Dropbox Business – Backup & Restore Solution

Dropbox Business BackupGet a Quote

Dropbox Business BackupDropbox Business  is a powerful and useful product in the content collaboration platforms arena.  In fact, Gartner names Dropbox Business as a Leader in the July 2018 Magic Quadrant for Content Collaboration Platforms.

In their own words Dropbox Business “…simplifies your work, with a central place to access and share files,” hence this is one of the main features & benefits, which has positioned Dropbox as a leading cloud business solution for storing and collaborating on content.

We at CloudAlly recognize the significance of this Dropbox business backup solution, and have now introduced industry’s first enterprise-grade, cloud-to-cloud backup & restore solution for Dropbox Business (For Teams) plans.

Our new service ensures the ability to quickly recover critical data stored within Dropbox in the event of data loss, as a result of malware, accidental deletion, and other occurrences where imperative business content has to be recovered.  

Company CIOs and IT managers who rely primarily on the Dropbox Recycle folder simply risk data loss occurrences, since this folder is automatically purged after 120 days. Once purged, the data is gone forever, without the ability to restore.

Avi Katz, CloudAlly CEO recently explained; “Dropbox is yet another leading secure file sharing and storage solution for Businesses, and CloudAlly is committed to providing its customers & partners with a Dropbox for Business enterprise grade cloud to cloud backup solution.”   

CloudAlly’s automated daily backup of Dropbox folders & files enables businesses to quickly recover data from any point in time, ensuring complete protection of your important Dropbox data.

The CloudAlly backup solution includes backup for other leading business solutions like Box.com, Office 365, Sharepoint/OneDrive, G Suite, etc.

*Footnote: Dropbox recycle bin stores your data (after a file is deleted) for 120 days only if you have a Professional or Business account. If you have permanently delete it, without Cloudally 3rd party cloud-to-cloud backup solution, recovery will not be possible. Link to Dropbox Instructions.

Dropbox Business Backup

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Dropbox vs G Drive

The way people work is constantly changing. More employees need access to documents and files even when they aren’t at their desk. For that, they need a remote location in which to store their data that is accessible from anywhere something like the ever-present cloud. With so many cloud choices, we have decided to take a deeper look at Dropbox Vs. G Drive’s business offerings.

Plans and Pricing

Both Dropbox and Google Drive have tiered service plans that allow users to pick the best options for themselves. Both companies offer personal and business platforms to best meet client needs. However, they do differ slightly in overall features and pricing of these tiers.

Dropbox

Dropbox’s service features make them a leader among cloud storage service providers. All their plans include:

  • Access from anywhere
  • Offline access
  • Automatic Updates
  • Office 365 integration
  • Commenting
  • File Requests

All options offer versioning recovery for files stored in Dropbox. However, the length of time for version roll back varies. Dropbox’s professional plans allow users to store up to 120 days of version history.

Business tier plans come with a few extra features. Smart Sync and team folders are only a couple of the extras available. Professional plans also have HIPAA compliance, granular permissions, and an account transfer tool.

Dropbox’s professional pricing plans are:

NameSizeCost AnnuallyCost for Month to Month
Standard—business2 TB$150 per user$15 per user
Advance—businessAs much as needed$240 per user$25 per user
Enterprise—businessAs much as neededCall for quoteCall for quote

 

Google Drive

Offices using G Suite automatically have access to a Google Drive. As with Dropbox, Google Drive has much to offer in the way of features.

  • Anywhere access
  • Large file sharing and storage
  • Offline access
  • Link sharing
  • Collaborate with others
  • Two-factor authentication
  • Sync between different locations, e., desktop, web, and mobile
  • Productivity tools

As part of G Suite for business users, Google Drive has additional features including:

  • Audit report
  • Data loss prevention (Enterprise level only)
  • eDiscovery
  • Smart search across G Suite with Cloud Search
  • 24/7 support by phone, chat or email
  • Shared calendars

Unlike with Dropbox, however, Google does have some space saving solutions. For the most part, anything stored within the Drive counts against the storage space. However, there is some instance where files within the drive do not count against the storage space. These include:

  • Files in “Shared with Me” in which you are not the owner of the document. These only take up space in the owner’s drive, not yours.
  • Google Photos stored using the “High Quality” setting.
  • Photos and Videos backed up from a Pixel phone.

Google Drive storage may also vary between the web based application, desktop, and mobile application. Shared items do take space on your hard drive on both your desktop and mobile devices while they do not take space on the internet. Additionally, Google Drive does not sync items stored in the web application’s trash to your desktop or mobile application.

Google Drive is offered as part of the G Suite service package. Each license you purchase has access to individual Drive locations, not just a centralized dumping space for entire team. The different tiers depend on what your need are. While both the Business and Enterprise plans offer the same Google Drive storage, there are other features offered for G Suite users that may need.

Google Drive with G Suite

NameSizeCost Monthly
Basic30 GB$5 per user
BusinessUnlimited (or 1TB for fewer than 5 users)$10 per user
EnterpriseUnlimited (or 1TB for fewer than 5 users)$25 per user

 

Google Drive’s business plans do have a size restriction. For teams and companies with over five users, the storage size is unlimited. However, for businesses with fewer than five users, the storage space is limited to 1TB per user.

