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Q & A Series: How to Sync G suite with Outlook

Outlook, one of the most popular mail and calendar services for commercial use, has some growing competition. While many companies are beginning to turn to G Suite, powered by Google, they may not be ready to let go of their trusty standby. In fact, Outlook is so popular many administrators need a G Suite sync for Outlook solution.


What this article is about:


Google and Outlook are not the same kinds of creature. Sure, they seem to do many of the same things, both process mail for example, but they are not completely compatible. True, Gmail, both free and paid accounts, can populate messages in Outlook thanks to IMAP settings. However, other G Suite do not work as well. G Suite Sync for Microsoft Outlook (GSSMO, formerly GASMO) allows businesses using G Suite to Integrate their apps with Outlook.

What Does GSSMO Sync and What Does It Not Sync

Before you start using GSSMO to migrate your Gmail to Outlook, you have to know what to expect. The service synchronizes the following items:

  • Email
  • Calendar
  • Personal and global contacts
  • Tasks
  • Notes
  • Journal entries

With email, GSSMO pulls over all messages and sub-folders. However, as Gmail does not place user created folders as sub-folders of the inbox, they probably won’t appear nested like Outlook users are accustomed to seeing. Additionally, signatures, settings, and category assignments do not input into Outlook from Gmail.

Outlook does not mimic Gmail’s delivery notification. However, as long as your recipient has not turned off the read receipt feature, you can still add this function to your messages.

Calendar events that the user created and own populate well into Outlooks calendar function. However, if there events in your calendar that someone shared with you, they do not appear. You will have to re-input them after setup.

For the most part, contacts, both personal and global, sync seamlessly between Outlook and G Suite. The only difference you see is the category and category definitions. You also must recreate mailing lists as they will not import.

As with contacts, notes, journal entries, and tasks also integrate well. Tasks in Outlook have a few extra features such as task status, due and start dates, and reminders that Google does not have. However once imported you can add these details to your tasks. Journal entries migrate, but the journal feature will not sync with Google Docs.

How to Use Google Sync Apps for Outlook

Google has made it incredibly simple to sync G Suite with Outlook. All you have to do is download and install the GSSMO program from Google. Sign into your account and accept the terms and conditions.

After installing GSSMO on the computer where you use Outlook, run the program to set up your Google Profile. The program walks you through setting up your profile and automatically imports data into Outlook.

Once completed, you can use Outlook for all your email and calendar needs.

When installing GSSMO, Google also installs the Migration Tool for Outlook. This tool allows you to import your Outlook profile into Gmail if you are tired of using Outlook for everything.

G Suite sync for outlook Video

No matter if you choose to use Outlook as your primary email system or want to migrate to Gmail, it is important to have a backup of all your important messages and calendar events… Start to backup your G Suite with a Free 14 day trial.


Now that you know how to sync G Suite with Outlook, you might want to have a look at this datasheet we created for you…

L7-G-Suite-DataSheet

Why Google Vault is not a Backup Option

Google Vault Backup Solution

Google vault backup solutionGoogle seems to have an application for everything. Users subscribing to their G Suite Business, Enterprise, and Education services have access to the Vault. Other G Suite users can purchase this service for $5 per month per user. But, IT managers know that Google Vault Backup Solution is not a backup solution. More about: Google vault backup solution …


What this article is about:


Google Vault archiving tool may seem like a built-in backup utility by the internet giant. However, it’s is not designed as a backup to save data from loss or corruption. Instead, it is intended to be an archive location to support eDiscovery. For that purpose, Google’s Vault does an excellent job.

What Google Vault Does – Google Vault Retention

In short, Google Vault allows users to retain, hold, search, and export sensitive data. All types of files are storable within this archive tool. Companies use their Vault to store:

  • Email
  • Hangout Chats
  • Recorded Google Talk Chats
  • Files within Google Drive and Team Drives
  • Google Group Files

The Google Vault design is to support company archiving needs as set forth by corporate policy and legal requirements. Additionally, Google Vault supports eDiscovery for litigation purposes.

Google Vault allows authorized users to search content for a particular document. These searches scan the entire content of each document looking for relevant content.

