cloud attachments or move them from folder to folder within OneDrive.

Using Version Control to Identify Changes in a Document

If you want to stay up to date with the latest amendments made to a document by you or your co-authors, then version control is the way to do it. Here is what you need to do to harness the benefit of version control:

  • Step 1: First enable it in OneDrive for Business by selecting any file in your library and then clicking Files>Version History.
  • Step 2: Contact your administrator to enable it, if you see the version history is grayed out.

If you are an administrator, you can delete or enable the version history from an entire library or list. You can also configure the version control settings to save a new version after every edit. In addition, being an administrator, you can set a version cap, which will ensure that the oldest version of a document gets deleted once a certain threshold has been reached.

  • Step 3: Once enabled, you can view, delete or restore a previous document version.

If you are an administrator and your organization uses both OneDrive for Business and SharePoint Server 2010 or SharePoint Online, then this tip is for you. You can configure a link within your organization’s SharePoint that will send users directly to their OneDrive for Business accounts. In this way, end users can quickly transition from SharePoint to OneDrive for Business with ease. Needless to say, this will improve the overall productivity and efficiency of the organization.

Here is a Technet article that provides detailed instructions to help you set this up.

Access OneDrive for Business on Your Mobile Device

OneDrive for Business comes with a mobile app for Android, Apple, and Windows mobile devices. This means that you can access it, even when you are on the move. However, because these apps have specifically been designed for on-the-go working, they are less powerful compared to the desktop or web-based counterparts. Yet, it still offers some built-in capabilities that prove to be beneficial on mobile devices.

For example, if you want to access your commonly used documents quickly, you can simply pin the folder in your Android home screen. Also, you can use iOS Touch ID or set up a pin to strengthen the security when accessing OneDrive documents.

Create and Host an Online Survey

Do you want to gauge your employees’ satisfaction or do you want to make a list of who will cater to your next big event? You can do all this right from your OneDrive account. All you need to do is create a survey with Excel online. In this way, you can record everyone’s responses into a single online spreadsheet. Here is how you can do it:

  • Step1: Sign in to OneDrive for Business.
  • Step 2: Click “New” and then “Excel survey”.
  • Step 3: Create your survey.

You can drag questions up and down, preview what your recipients will see, and edit and share the survey by creating a link to your form.

Now that you know more about how to become a power user of OneDrive for Business, you might want to have a look at what we created for you…


7 Key Announcements Made at Microsoft Ignite 2015

Microsoft Ignite

Last week, Microsoft organized its first Ignite conference in Chicago, Illinois with 23,000 attendees, Microsoft Ignite. The objective of Ignite was to replace the other professional conferences that Microsoft hosts such as TechEd, with one single event. Unlike Build 2015, which primarily catered to developers, Ignite aimed to help IT professionals deliver innovative technology.

Microsoft made several significant announcements in over 200 sessions.  We have complied for you, the top seven that will have the most impact in the technology industry.

SharePoint 2016

Microsoft promised to offer better support for embedded video, an intuitive admin portal, and improved people experience with Delve, Microsoft’s newest technology.

Storing files across devices with OneDrive, as a replacement of your organization’s file server is now available. You can also expect to witness improved reporting and auditing of changes to files.

New features like governance controls and personalized discovery experiences, strengthen enterprise search. You can also expect an improved user experience with more advanced collaboration and personalized insights.

One significant improvement was Zero Downtime Patching. This means updates that are critical to the operating system’s health will be pushed and delivered in one go, without affecting the end user.

Another improvement is the new Server Role Selection when configuring a new SharePoint Some other features revealed are:

  • SharePoint 2016 will support Windows 10 and Windows Server 2012 R2
  • Hardware requirements for SharePoint 2015 will be same as SharePoint 2013
  • Support of non-default SMTP ports and SARTTTLS to encrypt connections
  • Standalone instructions will no longer be supported with SharePoint 2016
  • ODF support
  • Upgrade directly from SharePoint 2010 to SharePoint 2016

We expect there will be more updates or announcements about SharePoint 2016 between Q1 and Q2 of 2016.

Skype for Business

In April 2015, Microsoft launched Skype for Business, and at Ignite, they talked about modern meetings, an improved meeting feature that will help you collaborate easily with participants sitting in multiple locations. It was also announced that later in 2015, it would enable users to broadcast Skype for business meetings to up to 10,000 participants at a time.

Two new features were announced that are pre-loaded meeting attachments, which will speed up meeting start times, as it will show the meeting content automatically at the beginning of the call.

