Secure Cloud Backup

View how to Archive Microsoft Teams Data. Channel, Team, Chat

Archive Microsoft Teams channel team chat
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Microsoft Teams data now holds increasingly valuable information and business-critical data. Apart from regulatory requirements, it makes business sense to secure your Teams data. Especially as the Shared Responsibility Model puts the onus of Microsoft Teams’ data protection on you. In this blog series, we examine Native Microsoft Teams Backup options such as archival and retention. In Part 1 we provided the steps to creating a Microsoft Teams Retention Policy and in this blog, we examine how to archive Microsoft Teams data (channel, team, and chat) using the Microsoft 365 Admin Center or by using PowerShell.

Setup Microsoft Teams Archive

Video Walkthrough: How to Archive Microsoft Teams Data

Archive Microsoft Teams Via Teams Administration

Archive Microsoft Teams Using PowerShell

How to Archive Microsoft Teams Data Via Teams Administration

Note, you need to be a Teams Administrator to archive Microsoft Teams.

Step 1: Go to Office 365 Admin Center and open Teams Administration

Microsoft Teams Archive channel team chat

Step 2: Expand the “Teams” section on the left menu and select “Manage Teams”

Microsoft Teams Archiving channel team chat

Step 3: Select a Team and click “Archive”

Microsoft Teams Archiving channel team chat

Step 4: Check “Make the SharePoint site read-only” and click “Archive”

Microsoft Teams Archive channel team chat

Step 5: You will see that the Teams status has been changed to “Archived”

How to Archive Microsoft Teams Data Using PowerShell

Step 1: Run your Windows Powershell app

Setup Teams Archive using powershell  Setup Teams Archive using powershell

Step 2: Connect to Teams Admin Center

Connect-MicrosoftTeams
Setup Teams Archive using powershell

Step 3: Run the script to archive Teams and related SharePoint sites

Set-TeamArchivedState -GroupId 4cfa0a7f-58f3-49e6-95c4-65df10bb987d -Archived:$true -SetSpoSiteReadOnlyForMembers:$true

Parameters:

  • GroupId – ID of the Office 365 group related to the Teams. You can get that ID on Office 365 Admin Center
  • SetSpoSiteReadOnlyForMembers – Set it to TRUE to make the site read-only.

Setup Teams Archive using powershell

Step 4: If the command has been completed successfully you can check details of the archived Teams in the Admin Center

Setup Teams Archive using powershell

Limitations of Microsoft Teams Archival as Backup

Microsoft Teams retention policies help make sure that sensitive data is not deleted in keeping with legal or regulatory requirements. However, they are handicapped when used as a substitute for backup and recovery. Limitations include not being searchable by eDiscovery tools and having cumbersome versioning issues. Recovery is time-bound and data held is likely outdated, can rack up storage costs, and is tedious to restore. CloudAlly Backup for Microsoft 365 comprehensively protects Teams, GroupsMailCalendar, Contacts, Tasks, OneDrive, and SharePoint. It also includes unlimited AWS backup storage and non-destructive recovery to the original or new site. Secure automated backup and easy recovery with a few clicks.

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