• Home
  • Posts
  • 8 Disaster Recovery Best Practices for Office 365 Online Backup & Restore

8 Disaster Recovery Best Practices for Office 365 Online Backup & Restore

Office 365 Online Backup and Restore | CloudAlly
Try our Backup Interactive Product Tour

Office 365 Online Backup and Restore

Disaster can strike at any moment, and it’s impossible to plan for every eventuality. When Hurricane Katrina hit New Orleans, no one was prepared for the devastation. Flooding destroyed countless businesses while others went weeks without power and still others were reduced to rubble. In fact, many companies were down for weeks or, even, months. And downtime is devastating. They need Office 365 Online Backup and Restore.

But it’s not just natural disasters that you have to be worried about. Accidental and malicious data loss happens regularly. In fact, according to Richmond House Group, 20% of small to medium businesses will suffer a major disaster causing loss of critical data every five years. Whether natural or otherwise, data loss hurts your bottom line and can, potentially, cause a catastrophic end of all business events.

For example, in July of 2016, Southwest Airlines experienced a system outage that lasted for more than 12 hours and resulted in canceling more than 1,850 flights, delaying hundreds more, and worse. Southwest had no warning before their network router shorted and that’s why it’s vital to have a plan of action in place far in advance.

Protecting Your Data From Disasters

Your company needs to be ready to not only deal with the after-effects of any disaster-level event but to make it through successfully, and that’s where a cloud-to-cloud backup plan and cloud backup software comes into play. Don’t be like 32% of companies that lost data from the cloud (Aberdeen Group). Instead, follow our top eight disaster recovery and data backup best practices that we recommend for every organization that believes business continuity is a high priority.

1. Understand the Total Risk and Opportunity

You can’t protect your company from disaster if you don’t first understand the total risk and total opportunity presented by the disaster. The risk and opportunity might be slightly different for every situation, but in general, you can prepare by looking at all sides of the equation.

To understand total risk, each department within your organization from IT to operations, sales, marketing, and finance should ask themselves a few simple questions. “What disasters could strike (natural or otherwise)?

What operations are most critical for us and where are they located (on the cloud or on hardware)? How would a disaster effect us?” For example, if you were a shipping company, do you have Office 365 Online Backup and Restore, so that even if the unexpected happens, you’re able to access your data from anywhere in the world and you know that it’s been automatically archived daily (even the recycle bin)?

The opposite side of risk is an opportunity. Disasters don’t just affect your company but also your competitors. You should be prepared to take advantage of various situations in any way you can. For example, you should consider how your business can help from a monetary, humanitarian, or social good standpoint when a natural disaster strikes.

You should also be prepared to demonstrate to your clients how you have Salesforce Backup in place, unlike your competitors, so your critical data is never at risk.

2. A Well-Trained Leadership Team

Your company is only as successful as its leadership. An empowered and dedicated staff can turn any disaster into a success story. This is especially true for small- to mid-sized businesses that aren’t required by industry regulations to have a specific disaster recovery or a backup plan in place. A well-trained leadership team should ensure that data loss is never a point of no return.

The first key is to empower your leadership team to take control of the data and operations in their department with an all-in-one-tool. For example, when you sign up for CloudAlly, all of your data from Salesforce to Office 365 and Google Apps is stored in one location.

From there, all you need to do is to train your leadership team to manage the daily backups through reports, to control user access for security, and to recover lost or corrupted data when the worst happens. Without CloudAlly, the training required for your leadership team is much more complicated. With CloudAlly, all you have to do is trust your leadership team to support your efforts and to manage business continuity within their realm.

3. Use the Right Tools

In today’s highly digital and complex business world, old-school backup systems and disaster recovery plans developed in Excel and Word won’t suffice. Your data is a living system that constantly changes during day-to-day operations. That’s why daily, automated backups for all of your software platforms from Google Drive to Salesforce and Box are necessary.

A backup tool that requires manual saving or only covers certain operational functions can leave you wanting. That’s why CloudAlly offers a simple three-step process for managing your data.

  1. Set It: CloudAlly allows you to select your archive location, backup time, and frequency for every platform and user.
  2. Manage It: With CloudAlly, you receive daily backup reports containing all your activity, so you can double check it’s accuracy. You can also manage your users and export backups and archives.
  3. Access It: Finally, CloudAlly makes it quick and easy to search for and locate data in your archives. From there you can also perform non-destructive restores.

Before you choose your DR and backup tool, make sure it does what you want and need.

4. Maintain a Full Copy of Critical Data Outsid