When looking for data within the corporate vault, there can be limits on searches including user name, keyword, date, or organizational unit. Also, Google allows for Boolean and wild card searches to help you find the documents needed.

Essentially, Google Vault intended use is for the following purposes:

  • Audits: Used to determine what users have accessed and what they have done within the vault.
  • Legal Holds: Holding data for an indefinite period to meet all legal, and any other, obligations.
  • Archiving: Items remain in the vault in accordance with retention rules established by the administration.

Documents within the Vault are exportable to different users when necessary. However, the actual intent of the Vault’s export capabilities is not restoration. Instead, it is for review purposes, usually for use in legal disputes or auditing matters.

Administrators can choose to turn off chat histories for their employees. However, turning off Hangout Chat records result in the data not being saved within the Vault. Additionally, users can turn off Google Chat recordings to keep information from vault storage. Administrators, however, cannot force users to record all Google Chats.

Google Vault stores all Google Drive and Team Drive files. In addition to storing these files, the Vault allows users to preview files created with Docs, Slides, Sheets, and Drawings. Administrators accessing the Drive Vault can also preview .docx, .pdf, and .xlsx files.

Youtube video on how Google Vault works

What Google Vault Backup Solution Does Not Do

While Google Vault is an adequate archiving system, allowing companies to retain information for legal purposes, it is not intended to be a backup solution. Files within the Vault are exportable only to an extent and with the expressed purpose of review by the receiving party.

Google Vault is not designed to store files that are always changing. In fact, according to Google’s help file about Google Vault, once enacted a hold on files or emails can take up to three hours before it takes effect. Once held, the Vault does only retain the newest version of the document, other versions do not remain in the Vault. Additionally, once the hold expires, it can take up to 15 days before removal of the records occurs.

Genuine backup is about saving data that is ever changing. It is about having copies retained in real time. If revised, new copies of that data are available in a backup situation. If needed, users can access older versions. The restoration process happens just as quickly and can occur daily, if necessary.

While simple long-term retention may sound like backup, it is not. Unlike a point-in-time backup service, like CloudAlly, Google Vault does not make a copy of the retained document. Without additional copies, you have a single point of loss. Should the file within the Vault become corrupted or deleted, there is no way to retrieve the file for later use.

CloudAlly’s G Suite backup service allows you to find the files lost and quickly download or restore them to your account. The process is fast and seamlessly reintegrates lost files, calendar events, and emails. You can even restore older version of a file by searching by date or title of the document you need.

You could export this information from the Google Vault. However, it is a complicated process and requires an administrator to complete, as it is not is intended purpose. For example, exporting an email requires pulling the file from the Vault to a computer and then reintegrating the email into the email program using a third-party tool.

With Google Vault, once an employee leaves the company and administration delete their account the information saved within their Vault also is deleted. For Google, it does not matter if there is a hold still in place, if the account is gone so is the information. Administrators must first transfer any important files out of the Vault before deleting it. CloudAlly retains this information even after the account is gone, giving administrators extra time to restore these files to a new employee if necessary.

Just because you have data archived in the cloud does not mean they are protected. Even data stored in cloud services can be damaged or lost. Archiving tools like Google Vault are great at helping to maintain legal and regulatory obligations, that is the sole purpose of Google Vault.

However, even files located within the Vault need a backup and should not be relied on to be a location for backup of active documents. CloudAlly offers a broad range of backup utility services that allows you to save all your corporation’s valuable information. Start to backup your G Suite with a Free 14 day trial.


Now that you know about Google Vault backup solutions, you might want to have a look at this datasheet we created for you…

L25-Infographic-Why-G-Suite-Is-Not-A-Backup

Q&A Series: How and Why a Backup of Google Contacts is necessary?

Backup Google Contacts

Using Google for your company’s email service is smart. It is simple, easy to use, and employees can log in to collect their messages from just about anywhere. You feel safe with Google and you should.

Google has a reputation for having reliable security. However, even the big names have their problems. While they do provide excellent security, they cannot protect you from yourself or other issues that can cause you to lose your Google Contacts. So how and why you should backup Google contacts ?


What this article is about:


What are some of the ways you can lose contact information?

