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Cloud Backup For Higher Education

Backup for Salesforce and Office 365 Solution Gives IBA Conviction in the Cloud

Sean Bates the former ICT Manager, Australian Institute of Business (AIB), understood that securing data on cloud, for the higher education organisation he worked for was paramount.

Using powerful business solutions like Microsoft Office 365 and Salesforce.com can pose significant data protection challenges for an organization.  While Microsoft provides every precaution possible to safeguard their clients business data, it’s indeed very difficult for Microsoft to administer and supervise occurrences on the customer side, like accidental & malicious deletion.  The enormous risks in data loss on  cloud applications are tremendous, but can be minimized greatly with cloud to cloud backup.

AIB ICT manager recognized the possible issues & problems and adopted backup as an imperative organisation task, so that all relevant data records, intellectual property, sales information, research, and general communication would remain safe & secure, (and available to restore from any point-in-time).

View the complete customer story…

to learn why this upstanding higher educational institution chose CloudAlly for its cloud to cloud backup & restore needs.  Read about the reasons CloudAlly was chosen to provide this backup, its excellent customer support, and learn how and why the experts choose CloudAlly for backup on the cloud, to safeguard against data loss.

 

 

 

Canadian Office 365 Backup & Restore Solution

Canadian Office 365 BackupBacking up in Canada with Amazon AWS Data Centers

Microsoft Office 365 is a powerful business tool used by many companies throughout Canada. It helps boost productivity with reliable access to email, calendar, file sharing, online conferencing, instant messaging, and Office applications. It gives businesses the ability to work from anywhere, as long as you have an internet connection, because it’s entirely cloud-based.

Unfortunately, many Canadian businesses don’t realize that Microsoft Office 365 backup is fairly limited and leaves you open to data loss due to user error, malicious deletion, and data corruption.

The Need for Office 365 Backup

The reality is that Microsoft Exchange Online Archiving for Office 365 is NOT a real backup solution.

Exchange Online mailbox is auto-set for 14-day retention of deleted items. After this point, the recycle bin is permanently emptied, and you cannot recover data that has been accidentally or maliciously deleted. If you think ahead, you can extend your administrative recovery period to 30 days in Office 365, but there is no option for recovery beyond 30 days unless you sign up for a third-party Office 365 backup service.

Another issue with the basic Exchange Online Office 365 backup is that point-in-time restoration is out of scope. Exchange Online Archiving offers an eDiscovery service for litigation purposes, but that’s limited to pulling up a single message that’s been purged, not replicating an entire mailbox database.

Finally, Office 365 does not protect you from hackers or viruses that take control of your data or delete information. While it offers anti-spam and anti-malware protection, you still need to run your own antivirus programs and have a third-party Office 365 backup solution in place to protect your data if the worst should happen.

That’s why you need a 3rd party backup and restore solution.

Complete Office 365 Backup

CloudAlly’s Office 365 backup is a cloud-to-cloud solution that offers simple, automated, and secure backups of all your data including emails, calendars, contacts, and tasks. It’s a  3rd Party secure backup that allows you to access your data when you need it, no matter what.

When you choose CloudAlly for your Office 365 backup solution, all activity including logins, backups, restores, etc. is logged and available on your CloudAlly account. And, by default, you’ll receive a daily backup email summary that ensures all your data is available. In addition, you have the option of making on-demand backups of any mailbox as needed, whether you’re off-boarding an employee or just worried about saving your data for migration.

Best yet, because CloudAlly uses AWS datacenters, you can choose to store your backups wherever makes the most sense for you.

CloudAlly Uses Canada Data Center AWS

For Canadian businesses, CloudAlly is the ONLY third-party Office 365 backup solution that uses a Canada Data Center AWS . There are only two available centers Hence, full compliance with Canadian regulations is achieved.

CloudAlly’s access to an AWS Canadian data centers means that not only do you get the opportunity to store your data locally, but you’ll also be better equipped to address Canadian data compliance requirements in the financial and public sector. This translates to huge costs savings when it comes to data management as well as regional security needs.

