How to Recover a Deleted Team Drive in G Suite?

How to Recover a Deleted Team Drive in G Suite?

With a 3rd party backup you can restore: Mail, Drive (excludes Google Photos), Team Drive, Classic Sites, Calendar, Contacts, and Tasks.

G Suite shared drives are an important collaborative tool for your business users. 

How to Recover a Deleted Team Drive in G SuiteHow to Recover a Deleted Team Drive in G Suite?
No matter where they’re working, or how spread out their offices, teams can store and access shared files using a shared drive. Google has made a lot of improvements since its shift from Google Drive back in 2017. If a team member leaves the group, the team drive will still stay in place. Further, the shared drive belongs to the team, not to any particular user, meaning that its less likely to get lost in a subfolder or in the trash.

However, since so many people have access to this shared drive, there are also more instances for one user to mistakenly or maliciously delete the drive.

This article will show you how to protect and restore both shared drives and other mistakenly-deleted files from G Suite.

What this article is about:

  • Setting up G Suite shared drives
  • Restoring shared drives using G Suite
  • Restoring permanently-deleted files
  • Using CloudAlly to backup & restore G Suite shared drives
  • Restoring deleted shared drives or files using CloudAlly

Setting Up G Suite Shared drives 

G Suite rolled out shared drives after admins had difficulty using the previous iteration of Google Drive. In 2017, if someone left the organization, files or folders had to be transferred to a new owner. Owners of files could also move them to subfolders or to the trash, making them more difficult for other users to find.

Out of these difficulties, shared drive was born. These shared drives belong to the team, so the drive itself won’t move, even if someone leaves the team or the organization.

Here’s how admins or users can create shared drives for teams:

  1. In G Suite, click on New and then Shared Drives.
  2. A pop-up will prompt you to enter a name for the shared drive. Name it.
  3. Once your shared drive is created, it will live under the Shared Drives heading on the left-hand side of the screen. From here, you can add users.
  4. First, add users either by name or by email address. Next, set their access levels for the shared drive. Click send to invite the users to access the drive.
  5. Add folders and folders to the drive by choosing the shared drive and clicking New. You’ll be prompted to choose the type of content you want to add to the shared drive.
  6. You can change access permissions to a shared drive at any time by clicking on members and then on the member whose access you want to modify.

    *Team Drive in G Suite, is available only with the Entperise Plan

Restoring Shared Drives Using G Suite 

G Suite administrators can restore deleted shared drives, but only for a limited period of around a month. Shared drives that have been in the trash for over 30 days will be permanently deleted and irrecoverable, even by an administrator. It is both possible and common for users to accidentally delete shared drives and not realize their error until more than a month has passed. The only way to prolong the time available for you to restore deleted shared drives is by using a third-party solution.

If you’re within the 30-day window, however, your users’ team drive is likely still recoverable through G Suite. Here’s how to do it: 

  1. Sign into your admin console. From your dashboard, choose apps, G Suite, and Drive and Docs.
  2. After making sure that Drive is turned on, choose Manage shared drives.
  3. From here, check the Filter option. Search for the team or team member who deleted a shared drive. You can also search for deleted drives by searching for drives shared with no members. If you’re looking for a deleted drive, you’ll be looking for a shared drive with a “deleted” status. Once you’ve found the drive you’re looking for, click Restore.
  4. Alternately, you can choose the date range that you want to be restored and click restore.

Restoring Permanently-Deleted Files 

A related yet slightly different issue that users may encounter is that someone has deleted a shared file or files from a team drive. Remember, though, admins will run into the same problem here; without a third-party backup platform, G Suite will automatically permanently delete the files from the trash within 30 days.

Here’s how to restore these files using G Suite: 

  1. Follow steps one and two as described above.
  2. From the Filter option, look for Shared drives with Active Status. These are shared drives that are still in use but are missing a file or files.
  3. Search for the missing files or file that you are seeking and click Restore.

Using CloudAlly to Backup (and Restore) G Suite Shared drives 

If you don’t use a third-party backup & restore for G Suite, your missing drives and files will be permanently lost after 30 days. However, with CloudAlly, you don’t have to worry about this timeline. Instead, CloudAlly’s G Suite Backup & Restore gives you an unlimited archive of drives, files, and other data from the program. The Backup automatically creates a backup of all of your users’ mail, drive, team drive, contacts, and calendar daily, so you can restore the most up-to-date version of an accidentally deleted drive.