  • Merging problems are simple and often overlooked way contact details becomes deleted. If you select the wrong files or too many files at once, can result in data loss. It may also not be obvious that the loss occurred at first.
  • Like merging address books, syncing your Gmail contact list with your phone contact list can also result in missing information. If the device has a misconfiguration, you can lose information from both the device itself and your Gmail account.

Syncing and merging problems are not the only way you can lose valuable data. Even though the Gmail account may be through G Suite,

that does not make it impenetrable to hackers. Google does offer additional security features to make it more difficult for a hacker to access your account without your knowledge. However, unauthorized access does still happen, and their primary goal is to send out as many spam and scams as possible.

Hackers often delete your email history, sent files, and contact list. This way your contacts cannot alert you to their presence. The best defense against hackers is a complex password, changed regularly, and two step security sign-in measures. You can also set Google to alert you when a new sign in has occurred. With the email alert system, you always know when someone has logged in from a new location.

Of course, the most common reason for contact deletion is simple human error. Removing data from your Google account is straightforward. While you may be prompted from time to time to confirm the deletion, that is not always the case. Sometimes, you mean to delete one thing and then accidentally select a different name. When you confirm the deletion, you believe you are correct but turn out to be mistaken. Sometimes you realize your error immediately, other times it could be days or weeks before you realize that the name you need is no longer in your address book.

Backing Up Yourself

There are ways for you to back up contacts yourself. You can just export the data to a CSV document on your computer. If you update your contact page frequently, you might want to export your contacts about once a week. Saving a current CSV file once a month is enough to keep this information safe otherwise. If you are using the newest version of Contacts, you may be prompted to change back to the older version for export.

Using Google’s Built-In Backups

Google offers a basic backup option. Their service retains deleted contacts. However, they only retain the information for up to 30 days. You do not have to turn on any settings; this is an automatic feature.

While restoring contact information using Google is simple, it is also destructive. Instead of just restoring the items, it turns back the clock on your contact list, which means that any new names added go away.

>> To restore contacts through Google, start by logging into your Gmail account.

Once logged in, click on the Google Applications icon on the top right of the screen.

backup google contacts

>> Open the Contacts page by selecting Contacts from the drop-down menu.

>> On the Contacts page, choose More. In the newest version of Google contacts, the More option is on the left-hand side of the screen. Older versions of contacts, the More option is located above the contact list.

Then…

>> From here you can choose Undo Changes and select the time frame from the pop-up box.

>> Completing an Undo option restores any contacts lost from within the period selected.

Within older versions of Google Contacts you choose restore instead of undoing. The same time frame options appear.

Backup with CloudAlly – Backup Google Contacts

The best way to ensure you lose none of your Gmail contacts is to use a third-party backup like CloudAlly. Exporting them and keeping them locally works well if your computer does not crash. CloudAlly backups all your contacts and restore them without deleting any new details.

­CloudAlly backs up all your contacts from any connected Google or Gmail account. To backup, log into your CloudAlly account and select the Add New Backup Task option. Then choose Google Account.

>> Select the Next button to give CloudAlly permission to access and save information from the selected account.

>> After giving Google permission, select the account you want to connect.

The backup begins automatically and runs at the same time each day. Updates made to your contact list are added, while any deleted names remain accessible for later restore.

When restoring contacts, you can choose to restore all names from a particular date with the Snapshot restore, or a specific contact by using the Search option.

When restoring, CloudAlly reinserts the information into your address book. Unlike with Google’s contact recovery feature, all existing entries remain even if they were added after losing the restored information… Start to backup your G Suite with a Free 14 day trial.


Now that you know how and why backup of Google contacts is necessary, you might want to have a look at this datasheet we created for you…

L25-Infographic-Why-G-Suite-Is-Not-A-Backup

How to Recover Google Calendar Events

Google Calendar allows you to see what your events are from your computer, tablet, or smartphone. With cross platform syncing, you always know what your next appointment is at just a glance. However, with the benefit of viewing events from anywhere comes the risk of losing data from anywhere. Accidental deletion is a serious problem. Of course, Google anticipates that and allows you to restore Google calendar events with ease.

In the past, Google only allowed account administrators to reinstate lost meetings or other scheduled notifications. Since 2015, they have begun allowing users to manage their restoration. The reason being, it allows employees control over their calendars and reduces the amount of assistance escalation businesses see.