Storing your data locally also means quicker time-to-market, increased business agility, and greater flexibility. With a Canada Data Center AWS, you’ll recognize improved data performance from having a closer public entry-point and an optimized local network.

And by using a Canadian AWS data center, CloudAlly offers the best in cloud security. Amazon S3 secure storage comes with unlimited archive retention and storage, and it meets Canadian PIPEDA regulations along with HIPAA certifications, BAA agreements, and ISO 27001 security.

If you use the cloud in the Canada region, you’ll greatly benefit from data storage on local servers and network architecture. The Canada data center AWS was built to meet the requirements of Canadian customers and is recognized as one of the cloud leaders in Canada. That’s why CloudAlly is proud to be the only third-party backup solution to own and run our local backup here.

Follow These Tips to Prevent Data Loss on O365

Does Your Company Use Office 365?

Make Sure You Follow These Tips to Prevent Data Loss

There’s a lot of buzz surrounding the use of the cloud in recent years. Cloud computing increases a business’ efficiency, it helps reduce overhead costs, enables companies to be more flexible and it supports collaboration as well as communication. But what about data loss in the cloud?

With a reliable cloud-based solution in place, it means employees don’t necessarily have to be physically present in the office to be productive. Teams can be scattered all over the world and still be able to work as efficiently as they would if they were in the same brick-and-mortar office.

With all this functionality, it’s almost surprising to find out that there’s one aspect of enterprise cloud solutions that remains especially vulnerable–data loss.

Office 365 Backup

Take the popular Software as a Service (SaaS) platform, Office 365, as an example. Being one of the more prominent cloud collaboration tools, you would assume that any data that gets deleted on it–for whatever reason–can be easily retrieved. But you’d be wrong. Unfortunately, Office 365 doesn’t protect users against data loss due to malicious attacks or user error. This is particularly worrying given that a study conducted by Aberdeen Group clearly illustrates the rise of cloud adoption among businesses. According to their research, 80 percent of respondents say that some form of SaaS application is now being used in their companies. And 32 percent say that they have experienced SaaS data loss in their own organization in some form. In fact,  CSO from IDG notes that data breaches and accidental deletion are among the top 12 cloud security threats for 2017.

With these in mind, implementing actionable measures to reduce your vulnerability is essential. Because the reality is, the convenience comes at the expense of your data. Protecting your data–whether from malicious attacks or admin carelessness–is in your hands. And it starts by knowing what actionable steps you can take–


With that in mind, here are 5 ways you can avoid data loss in Office 365.

1. Ensure all mobile devices that access the platform are secure

It’s likely that your company uses both company-issued and personal devices to access work email, contacts, calendar, and other important data. In fact, MarketsandMarkets surveyed bring-your-own-device (BYOD) trends for 2017 and notes a 36 percent rise at the start of 2017.  This number is even expected to jump to 50 percent at the start of 2018.

Given this, make sure that your team is able to implement and follow the company’s security policies carefully. Adding a feature that allows you to remotely protect proprietary information from malicious deletion or attacks is critical given how often data breaches happen today.

2. Implement multi-factor authentication for users

Malicious attacks today are getting more and more sophisticated. A single password—even one that uses a mix of upper and lower case letter, punctuation marks, and numbers—won’t be enough to keep data stored in Office 365 safe. It’s always better to be safe than sorry, so it’s best to enable multi-factor authentication to make it more difficult for hackers to access your account.

3. Avoid anonymous calendar sharing

One of the most useful features of Office 365 is its ability to share calendar information easily.

While it may seem like an innocuous feature unrelated to data breaches or loss, publicly sharing data can expose critical information about your business that would leave your company vulnerable to attacks. Hackers can use your schedules to determine how your company operates and identify which users are most vulnerable.

4. Establish role-based controls

Accessibility is one of the key advantages of Office 365. Be sure however to limit access to critical data. Carefully determine which users should and shouldn’t have access to specific files and features in your company. Talk to each department and coordinate with them to determine who should have access to what to minimize potential data leaks or loss.