Here’s how to create an automatic backup using CloudAlly G Suite Backup

  1. Log into your CloudAlly account and click Activate a New Backup.
  2. Click G Suite.
  3. Click on Integrate with Google. A pop-up will appear asking you to enter your admin credential for G Suite. You’ll also need to agree to grant CloudAlly access to your G Suite files and drives.
  4. All of your users’ mailboxes will be automatically discovered in your CloudAlly account. You can choose to backup all of these accounts or select only certain accounts.
  5. Customize your backup. You can create a backup that is either more or less frequent than the automatic daily backup. You can also change the time of the backup if you wish.
  6. You can also choose a Delete auto-archive after length of time; this lets you specify how long you want to hold onto mailboxes that have been deleted from Google.
  7. Save your changes to start backing up your G Suite.

If you want to restore a deleted team drive using CloudAlly G Suite Backup & Restore, here’s how to do it: 

  1. From your CloudAlly homepage, click on Restore & Download and G Suite.
  2. Choose one of the users who had access to the shared drive.
  3. You have two options for searching for the missing drive. You can either use snapshot, which lets you search for a specific drive using date and item type. You can also search within this backup for a specific drive.
  4. Alternately, you can use the granular search option to use the shared drive’s name.
  5. Once you’ve found the missing shared drive, click on the download button. CloudAlly will create a zip file.  The option to restore to your business solution is also available.
  6. Next, you can either be notified about when your drive is ready or send the downloadable drive to one of your users.
  7. Once the restore is complete, download the drive.

If you need to restore a file or files mistakenly deleted from a team drive, CloudAlly gives you the power to do that, as well. Here’s how: 

  1. Follow steps one through four. In step three or four, search for the file or files that are missing from G Suite.  
  2. Once you have identified the file or files you want to restore, follow steps five through seven described above.

G Suite’s shared drives are becoming an increasingly-popular way of storing and sharing files among team members. However, with this sharing comes the worry that one team member may accidentally, or even maliciously, delete a drive or files belonging to the whole team. While G Suite admins have a brief, 30-day window to restore these lost drives or files, they need a third-party backup & restore to provide a complete solution. If your users don’t realize that a drive is lost until after the retention period of 30 days have passed, use CloudAlly’s G Suite Backup gives admins a way to restore lost or missing data, from its unlimited archiving capacity. 

Learn more about Google Team Drive:

Email Migration Tools

Tools for Small & Large-Scale Email Migrations

how to backup emails

Using an email migration tool – is a smart way to migrate single or multiple email messages from one email client to another. Usually, it is needed when a user switches from a currently used email client to a new one. Besides, there can be plenty of reasons for migrating. For example, you’re changing hosting provider because of a pricing issue; your webmail interface is not that user-friendly; you are looking for a professional email address; account expiration, etc.

No matter what your reason is, this process should be easy, fast, flexible and above all, secure. After all, as an IT professional you would not like to see your organization’s confidential information being compromised (via email), just because you didn’t choose the right tool for email migration.

What this article is about:

So, if you are planning to switch your email client and looking for a great tool for email migration, we insist you continue reading this post. We will make you familiar with some of the amazing tools for email migrations. Also, we will let you know how to backup emails carefully.

So, without any further delay, let’s get started!

Top Email Migration Tools

When it comes to email migration tools, there are a myriad of options available in the market, but not all are equally reliable. Therefore, we bring you only the reliable ones.

#1 Mailbird

Mailbird is one of the most popular tools for small to large-scale email migrations. It has been awarded the best Windows Email Software Program in 2015 by IT World. Written in WPF and C#, it runs perfectly on Windows 7 and later versions.

Due to its myriad of features, Mailbird has been acknowledged by numerous email clients for Windows operating system. Mailbird has an easy to use interface supported by a unified inbox that lets you sort emails from your different accounts.

In addition to this, it comes with keywords shortcuts that let you easily navigate on the platform. The best thing about Mailbird is you can integrate it with the services having cloud computing architecture such as Slack, Facebook, etc.

Mailbird is available in two versions: Lite Version and Pro Version. You can download Mailbird from their official website.

#2 eM Client

eM Client is another popular email migration tool in the list and which is Windows based. The tool lets you send and receive emails, manage calendars and contacts. What makes this tool different from its competitors, is that it allows you to keep track of your email messages. Moreover, it offers you support integration with Facebook.

As an IT professional, you can begin with its free version and see how it works for your business. With free accounts, you can manage 2 accounts.

Speaking of its email migration capabilities, it is a fully-featured email client with user-friendly interface. With this email client, you get support for Gmail exchange and for many other major services such as, iCloud, Office 365 mail exchange, etc.

#3 Mozilla Thunderbird

Mozilla Thunderbird is an open-source email client that is loaded with easy migration tools. It offers support for a huge range of email providers. With Thunderbird, you can handle an unlimited number of email accounts simultaneously.  Speaking about its features, it supports a wide range of plugins that make it more expandable. The latest version of Thunderbird not only looks smarter but also works better.

With Thunderbird, to make full use of your calendar, you don’t need to download or configure anything. Moreover, cutting, copying and deleting events is also quite smooth.

Although, Mozilla Thunderbird is free to use it does not run any ads or prompt to upgrade – yet. You can add as many email addresses as you need to Thunderbird. Additionally, if you are looking for a particular feature or option, you can expand Mozilla Thunderbird with a 3rd party extension.

#4 Aid4Mail

Aid4Mail, another renowned email solution supports a wide range of tools including email migration, recovery, conversion and archiving. Aid4mail is compatible with up to 45 email clients. Additionally, it supports the migration of emails on popular email clients such as Thunderbird, MS Outlook and Yahoo.

The best feature this tool has is the built-in file converter that can convert DBX to PST and EML to MSG. You can try out their trial period before paying to unlock all its features. You can download Aid4mail from their official website.

Google Apps Email Migration Tools

Google business Apps (a web-based SaaS solution – G Suite) lets you integrate easily with different applications, designed for different business purposes. Using Google Business apps require you to go through an integration process that makes using the Google apps more user-friendly. It includes a sign-on, API, provisioning, multiple domains functioning with-in the same account. It is also included email migration that helps you access emails. That’s where G Suite backup becomes necessary to safeguard your business data.

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Migration and Integration Tools for Google Apps

Email Migration Tools and API

Google Apps Email migration offers you an easy way to change email systems. This email migration works from Microsoft Exchange: 2002, 2003, and 2007. It also works with Microsoft Outlook 2003 and 2007. Though it will require you to perform some additional work, it is comprehensive and stress-free in comparison to the email migration process of the past.

Single Sign-On API

This is a great tool that grants end-user access to multiple applications within an organization. It means that if a user has signed-into an account, he/she can access their applications, contacts, and emails. Moreover, a user can manage the settings without any interruption.

Backing up Google Email

Backing-up Google emails is one of the toughest parts of an email migration process. Sometimes even experts may have difficulty doing it.

Don’t worry, there are plenty of services available in the market that lets you take a complete backup of your G suite. One good example is CloudAlly. If you are not sure how-to backup Google email, CloudAlly is a one-stop solution for you. It offers easy and well-secured backup solutions for almost all types of G Suite business backup.

Working with CloudAlly is convenient. You just need to sign up for this cloud-based backup solution, activate your archive location and backup time. That’s all.

The good thing is you can activate backups for all selected users. The solution offers you all the details of your backup activity with a daily report. In addition to this, you can enable this software to detect a new user automatically. CloudAlly is compatible with all Google G Suite business plans and helps you manage different domains from a single CloudAlly account.

Using this solution is easy. It lets you back up digital files for your entire organization, manage archives and even recovers lost or corrupt data from any point in time.

In conclusion

No matter whether you want to migrate a single email or ten thousand emails at once, an email migration process should be easy and safe. In this post, we brought you some of the popular email migration tools available in the market. Look for one that you think would go better with the requirements of your organization. All these tools let you migrate your email data from one client to another. Although all the above-mentioned software packages are safe, we would advise you not to forget using a secured recovery solution such as CloudAlly for the extra piece of mind you deserve… Make good use of your Free 14 day trial.

G Suite Secured Backup – Customer Story

Read up on our latest customer story … 

Shoosh Monkey Uses CloudAlly G Suite Backup App to Restore Customers’ Data

G Suite Secured Backup Based out of Canberra, Australia, Shoosh Monkey PTY LTD is a G Suite support and software development agency that creates unique bespoke tools for many types of businesses.  Speaking about his business, Shoosh Monkey’s “Chief Monkey” Kris Hogh notes, “After exploring G Suite (Google Apps for Work at the time) for collaborating with friends organising events, the more I used it the more I felt like this was the platform of the future and one I wanted to stand behind.” 


G Suite for Education

Google understands that technology is changing not just how employees work together but also how teachers interact with their G Suite for Educationstudents. There are better ways to communicate with students and help them achieve their academic goals than just lecturing them in a classroom. A decade ago, Google introduced Google Apps for Education to help fill this void. With Google Apps rebranded as G Suite, it was time to breathe new life and new features into the education program with: G Suite for Education.

As with its predecessor, G Suite for Education offers the same applications business consumers use to collaborate and stay connected.

Educators have access to:

  • Drive
  • Gmail
  • Docs
  • Calendars
  • Hangouts

These applications allow students and teachers to work together in ways that will help nurture student learning while preparing them for their future.

Classrooms Go Digital

With G Suite for Education, teachers can set up their virtual classrooms to engage with their students. Once created, educators invite students to join their class. After students enter, teachers can dole out assignments and communicate with individuals or the entire group.

Parents can use the classroom setting to talk to teachers as well. Teachers can address concerns or have conferences with parents at a time that is convenient to both without having to interrupt the in-class lessons or parental work day.

In the classroom, teachers issue grades and feedback to students. This paperless environment helps reduce waste and clutter on teacher desks. It also helps to ensure student and teachers do not misplace work.

Spreadsheets for All

G Suite for Education spreadsheets are useful tools. Data is quickly tabulated and automated with charts and graphs that help illustrate the insights students are trying to learn. However, many students, primarily grade school users, cannot efficiently use this tool because they do not know or understand how to write the formulas necessary to use Google Sheets to its full potential.

G Suite for Education’s spreadsheet application allows students to write their query in everyday language. The built-in algorithms, called Natural Language Processing, translates the question into a formula. This action produces an answer just as it would if the student had typed the method in themselves.

Self-Styling Presentations

Presentations are much work for both teachers and students. As formatting is a time-consuming process, content often takes a back seat and is not allowed to shine through as it should. G Suite for Education’s Slides application turns the focus back to the content, allowing students to let their creativity flow through the story they need to tell. As the user enters information onto the slide, the program automatically offers layout suggestions that will highlight the content.

The more students use the Slides program, the more the application learns about how the student works. This intelligence feature improves the program over time, saving the student countless preparation hours later.

Intelligent Docs

As with Slides and Sheets, G Suite for Education has added smart programming to their Docs application. Known as Explore in Google Docs, this system automatically recommends related topics to help students continue to learn about issues about which they are writing. Additionally, this application offers SafeSearch, Creative Commons licensed images that students may want to include in their paper.

Students needing to reference items located within their classroom’s Drive location can use Explore in Google Docs to find them. Explore can pull relevant files and open them, so the student does not have to spend time switching between applications looking for the correct data. Instead, they can spend more time working on their assignment, polishing before turning it over to the teacher for grading.

Storage and Communication

Teachers and students have access to Google Drive. This storage location allows students to share files not only with their teacher but also with each other. Fellow students can collaborate on projects before the teacher grades them. Kids also can access data created in the classroom from home without having to carry around flash drives which can be easily lost or accidentally infected with a virus.

Students and teachers use Hangouts to collaborate, ask questions, and engage in discussions about classroom topics. Teachers can set due dates for students using the Google Calendar program. Educators can also use the calendar to schedule meetings with parents and fellow teachers.

G Suite is available to all schools and educational institutions. Administrators can access the service through G Suite for Education’s website. There is no charge for educational facilities to use making it the perfect addition to all their classrooms.

CloudAlly offers special pricing for educational institutions for G Suite Backup.