Restore Google Calendar Events with Google G Suite

Google suite allows for calendar restoration two ways. Administrators can go into the accounts and reset lost events from their dashboard. Account managers also can see what events have been deleted, restored to the calendar or permanently removed from the trash.

Users with edit capabilities can restore events themselves. To do this, click on the drop-down arrow next to the username and select trash. Once in the recycle bin, select the event, or series of events, and select restore.

Google does alert users the first time they delete an event from their calendar. This warning contains instructions on how to restore the files from the recycle bin.

While it is convenient for Google to put this power in the end user’s control instead of leaving it in the hands of G Suite account administrators, it is limited.

Users cannot restore:
  • Events permanently removed from the recycle bin, either on accident or purposefully removed with malicious intent
  • Events in the recycle bin longer than 30 days
  • Events lost due to sync issues

A continued shortfall of the new system is once the primary calendar holder permanently deletes the item, secondary calendar users cannot restore the event. Also, calendar events cannot be restored to other employees’ schedules, meaning information in leaving employee’s calendars are cannot transferable to their replacements.

Google is attempting to make it easier for G Suite customers to restore their missing calendar events. Sadly, due to the limitations provided by their system, it is not advantageous just to rely on Google’s safeguards to protect your valuable work schedule. The use of a third-party backup service is the best way to ensure scheduled meetings and reminders are never lost.

Additional Backup Security Necessary

CloudAlly offers backup support that exceeds Google’s current offerings. While you can go into the recycle bin and reinstate missing meetings or events, the limitations make it impossible to feel fully protected.

CloudAlly’s backup service allows your company to backup everyone’s G Suite calendar automatically. Each day, at a time specified by the administrator, this online service pulls data from your G Suite account and stores it in the cloud. There is no limit to how much you store nor is there a time limit for you to retrieve your information. All calendar events stay in the account until your administrator decides to delete them.

Create a G Suite Backup

Setting up a new backup is simple. Log into your CloudAlly account and select Add a New Backup from the Backup screen. From the list of services, choose G Suite.

Once selected, click on the Integrate with Google button to sync your G Suite account with CloudAlly. If you receive an error message, it may be because:

  • You are not already logged into your G Suite account.
  • Do not have CloudAlly as a trusted Marketplace App.

>>  If you are not logged into the company administrator’s G Suite account, do so before trying to connect. Be sure to log out of any other Gmail accounts as well. G Suite will not allow CloudAlly to connect initially if other Gmail accounts are active in your browser.

Gmail Account Access

 

 

 

 

 

 

 

 

 

 

 

>> While in the G Suite account, be sure to add CloudAlly to the connected apps and sites. To do so, select the Google Apps icon at the top, right side of the screen. Scroll to the bottom and click “More from Apps Marketplace.”

Google Apps Market place

 

 

 

 

 

 

 

 

 

 

 

>> In the MarketPlace window search for CloudAlly. Select the CloudAlly app from the list and select install.

 

Select cloudally backup on g suite

 

 

 

 

 

 

 

 

 

 

 

>> Once installed, you can now add a New Backup to G Suite from CloudAlly. Once connected, select the G Suite account on the Backups page to edit. Administrators can choose individual accounts to backup or click Activate All to initiate the backup process.

Restore Google Calendar with a Few Mouse Clicks

>> To restore files, select Restore and Download under the services on the left-hand side of the screen. On the Restore screen, choose G Suite backup. Once in the G Suite Backup screen, select the user who needs the calendar event restored.

There are two ways to find the calendar event either “Via Snapshot” or “Via Search.” A Snapshot restoration or download, allows you to restore all calendar events from a particular restore point. The snapshot option is ideal if you want to restore several appointments lost due to malicious intent or syncing issue. It is also the best choice to transfer meeting reminders to new employees taking over for an old employee.

 

Backup G Suite from snapshot

 

 

 

 

 

 

 

 

 

 

 

>> Once you select the time from to search for a Snapshot, choose the calendar you wish to restore. By clicking the Restore button, you can input a different account to reinstate the events. However, you can download either a .ICAL or .PST formats to upload on another user’s system.