5. Automate backups for your system

Office 365 unfortunately still only relies on the trash bin for data recovery. If someone hacks into your data, accidentally empties the bin, or maliciously destroys data, all your important data is gone forever. Implementing online data backups and disaster recovery will ensure that you have an archive of all your data, which you can recover if the need arises.

Office 365 has proven to be an essential tool for businesses today. But being responsible for the security of your company’s data means you have to be aware of the security risks you face while using it. To make sure that you protect your data from potential data loss, so get started with your free trial.

Office 365 Exchange Backup Procedures and Third-Party Backup with CloudAlly’s Office 365 Exchange Backup

O365 Exchange BackupOffice 365 Exchange Online is an immensely effective app, but it has one significant issue. While Office 365 offers a few limited built-in and one-time recovery options for Exchange Online, the app does not have a workable backup feature that lets you recover emails after they have been deleted for over 30 days. Never fear, though. You can safely operate Exchange Online if you use it in tandem with CloudAlly’s Office 365 Exchange Backup.

Read on for more information about Office 365 Online’s backup issues, Microsoft’s built-in solutions for a few of these issues, and CloudAlly’s Office 365 Exchange Backup.

Limited Backup in Exchange Online

One of the major drawbacks of Exchange Online is that its mailboxes are not backed up in the Office 365 infrastructure. Microsoft does offer DAG technologies in two datacenters that provide a reseed/repair process if your data fails. But this is not enough. Data can be lost in multiple ways, which is why having multiple backup options is so important. Here are a few common ways emails can be lost:

  • Human error
  • Malicious activity
  • Malware, spyware, or ransomware
  • Incomplete data recovery systems
  • Data corruption

Despite protests from Exchange administrators, Microsoft seems intent on sticking to its gun in not supporting Exchange Online mailboxes being backed up within the Office 365 infrastructure. Still, many administrators have lost essential information from databases that were improperly or infrequently backed up. Microsoft isn’t going to solve the problem or protect your data; so, what can you do to ensure that your company’s data is secure?

Office 365 Backup

Microsoft’s Suggestions for Restoring Email in Office 365 Exchange

Microsoft has a few built-in recovery options in Exchange Online. Some are standard features, while others require you to modify the system settings yourself.

Single item recovery

You can restore a single missing item in Exchange Online without restoring an entire mailbox database. If the Managed Folder Assistant processes a Recoverable Items folder for a mailbox with only one item recovery, that item will not be purged in the Purges subfolder if its retention period (by default, deleted emails are stored for 14 days) has not already passed.

Deleted item retention

Office 365 Exchange lets you restore deleted emails for up to 14 days. But you can also tweak the settings to recover email that has been deleted for up to 30 days. Here’s how to do it.

  1. Connect to Exchange Online’s PowerShell. To do this, enter the command $UserCredential = Get-Credential in the Windows PowerShell Credential Request dialog box. Click “OK.”
  2. Next, run the following command: $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection in the dialog box. Click “OK.”
  3. Next, run the following command ConnectionUrivalue (https://partner.outlook.cn/PowerShell).
  4. Finally, Run the following command: Import-PSSession $Session. You should now be connected to PowerShell.

5. You can choose to change only single users’ retention length. Say you are changing the retention length of a single user’s email. In this case, the user’s name is John Smith. Run the following command in the Exchange Management Shell: Set-Mailbox -Identity “John Smith” -RetainDeletedItemsFor 30 6. You can also change every user in your organization’s retention length by using the following command: Get-Mailbox -ResultSize unlimited -Filter {(RecipientTypeDetails -eq ‘UserMailbox’)} | Set-Mailbox -RetainDeletedItemsFor 30

Placing a mailbox on litigation hold

A litigation hold solution helps you recover email that has been in deleted items longer than 30 days. It is meant to be used as a one-off recovery solution, not one that is sustainable or very often usable. A litigation hold recovers all versions of a deleted email; you can also set a specific hold length. Here are the steps for a litigation hold in Exchange Online:

  1. Enter PowerShell as described in Steps 1 through 4 above.
  2. Navigate to “Recipients” and “Mailboxes.”
  3. Choose the user mailbox that you want to put on litigation hold, and click “Edit.”
  4. Click “Mailbox features” on the mailbox properties page.
  5. Find “Litigation hold: Disabled” and click “Enable.”
  6. You can then specify several features of your litigation hold, including “Litigation hold duration (days),” “Note” (which lets you notify a user that his or her mailbox is on litigation hold), and “URL” (to provide users more information about litigation holds).
  7. Click “Save” on the litigation hold and again on the mailbox properties page.

