Google Apps or Office 365?

G Suite / O365:

After being a faithful Microsoft customer for years, is it time to switch over to Google when choosing between Office 365 and Google Apps? As a business owner, what do you trust more—the age-old wisdom and IT expertise of Microsoft or the innovative skills and service providing ability of Google? Google Apps or Office 365 – a tough choice.

The questions are aplenty, and as business owners, it is important to have answers that help you make a decision. The requirements for cloud services are only increasing everyday, and with Microsoft and Google being the top service providers, you need to determine which one would best suit your storage needs. Read more

Australia Amazon Data Center

CloudAlly News – Australia Amazon Data Center, ISO Certification & Unlimited Storage

We are happy to announce that in addition to the Amazon U.S and E.U. data centers, you can now select the Amazon Australian datacenter for CloudAlly archive storage. This ensures that your data is in the appropriate physical location to address data privacy regulation.
You can contact to request a specific data center.

Amazon Data Center – ISO 27001 Certification

We’re also pleased to announce that we have achieved ISO 27001 certification, an internationally recognized accreditation for information security management. This certification recognizes CloudAlly’s ongoing commitment to secure cloud backup services by strict adherence to industry standard best practices. To achieve ISO 27001 certification, companies must strictly adhere to a number of disciplines including compliance, risk management, business continuity and security. This includes the design and implementation of extensive security controls and ongoing management of the process to maintain continued compliance. Read more

Outlook vs. Gmail – Guide

Outlook vs. Gmail

A Comparative Guide for Your Business Needs

Google and Microsoft have been ruling the email service industry for quite some time now and they have come up with a Outlook vs. Gmaillot of variant features with their own pros and cons. However, most of the businesses use them without even comparing their features and benefits. After all, why would you bother to compare and switch when you are already comfortable with the one you use? Outlook vs. Gmail what is the choice?

What this article is about:

Weighing the different features of Outlook and Gmail and their benefits would help you understand if you are on the right track or you need to shift. This article is going to help you with choosing the right email product for your business by comparing the different features of both Microsoft Outlook and Gmail.


As a business user you need to pay $60-$120 per user per year for an extended version of Gmail along with its associated apps. You can get it at a discounted rate of $50 per user per year if you commit to a fixed number of accounts.

At the higher price point of $120/user/year, you get Vault with some exclusive additional features like retention policies, email and chat archiving, e-discovery, legal hold ability, export feature and audit.

Office365 Small Business Outlook comes at a price of $48-$96 per user per year if you don’t need the Office suite.

Offline Email Access

Accessing email is an inevitable part of our daily routine and you cannot afford to ignore this as a selection criterion for your business.

Outlook provides offline email access feature which enables you to work on your email even when the Internet is not connected. You can read and respond to your emails offline and as soon as the Internet connection gets re-established, your emails will be sent automatically.

With Gmail offline email feature, you can only access last month’s emails when there is no Internet connection. Also, you can access Gmail offline on Safari and Google Chrome browsers only. With Outlook, there is no such restriction.

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If your business calendar is always filled with meetings, then Outlook should play a key role in administering it. Outlook enables you schedule resources like projectors, conference or meeting rooms by adding them as a resource to your meeting. The resource then acts like any attendee like checking the availability for meeting along with the ability to auto-respond to the meeting invite.

With Gmail, administering your meeting involves multiple processes like setting up primary and secondary calendars.

Online Apps Access

Another winning feature is that on Outlook you can view, share and edit MS Office documents using Office Web Apps which you cannot do with Gmail.

Storage Space

Storage space is highly important for any business and a critical factor to choose your email product.

Outlook provides free unlimited storage, which means your storage capacity grows with your inbox. You can attach any file up to 100 MB and if you link your file to OneDrive, you can attach files up to 300 MB.

Gmail comes with 15 GB of free storage and if you integrate your mail with Google Drive, you can email files up to 10 GB.


Well, undoubtedly security is a major concern for any business and Outlook and Gmail both emphasize on the same.

Gmail and Outlook both offer two-factor authentication where the users need to enter a code sent to their mobile devices to validate access to their account. It is important to use it for any online account so that you don’t get hacked.

You can also go in for end-to-end data encryption to make your email more secure. While Gmail offers third party support to enable this, Outlooks lacks this feature.

Although, Gmail and Outlook both focus on ensuring a strong check on SPAM control, but one of the good features Outlook has is its ability to handle newsletter messages.  Outlook automatically adds an unsubscribe button to them even if the email doesn’t include it on its own.