 

 

 

 

 

 

 

 

 

 

 

 

>> In addition to restoring an entire calendar of events, you can choose to restore individual appointments. To do this, click the Via Search option on the Restore and Download page. Click the radio button next to the calendar option and enter part of the appointment name in the search box.

 

Restore Google Calendar Events

 

 

 

 

 

 

 

 

 

 

 

>> On the results screen, choose the events you need to restore. If there are several appointments with the same title, look at the start and end dates and times for clarification on which meeting you need.

As with the Snapshot search, you can choose to download or restore the individual event by selecting the desired button at the bottom of the page.

Once you have selected either restore or download, the requested service appears on the Restore and Download screen under Restore and Download Status. You also receive an email indicating when the restoration is complete or the download is available.

CloudAlly provides the additional protection your company needs against lost calendar events. Try it free for 15-days, no credit card required. If you like it, pay only $3.00 per month per user account.

 

Google Vault Backup Vs CloudAlly Amazon AWS Backup

Google Vault Backup

Being a readily available add-on for Google Apps, Google Vault could be a potentially good data protection and backup alternative. Google Vault Backup is necessary in any constellation.

But, does it provide a complete data protection solution with backup or recovery from any point?

And, how does it measure up against CloudAlly, which is a leading provider of cloud-to-cloud backup and recovery services?

In this article, we take a look at the features offered by Google Vault and CloudAlly, along with their pros and cons.

The objective is to do a direct comparison of these services to understand which one is more suitable for the protection of Google Apps data.

Things to Look for in a Google Apps Data Protection Plan

To be able to compare CloudAlly and Google Vault, we first need to understand what should be considered when selecting a suitable data protection service or tool.

First of all, the service should be able to search the data and export any data that is required on site.

It should also be possible to restore individual items and to restore complete user accounts from any point in time.

Now, let us check out the details of the two popular backup services for Google Apps.

Google Vault Backup

Google Vault is a powerful add-on provided by Google that allows your enterprise to retain, search, store and export emails or chat messages for quick discovery and compliance requirements.

It collects all email correspondence that comes into and goes out of your company. It thus empowers your administrators to locate or search for any email item, whenever required.

For messages, it is possible to place a “hold” at the company level or account level.

For this purpose, your company administrators need to specify the keyword and date for the messages to be included under the “hold”.

The advantage of this is that you can retain the data until the “hold” period expires or until it is removed by the administrators.

While the “hold” is active, the end user cannot change or even delete the data covered under the “hold”. This type of “hold” is pretty useful for lawyers for litigation purposes.

How to Access the Vault Data?

Your company administrator needs to carry out a search to spot particular data items and export them. Once they are exported, the items can be downloaded in a compressed file to use with any email program or even text editor. 

Limitations

Google Vault Backup may be able to search your data or files on Google Drive, but it cannot retain them. So, if any of the Google Drive files is deleted accidentally, it will not be able to help you recover them.

In fact, it cannot offer a point-in-time recovery for any of the popular Google Apps, such as Calendars, Contacts, and Drive.

As mentioned earlier, the Vault can hold data at the account level, but the Vault data cannot be restored directly back to the account of the end user.

If any user (account) of Google Apps is deleted, all the corresponding data will be removed along with the removal of Vault. This is because the Vault repository is maintained within the Gmail account of a user.

Summary

It is important to note that Google Vault was only designed for e-discovery and compliance. It can thus only retrieve individual emails or chat messages and does not offer full-fledged backup and recovery functionality for all Google Apps.

You can avail this service at $5 per month ($60 per year) for each Vault user.

CloudAlly Secure Amazon AWS Backup

CloudAlly is a comprehensive backup and recovery service for all Google Apps data. It is a highly reliable, cloud-based data backup service.

Along with Google Apps, it also offers automated daily backups of Office 365, SharePoint/OneDrive for Business, Salesforce, Box for Business and more to an unlimited Amazon secure storage.

Your organization’s administrator can activate the backups for all Google Apps users (falling under one domain) or individual users with a single click.

Also, in the case of any data loss, restoration and data export is possible with a single click. You are thus able to quickly recover your Google Apps data from any point in time.