Reasons Microsoft’s Backup Solutions Fall Short – “Cover Your Bases”

While Microsoft’s built-in solutions provide remedies to some issues with Exchange Online’s backup and recovery issues, these options are extremely limited and only solve a small number of problems that could arise. CloudAlly’s Office 365 Exchange Backup provides a complete and simple backup option. Instead of Microsoft’s limiting 30-day recovery time, Exchange that provides you with unlimited data storage and retention.

CloudAlly’s Office 365 Exchange Backup gives you piece of mind in backing up Exchange Online. But since there are so many ways that emails can be lost, it makes good sense to use as many backup options as possible. While Microsoft offers built-in backup options for Exchange Online, all these solutions are less complete than CloudAlly’s Exchange Backup. For complete safety, you may want to consider implementing Microsoft’s suggested backups and CloudAlly’s Exchange Backup when integrating Exchange Online into your company’s workflow.

Our Backup ensures that your Office 365 Exchange will be secured and recoverable, no matter what happens to your emails. In addition to email, Office 365 Exchange Backup backs up your contacts, calendar, and tasks so that even if something happens to this information, you’ll be able to retrieve it – and you can easily set up backup support for all your users. Exchange Backup automatically discovers new users, or lets you add new employees to the Backup manually.

Office 365 Exchange Backup backs up your data in two ways. The first backs up data so you can find emails lost at a certain time. From there, you can search for your missing email on a precise, specific level. The second backup allows you to export your Office 365 emails to be stored locally.

Ready to see what security feels like? Try our Office 365 Backup for free for 15 days.

Office 365: Threat Intelligence and Data Governance Tools

Microsoft Office 365: Threat Intelligence and Data Governance Tools

Threat Intelligence and Data Governance ToolsThere is a lot that’s new about Microsoft’s Office 365 cloud version of its traditional desktop software. Some of the biggest new benefits have to do with two major pillars of an enterprise strategy: first, identifying and mitigating threats in a network, and second, establishing policies and procedures for data governance. Threat Intelligence and Data Governance Tools, are significant to our work process in Microsoft Office 365.

 

Why do companies need good data governance and threat intelligence systems in place?

Lots of experts are looking at studies by Ponemon, one of which estimates the average cost of a data breach at around $4 million — there is also this article from writer Michael Panciroli in April that sites some troubling statistics, for example, an assertion that 45% of surveyed companies don’t have good enough data governance to protect them from serious legal and security risks.

That kind of gap is what these new cloud features of Office 365 are meant to address — to help client companies to get more effective cybersecurity in place, perform better advanced data governance, and know more about their business data assets.

Major Benefits of Microsoft Office 365 Threat Intelligence

There is a ton of functionality built into Microsoft Office 365 Threat Intelligence that’s related to foiling hackers, conquering malware, and generally keeping a network safe and clean.

One essential element is the Microsoft Intelligent Security Graph — this new feature of Microsoft’s cloud security platform does two major things. One is that it’s a comprehensive data aggregation center that takes in diverse input from hundreds of different sources, along with many of the 350 billion authentications that Microsoft manages each month. The other is that it utilizes machine learning components to increase its threat mitigation power even more. (See more detail on the strengths of Microsoft’s Intelligent Security Graph from Microsoft Vice President of Enterprise Client & Mobility Brad Anderson in this testimonial video.)

In other words, part of the strength of Microsoft Office 365 Threat Intelligence tools is the amount of raw data available to a machine learning system that can work with it and make it into actionable results — for instance, offering real-time tools and alerts, isolating and dealing with content that looks suspicious, and integrating with other security information and event management tools.