As you have seen both Gmail and Outlook have their own pros and cons and what suits your company best solely depends on your requirement. Although, there are more features to compare but as a business you should look at these major parameters while choosing an email product for you. For example, if you are considering Microsoft Outlook, you should also look into Office 365 (which is online, like gmail). You might want to compare Gmail capabilities (Google Apps)  to office 365, and read about Office 365 vs Google Apps, pros and cons.

It is not just about selecting the right email product but rather about making sure your email data is safe, secure and backed up properly so that you don’t lose it when you need it the most. Most businesses are only concerned about backing up their hard drive data and not emails (or backing up their online data in general). In fact they are not even aware that it’s MUST.  It’s a common misconception and source of confusion for many SaaS users. Microsoft , just like Google and others has built in redundancy and backups in all of their data centers, but there backups are for internal data center recovery only, and not available to customers for restoring their data in the event of accident or malicious data loss. Once data is automatically or manually purged from the recycle bin the data is lost forever. Interesting, right? If you want to learn more about it, read our special overview  “Why backup online data”… Otherwise, make use of a Free 14 day trial.

Now that you know the differences between Outlook and Gmail, you might want to have a look at this datasheet we created for you…

It’s World Backup Day

Data backup on cloud …

Have you ever been the scapegoat of an April fool joke? Must be, right? Or maybe you are so smart that you evaded being the target?


Unfortunately, this is the case with a lot of people playing with data every day and to address this exact issue, a  couple of reddit users took a wonderful independent initiative by making 31st March the World Back Up Day – a day to increase the awareness among people like you and me about the importance of regular backups, with an interesting tagline “Don’t be an April Fool.”

Of course, we shouldn’t think about backing up our data only once in a year but it works as a reminder that all of us should focus and make or review our back up strategy.

Let’s look at some stats to get a feel of how important backups can be. Read more

Office 365 – do we need to backup our own data?

Office 365 Backup Retention

The short answer is… yes. Of-course our office 365 backup retention policy is required.

Let’s start from deletions. What happens when you delete an email? You have 14 or 30 days to recover it from the dumpster and afterwards, it’s gone forever.

  • If you have Office 365 plans E3 or E4, then you can set the dumpster to keep deleted emails forever. However, if the size of the dumpster is limited, then the oldest emails will start to be permanently deleted…
  • If you have plans E3 or E4 though, you can configure the “litigation hold” per specific accounts and retain all deleted emails.

With SharePoint Online, deleted items are kept in the recycle bin for 30 days. But in case of malicious deletion this could be removed as well. SharePoint Online data is backed up every 12 hours and kept for 14 days which could help in some cases.

Net: all Office 365 users are exposed to data loss due to accidental or malicious data deletion, for some users, there might be a partial backup as mentioned above.

But what about data override that is done accidentally or maliciously by Office 365 users? Yes… if you did not back up your data in advance, there is a good chance that you will not be able to recover once you notice that the Calendar or Contact was overridden, or a SharePoint item that was overridden some time ago. The best you could do is to configure SharePoint versioning on the relevant folders and then for a limited time and limited storage capacity, you can enjoy versioning for specific supported file types.

In addition, there is the issue of not putting all your eggs in one basket, even if it is Microsoft’s basket.

By now it should be clear that you should be aware of the risks you take by not backing up your Office 365 data. But what can you do? Well, there are manual tools you can use to manually backup your data. For this purpose, CloudAlly presents the simplest and cheapest cloud backup for Office 365. You gain:

  • Daily automated backup
  • Unlimited archive storage
  • Unlimited archive retention
  • Secured Amazon data center storage (at US or EU)
  • One click restore
  • All Emails
  • All Contacts, Calendars, Tasks and SharePoint Online data (coming soon)
  • And more…

All of this for just $2.49 per user per month (for an annual subscription) or even less (for enterprise customers). You’re welcome to sign up for a free trial at and test it!


Google Apps Enterprise Backup

Google Apps Enterprise Backup

Over 4 million businesses are now using Google Apps and companies of all sizes continue to migrate to Google as an alternative to on-premise solutions. Often times this includes multiple domains to manage a variety of unique brands, geographic locations or business units across the enterprise.

As part of this migration, it’s important to implement a comprehensive backup solution to ensure that user data across all domains can be quickly recovered in the event of data loss. Google has some of the finest disaster recovery procedures in the world, but can do very little to recover user data that has been accidentally (or maliciously) deleted, altered or otherwise corrupted.

And it’s not only a backup solution that needs to be considered, but the ability to manage employee transfers across business units and archive user data when an employee leaves the company. CloudAlly’s enterprise level Google Apps backup service addresses these requirements and more. Read more