Backup

With CloudAlly, there is no limitation to the storage and it offers unlimited retention of daily archives. This allows for backups on a daily basis and helps to considerably reduce the on-premises storage requirements.

If that was not enough, CloudAlly also empowers you to control all your backups from a single management console.

This clearly saves a lot of time by getting rid of the admin processes that require too much manual effort.

With regard to the backups taken using CloudAlly, they continue to be available to you, even after any Google Apps user (account) is deleted.

They only cease to exist when the administrator removes them. It is, therefore, possible for your company to archive user backups for an indefinite amount of time by using the “backup pause” feature of CloudAlly.

Restore

When the need arises to restore any data at an individual item level or at any higher level (folder, mailbox and more), you can simply search your CloudAlly backups.

The restored data is generally stored with a date and time stamp in a sub-folder named “CloudAlly Restore”.

Unlike Google Vault, it is possible to restore the data directly to the user’s account. In fact, you can even restore it back to a different user account, if there is such a requirement.

Export

CloudAlly enables you to export data (which has been backed up) in various formats, including .vcf, .eml. Data can also be exported in .pst format, which is compatible with the commonly used email platform in enterprises, namely Outlook.

Data Security and Compliance

You can be sure about the adherence to data security and customer confidentiality best practices, as CloudAlly is Health Insurance Portability and Accountability Act (HIPAA) compliant and ISO 27001 certified.

CloudAlly takes care of data security laws to such an extent that you are given the choice to opt for servers based in the U.S. (by default), EU or Australia.

Summary

With the most comprehensive backup and recovery features on offer, CloudAlly proves itself to be a leading provider of cloud-to-cloud backup and recovery services.

It is ideal for the protection of your Google Apps data with Gmail, Calendars, Tasks, Contacts, Chat and Google Drive!

You can avail the CloudAlly services at $3 per month ($30 per year) for every Google Apps user. What is more, you can even explore their services on a free trial basis for around 15 days.

If you have a non-profit or academic organization, you will even get special discounts from CloudAlly.

We hope that the above comparison of Google Vault Backup and CloudAlly enables you to make an informed decision when selecting your ideal Google Apps data protection tool.

7 Things You Might Not Know You Can Do in GSuite for Work

Google Apps for Work Backup

How productive has your business been since you started using Google Apps for Work? Or setup a Google Apps for work backup? Backup google apps for business – its the right business decision.

Although it takes time to see the difference, some benefits related to improved collaboration, knowledge sharing via mobile devices and so on is seen almost instantly. A few notable reasons for which your company uses Google Apps for Work would perhaps be the anytime and anywhere access to file storage, documents, online calendar, business emails and so on.

Before opting for Google Apps Backup for Work and its suite of products, it is likely that your company considered alternate options, such as Microsoft Office 365. But, the low pricing, more flexibility with mobile devices and better familiarity may have pushed the decision in favor of Google Apps.

The general notion is that Office 365 offers many such features that go unused and so many companies may not wish to spend more on it. However, even Google Apps for Work has several features that not many of us are aware of. The tendency is to leverage the basic features offered by its products and services, such as Gmail, Google Docs, Google Slides, Google Calendar, Google Drive, Hangouts, Google Sites, Google+, Google Apps, Vault, Google Forms and Google Sheets.

In this article, we look at some key benefits or features of Google Apps for Work that you may not yet be using.

The objective is to help you make the maximum use of the available productivity tools at hand and increase your business efficiency as well as profitability in different ways.

List of Possibly Unknown Features of Google Apps for Work

1. Finding an Appropriate Time for a Group Meeting with Google Calendar

You may be using Google Calendar to maintain your own schedule of meetings and to invite otheremployees to a group meeting or event. When you are scheduling a group meeting and before you send the invite, you sometimes have to spend a considerable amount of time determining a free time slot when the most people are available.

You can avoid comparing the time schedules of others personally and simply make Google Calendar do this for you with its “Find a Time” feature. While creating your event schedule, you can add all the event-related details for guests, rooms, resources, purpose, and so on. Later, you can use the “Find a Time” tab which can be found on the “Event details” page. This tab displays the schedules of up to 10 people whom you are planning to invite side by side.

It thus recommends a time that is most suitable for all the guests and resources. So, without asking your guests for their availability, you can get an idea about their free time slots and send meeting invites accordingly that are more likely to be accepted.

2. Making Navigation Easier in Google Docs

What do you do when you need to go to a particular section of your long Google Doc? You would likely use “Ctrl + F” to search for the relevant keywords that you assume will be discussed in that section. However, in a very long document, this search option can sometimes become very tedious, especially if the keywords are used across multiple sections.

In such a scenario, you simply have to go through them one by one till you find your preferred section. You can avoid such a long process of arriving at your desired section or paragraph by simply adding more structure to your Google Doc using a table of contents.

It is extremely easy to create the table of contents: You can simply generate links that take you directly to a particular section when clicked. How efficient is that!

3. Maintaining Better Business Travel Plans

You will be glad to learn that information about important events or business travel plans can now easily be transferred from your Gmail to your Google Calendar.

You will get the notification along with an explanation of the relevant settings in your Google Calendar when the first mail related to an event or travel plans arrives in your Gmail inbox.

So, the next time you receive an email about some business travel plans or an event, the related travel or event information automatically gets added to your calendar. Any changes to the plan are also automatically updated in Google Calendar.

As the owner, only you can view these details, modify the visibility settings and disable this feature.

4. Obtaining Real-Time Insights from Form Results

You may often have spent additional time to get more insights from the results of your Google Form or you may be an expert at using the requisite formulas to get more real-time analytics from the form responses with charts or similar stuff.

But, with the “Form Result summaries” feature, the form itself generates a breakdown of your form results into various charts and graphs. All you need to do is click on “Form”, followed by a click on “Show summary of responses” from your Google sheet.

You will then be directed to detailed pie charts and graphs for your form responses. A key benefit is that these analytics get updated in real-time.

So, if any changes are made to the form responses, you will immediately get updated analytics.

5. Muting Group Email Threads with Gmail

Imagine this situation: You have been part of a very important group email discussion where all your project team members discussed some key points to note before your annual meeting.

But, when there are too many people involved, the official group email discussion often turns into casual discussions once the objective is met. So, you may see people still replying in the same group email while discussing dinner plans or long drive plans after the annual meeting.

Now, this can get annoying as you keep getting regular notifications about this email thread, even when someone sends an irrelevant reply. You need not worry about getting disturbed at work with such group email thread conversations. With Gmail, you can simply mute these email threads and continue doing your work.

6. Maintaining Consistency of Cell Formats in Google Sheets

You would by now be used to working in Google Sheets for maintaining information related to projects, doing quality reports or even for planning some team events at your office. But, you would agree, sometimes while you are copying and pasting information from one cell to another, you have to do separate formatting as consistency is not

Now, you can ensure that the fonts, colors and related formatting are maintained in the same format for the information that you have copied into a destination cell. This can be achieved by making use of the paint brush tool for copying and pasting data available in Sheets.

7. Including Forms in the Body of Emails for Quick Responses

At work, it would be a common occurrence for you to receive mails with links to forms where the business wants you to share feedback on particular initiatives. Similarly, a link to a form may be sent to all project members or employees of a company while deciding the menu options for a celebration party.

It is further likely that when you receive such emails, you might mark them important to read and submit your response later. This is probably because you do not know how long the form is and think that once you are free from work, you will open the form link and fill it in as needed.

With Google Forms, it is now possible to include the form right in the body of the email which means that people can quickly fill it in and send their responses.

This increases the likelihood of getting quick responses to your form, as everyone is able to see the number of fields to be filled and can thus spare one to two minutes to do what is needed. The process to include forms in your email is very easy.

Once the form is created, you can click on the “Send form” option at the top right-hand side corner. You can then simply add the email addresses and tick the box option “Include form in email”. That is it!

The recipients of your mail will be able to submit their answers as soon as they open the mail. The form responses will be received in real-time, which allow you to analyze them almost instantly.

We hope that the above list of features adds to the benefits that you are already gaining from your current use of Google Apps for Work. The more you explore the more chances you will have to get the maximum productivity for your business from these tools. After all, efficient and maximum use of the available resources is the best way to keep your business profitable.