Microsoft’s recognized Office 365 cloud-based service is a game-changer for businesses.
Article Summary
- Obsolete workstations – decommissioning is easy
- On-boarding – adding new users is a breeze
- Costs are transparent – with an old per-machine approach, it was easy to overlook some licenses over time.
Not too many years ago, companies had to purchase licenses out of the box and physically install Microsoft Office software on workstations. Now, it’s much easier to simply log on and subscribe Microsoft office 365 services over the Internet, and ? Provisioning systems dynamically is now much easier to perform.Here are some of the major benefits the office managers have found in utilizing an Office 365 model.
Decommissioning Workstations
Suppose existing employees leave for sunnier vistas, or the company has to transfer or downsize employees. In this case, it used to be somewhat costly and time consuming to decommission an individual employee’s workspace. The company had to physically uninstall software or contact the service provider to cancel a license and then decide what to do with the workstation.
Now, with Office 365, obsolete workstations can be decommissioned with the click of a button. Online transfer systems and on-demand cloud services have led to a much more agile approach to staffing and supplying employees with the software that they need to do their jobs. That alone is saving companies thousands of dollars in human resources labor and oversight costs, on unnecessary license subscription fees.
In addition, even projects that former employees were working on are much easier to transition or decommission as needed. For example, suppose an employee was instrumental in making innovative changes to an intranet over Office 365, where hosting and domains and everything else are coalesced and streamlined by the cloud model. Making those difficult transitions gets a lot easier, because Sharepoint and associated structures are “open and interoperable” in the right ways.
On-Boarding
By the same token, with an Office 365 approach, it’s easy for companies to grow and scale.
In the old business world, the idea of adding workers to scale up operations involved some significant investment. In addition to the office furniture and equipment required, companies had to, again, add licenses and install software, while also investing in training and other costs. It wasn’t unusual for on-boarding costs to range in the thousands of dollars. Training
Microsoft Office 365 and its cloud service model has put an end to some of that. Adding new users is a breeze with dynamic provisioning that allows for virtual sign-ups instead of trying to set up hardware systems with the equivalent Office suite software on-premises. Think about the time that used to be spent with IT workers running to corners of an office to physically provision the systems. That is now a thing of the past, and it’s saving companies significant amounts of time and money.
Transparent Costs
With today’s Microsoft Office 365 cloud services and subscription pricing, it’s easy for companies to evaluate vendor costs.
With the old system, license costs and fees could hide in an operating budget. One-time costs and other factors could be hard to keep track of over the long-term.
Now with dynamic cloud services, it’s easy for a company to build a dashboard view of all related vendor costs and manage operations in a much more efficient way.
In fact, this kind of visual dashboard service is really re-inventing management. Companies don’t need to worry about how to compile or aggregate the data they need to really effectively manage even a large number of employees. There’s a move toward what’s known as ‘digital twinning’ where every component of an office has its own digital counterpart – and all of that analytics can be funneled into a visual dashboard to show executives everything the company is buying, what it’s costing them, and why. That’s a tremendous value as a company scales – part of the difficulty in scaling or making transitions is making sure that there is adequate data support for what’s going on. With consolidated data structures (which you get from streamlining operations with cloud models) that gets a lot easier.
In the old days, certain costs tended to “get lost” as sprawl led to a disorganized flow chart. Now, nothing falls through the cracks, because all of the data on operational cost is in one place.
Think about how to apply Office 365 to a modern business, to make everything from hiring to firing more efficient, and to help chart a course toward a successful future. When companies recognize the power of this cloud technology, they unlock doors, and pave the way toward more vibrant agility and growth.
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