Another was in-call co-authoring. It will help initiate co-authoring sessions easily so that multiple participants can work or collaborate on a single document right from within the meeting itself while everyone sees the changes happening live.

SharePoint Backup
Skype for Business will be available on iOS and Android, by fall 2015, and for Mac, by the end of 2015.

You can also expect some enterprise voice features such as call parking, call forwarding, audio conferencing, and PSTN calling by the end of 2015.

Office 2016 Public Preview

At Ignite, Microsoft released a preview of its much-awaited product, Office 2016. If you are an Office 365 user, you can use it for free, or you can test it out with a free trial.

Here is a quick glimpse of what Office 2016 is expected to bring in:

  • Ability to access documents anywhere, on any device
  •  Real-time co-authoring to the Windows Desktop application, starting with Word 2016
  • Smart applications such as Tell Me, Clutter, and Insights
  • Advanced modern charts and graphs such as Waterfall, TreeMap, and Sunburst
  •  Outlook Multi-factor authentication through integration with Active Directory Authentication
  • Library (ADAL)

You can find more details here and you can download the Office 2016 preview here.

Windows Update for Business

Windows 10 for Business has been a matter of discussion among IT pundits since it was announced last September, and at Ignite, Microsoft announced a new management option for Windows 10 – Windows Update for Business.

This will give better control to administrators, as it will allow them to decide which branch offices and PCs will receive which updates first. It will also help specify time frames for when these updates should be installed. The best part is that it will help deliver updates to remote sites and branch offices with

limited bandwidth, efficiently. Windows Update for Business is free for Windows Enterprise and Windows Pro, and Microsoft claims that it will offer better control of update deployment, reduce management expenses, and provide

quicker access to security updates. If you want to know more about Windows 10 for Business, visit the Microsoft Blog post, or join the Windows 10 Insider Program.

Office 365 Update

Microsoft announced several updates about Office 365, which showed how this 800-pound gorilla trying to improve information control and transparency within Office 365. Here are a couple of those updates.

  •  File-level encryption across email and content
  •  Office 365 groups will be integrated with Dynamics CRM, showing documents, conversations
  • Office 365 groups are now a part of Outlook 2016 Preview
  • New mobile apps will soon be launched for Office 365 groups
  • The Office 365 Microsites board is now organized by tags
  • A new knowledge portal on Office 365, named InfoPedia will be available soon
  • Office 365 video will have Yammer integration
  • Sway will be available later in May, to Office 365 first release customers
  • You can administer Office 365 groups using Powershell

OneDrive for Business

OneDrive for business has started becoming a favorite among enterprises these days, and at Ignite, Microsoft revealed their roadmap along with several other announcements of its upcoming features. Here is a quick rundown of what was disclosed:

  • You can now share OneDrive folders within your mobile app
  • Right-click context menu is now available
  • Features like version control, OWA attachments, and Yammer integration will soon be coming to OneDrive
  • Using reporting on Office 365, you can keep a check on which users are sharing what files on OneDrive

Microsoft also revealed its plans about OneDrive under the roadmap. Here is what you can expect:

  • OneDrive will come with new mobile PDF experience for Android and iOS in Q2, 2015
  • Next generation sync client will be introduced in Q3, 2015
  •  There will be a unified web UX in Q3, 2015
  • The 20,000 file limit will be removed from OneDrive in Q4, 2015

Advanced Threat Analytics

Microsoft tried addressing the security worries of enterprises with its new Advanced Threat Analytics or ATA, which is currently available under this preview. This technology is the result of Microsoft’s recent acquisition of Israeli security startup Aorato, and it helps improve security by going through four steps to ensure data protection:  analyze, learn, detect, and alert.

It will help you detect potentially harmful activity within your network by identifying suspicious devices and user activities. It will also enable you identify known malicious attacks such as Pass-the-Ticket, Reconnaissance, and known security issues such as weak protocols and broken trust certificates.

There were several other announcements made such as C# 6.0, ASP.NET 5.0, SQL Server 2016, Azure Stack, and the Operations Management Suite.

So, are you ready to test these upcoming features? The next Microsoft Ignite Conference will be held in Chicago between May 9 -13, 2016. But, you can expect more updates at Microsoft’s epic event Worldwide Partner Conference (WPC) that will be held in Orlando, Florida on July 12 – 16, 2015.

CloudAlly will be attending, come meet us at our booth! More details soon, stay tuned!

 If you are interested in meeting us at Microsoft WPC let us know: