Why Backup Microsoft 365?

5 Reasons to Secure your Data with SaaS Backup

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Why Backup Microsoft 365?

5 Reasons to Secure your

Data with SaaS Backup

5 Reasons to Backup and Secure your Data

Microsoft Recommends 3rd Party Backup
Top IT Analysts Advise 3rd Party Backup
Audits & Regulations Mandate It
SaaS Data Loss Happens. Frequently.
Native Workarounds are Timebound and Cumbersome

Microsoft Recommends Third-Party Backup

October 2017 

“If you want to support recovering message beyond 30 days, you would need to use a 3rd party service for the backup… Point in time restoration of mailbox items is out of scope for the Exchange Online service.”

– MS Technet Documentation: https://support.office.com

February 2020

“After the 90-day retention period ends, Microsoft disables the account and deletes the customer data. No more than 180 days after expiration or termination of a subscription to Office 365, Microsoft disables the account and deletes all customer data from the account.”

– Microsoft Support: https://docs.microsoft.com

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It's Your Responsability

Common Misconceptions

This is the IT Manager Responsibilty and not Microsoft!

Primary Responsibility

Microsoft 365 Backup

Copy of your data stored in a different location such as Amazon AWS S3 regional Data Centers

Full Data Retention

ST & LT retention filling any/all policy gaps granular & point-in-time recovery options

Supporting Technology

Data-Level

Internal: Accidental Deletion, Malicious Insiders, Employee Retaliation and Evidence Tampering

External: Ransomware, Malware, Hackers, Rogue Apps

Security

Your Microsoft 365 Data

Access and control of your data residing in Office 365

Regulatory

Role as data owner

Answer to corporate and regional industry regulations

Demands from internal legal and compliance officers

Top IT Analysts Advise Third-Party Backup

Gartner:
"Assuming SaaS Applications Don’t
Require Backup Is Dangerous"

  • Organizations that assume SaaS applications don’t require backup,
    or that the SaaS vendor’s data protection Is good enough, may
    place critical data at risk.
  • Organizations cannot assume that SaaS providers will offer
    backup as part of the service or provide interfaces that backup
    vendors can use to access data.

– Gartner: https://gartner.com

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Forrester:
"Back Up Your SaaS Data — Because
Most SaaS Providers Don't"

  • While almost all SaaS vendors explicitly state that protecting data is
    the customer's responsibility, infrastructure and operations (I&O)
    leaders usually send critical data to those providers without any plan
    for ensuring data resiliency.
  • Back up SaaS data or risk losing customers, partners, and employees.
  • Stop leaving the door open to data loss, and start proactively protecting
    cloud data before it's too late. 

– Forrester Report: https://forrester.com

Audits and Regulations Mandate It

GDPR, HIPPA and SOX

  • Audits and data protection laws like the GDPR, HIPAA, and SoX mandate demonstrable recoverability.

 

  • Article 32 of the GDPR insists that organizations, “have the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident”

“Have the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident.”

– Article 32, GDPR – https://www.privacy-regulation.eu

SaaS Data Loss Happens. Frequently.

Native Workarounds are Timebound and Cumbersome

Compared to SaaS cloud-to-cloud data backup for business critical solutions such as Office 365 - Native Solutions are incomplete.

Using a SaaS 3rd party backup solution such as CloudAlly, provides a comprehensive data protection capability for the IT manager.

Backup & Recovery solutions such as CloudAlly exist because native solutions are incomplete in providing a full & comprehesive backup for Microsoft 365.

  • Native solutions like Litigation Hold and Recycle Bins are timebound. Once the time limit is up your data is permanently deleted.
 
  • Native solutions are archival in nature and not built for data recovery. This means that restore is tedious and destructive (changes are overwritten) without unlimited point-in-time, or cross-user recovery.

Fast & Accurate Data Recovery Capabilities

backup for microsoft office 365

Native MS 365 Process

  1. Search discovery mailbox
  2. Export PST files
  3. Import PST files to another profile
  4. Replicate back to the server
  5. Data available (imprecise restore)

CloudAlly SaaS Backup & Restore

Completed within a few minutes

Why Backup your Data with CloudAlly?

Simplified User Interface providing / End-to-end automated or on-demand backup of all your Office 365 data (Mail, Calendar, Contacts, Tasks), SharePoint Online, OneDrive, and Groups. Metadata included. Auto-addition of new users, groups and sites.

Anytime/anywhere recovery includes non-destructive restore from any point-in-time, granular level, or across users to any  storage (CloudAlly regional Amazon S3/Compatible, Azure, Google Cloud Platform.* Plus unlimited data retention. 

Exceptional Customer Service real-person 365x24x7 to resolve all your Office 365 backup queries within a 30-min response time. Dedicated Customer Hub with video tutorials and a detailed knowledge base.

Secure and Certified with Microsoft mandated OAuth and MFA/2FA support. ISO 27001, HIPAA, and GDPR compliant. Global data centers. Secure Amazon S3 Encryption. 

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Our Cloud Backup Solutions are:

Safe

ISO 27001 certified, GDPR, and HIPAA compliant.

Simple

Activate backups for all or selected users with a few simple clicks.

Secure

Amazon S3 Secure Storage and AES-256 Encryption.

Centralized

Backup Office 365, G Suite / Google Apps, Salesforce and more from a single CloudAlly account.

Flexible

User specified archive locations (US, Canada, EU, AU) and backup times.

Reliable

Automated daily backup with unlimited archive retention to easily recover data from any point in time.

Our Customers

Talk to our backup consultant

Got Questions? Why not talk to our backup consultant, to learn more about how to enable a recovery from any point in time. No obligation.
 
Get in touch now, to learn more about cloud to cloud backup for your critical productivity business solution.
 

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