Office 365 Backup

Aside from the Intelligent Security Graph, the Office 365 platform also now offers a new Advanced Threat Protection (ATP) reporting interface with all sorts of dashboard views related to network activity. The ability to extend this to desktop clients, and to infiltrate areas of an enterprise network, is very useful to business leaders who need to keep an eagle eye out for disturbing warning signs of inappropriate activity. Maybe it’s a logon from a suspicious location, or activity by an employee that hasn’t been on staff for years. Another major red flag is a significant volume of file deletions, which is another real-time indicator that Microsoft Office 365 Threat Intelligence can analyze.

Relating Microsoft Office 365 Threat Intelligence to Advanced Data Governance

Businesses know that data governance is critically important. Many of them also understand how having access to raw data and tools to filter and refine that data adds to the threat intelligence that they benefit from in-house. But not every business understands how new Microsoft Office 365 tools can enhance data governance in concrete ways. For instance, cloud policy recommendations will help to define data that should be kept and stored in an archive, or data that can safely be discarded. That’s just one aspect of having a security and compliance portal that helps businesses to build and classify their data.

Along with having good data governance and threat intelligence software capabilities, CloudAlly’s Office 365 backup and recovery service is another important part of a fundamental cyber security system. By providing automated daily backups and the ability to restore or export data from any point in time, CloudAlly ensures ongoing business continuity in the event of data loss.

Microsoft Cloud Backup: Does Microsoft Backup Office 365 to cloud?

How is it possible to get a full Data Restore and
Recovery for Office 365?

— Office 365 backup and recovery —

As your company’s information technology leader you have been in pursuit of better collaboration and storage capabilities, and have made the move to Microsoft Office 365, and while this is a powerful cloud-based suite of tools, that doesn’t mean your data is secure.  So, does Microsoft Backup Office 365 To Cloud?


What this article is about:


Just because MS solutions are on the cloud, it doesn’t mean the complete Microsoft 365 Solution: Office 365 ExchangeSharePoint, and OneDrive solutions is backed up by Microsoft. You will discover this when you attempt & fail to restore your data from any point in time, without having a backup & restore add-on in place as well. Then, how is it possible to get a full Data Restore and Recovery for Office 365?

Why You Should Backup Office 365 Data

It is your responsibility to protect your corporate data when using the Microsoft cloud. Business best practice guidelines require automated backup and recovery but, unfortunately, many companies don’t take the necessary steps to protect themselves from accidental or malicious data destruction.
1 in 3 companies report losing SaaS data, and of those companies, 64% admit to losing data due to user error.

Office 365 Backup

If you don’t backup your Microsoft cloud data your business could be at risk of massive exposure for the simple reason that Microsoft does not provide the ability to recover data that has been accidentally or maliciously deleted or corrupted. The recycle bin is fine for short-term and item-level recovery, but doesn’t provide the ability to perform a point-in-time recovery of lost or corrupt data. As data storage services, SharePoint and OneDrive are not only prone to sync errors, and accidental or malicious data loss, they’re also at risk from malware and ransomware such as CryptoLocker.

As data storage services, SharePoint and OneDrive are not only prone to sync errors, and accidental or malicious data loss, they’re also at risk from malware and ransomware such as CryptoLocker.

Data Protection and Recovery for the Microsoft Cloud

CloudAlly offers the most reliable and trusted Microsoft Office 365 backup and recovery solution for your IT team. It ensures that all historical versions of your Office 365, How is it possible to get a full Data Restore and Recovery for Office 365?SharePoint, and OneDrive data—including all emails, calendars, contacts, tasks, and sties—are safely stored and easily recoverable. And our Outlook compatible .pst export means that your Office data is still available even if MS Azure is temporarily unavailable. It’s effortless.

 

 

View Our Microsoft Cloud Backup / Office 365 Backup Video below:

For SharePoint & OneDrive Backup Video CLICK HERE

CloudAlly provides accurate data restoration from any point in time and at any hierarchical level. Administrators can perform a non-destructive restore, or export data with a single click, reducing the risk of lost productivity and meeting even the fastest recovery time objectives… Start to backup your Office 365 with a Free 14 day trial.


Now that you know how to backup Microsoft Office 365 to cloud…

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