Security

Security is an important consideration. You need to be certain that the documents you store are protected from malicious attacks. Both Dropbox and Google Drive offer security features to keep your data safe.

Dropbox

Dropbox is proud of their ongoing security features that help to protect your data from malicious attacks. Their security features include:

  • 256-bit AES encryption for storage
  • SSL/TLS transmission protocols
  • File versioning (30-day for personal plans, 120-day for business plans)
  • Remote device wipe
  • HIPAA compliance (business level options only)
  • Two-factor authentication
  • Password-protected and expiring link sharing

In addition to their built-in security protocols, Dropbox routinely tests their system for vulnerabilities. They currently work with third-party companies and the security research community to find bugs and holes in the system and report it back to them.

Like many cloud services, Dropbox does allow third-party applications to connect to your account, with your permission. To help protect information, they utilize OAuth, a standard authorizing protocol which allows you to grant granular permission to apps you wish to connect.

Google Drive

Like their competitor, Google Drive has security measures in place to ensure safe storage of your data safely. Some of the safety features they have included:

  • SSL/TLS transmission encryption
  • 256-bit AES security
  • 2048 RSA encryption keys for validation and key exchange phrases
  • Certified by SOC1, SOC2, and SOC3 by the American Institute of Certified Public Accountant
  • Certified ISO/IEC 27001

Google uses Perfect Forward Secrecy to encrypt content during moves between servers. While stored on their servers, the information is walled off from others who may share the server, in much the same way that banks separate accounts. This separation protects your files from intrusion by other Google account holders.

Like Dropbox, Google uses outside contributors to keep their security protocol in check. In fact, they were one of the first companies to offer a Vulnerability Reward Program to their web account holders.

Apps

There are several ways for you to access both your Dropbox and Google Drive. Each cloud service has a desktop and mobile apps in addition to web access.

Dropbox

If you sign up for Dropbox from your desktop or laptop computer, one thing you will notice prompts to download the desktop application. With this application, a dedicated folder appears on your computer. That folder gives you a direct link to files stored inside your Dropbox account. The desktop application also provides you access to Dropbox files when you are offline. Once you go back online, the folder automatically syncs.

Dropbox allows you to take your files on the go with their mobile apps. You can get mobile applications for Apple, Android, and Windows devices. As with the desktop application, this tool allows you to stay in sync with all files in your account and any shared with you from other accounts. You can use your document scanner to upload images such as white boards and convert them to easy to use PDFs.

Of course, you can still access your Dropbox account via the internet. Once you browse to their website, sign in. From here you can preview, download, and upload files. Any changes you make automatically sync with your desktop and mobile apps.

Google Drive

As with Dropbox, Google Drive has a desktop application. This folder syncs files that you choose to sync to your computer’s hard drive, you choose which objects and folders to sync and which to leave exclusively online. Any file not synced cannot be accessed via this application.

Google Drive’s mobile app works their desktop software similarly. With the mobile app, you can:

  • View content
  • Access files
  • See file details and activities
  • Access Google Photos
  • Use camera to scan documents into PDF
  • Set content permissions

Of course, you can always access your data on the web. By logging in to your Google account, you can view, edit, and set content permissions. Moving items into the trash online will remove things from your sync folders. However, the trash does not show up in the synchronized folders.

Whether you choose Dropbox or Google Drive, you need to protect your data with a backup and recovery solution. CloudAlly’s G Suite backup service includes Drive with unlimited storage at a cost of $3/month or $30/year per user. CloudAlly’s Dropbox backup service will be available Q4 2017 at a cost of $2/month or $20/year per 5GB of data.

The Best Cloud Storage and File-Sharing Services 2017 – Comparison

Google Drive vs Dropbox vs OneDrive

Cloud storage is almost a necessary part of digital life. It allows you to access files from anywhere if you can access your cloud account. No more having to remember to put important files on a flash drive to transport them. There are several different cloud storage companies to choose from. What are the Best Cloud Storage and File Sharing Services? Here in this guide we compare Dropbox, Box, and OneDrive.

Dropbox

When it comes to cloud storage, Dropbox is one of the most popular. For good reason, it was one of the first on the market. While Dropbox doesn’t offer the most space for their free accounts, they do offer a generous paid plan options for affordable monthly or yearly fees.

Security is on the top of everyone’s concern list. All of Dropbox’s plans have 256-bit AES and SSL/TLS encryption. Also, all plans allow for two-factor authentication. The service does offer HIPPA compliance. However, it is not available on free, pro, or standard services.

Dropbox allows you to share files stored on their service with others. To give you more security, you can set permissions such as view only or editing capabilities. You can also choose to password protect files shared and have the sharing links expire after a set time.

For standard and higher plans, you can set granular permissions for other users who may have access to the account. These plans are more for geared for business users instead of the personal user, however.

All Dropbox accounts are equipped with MS Office 365 integration and Dropbox Paper. Shared files can be commented on if permissions are set by the administrator.

Pros:

  • Easy Sharing
  • 256-bit AES Security
  • Expiring Shared Links
  • Two-Factor Authentication
  • Anytime access
  • Generous storage size, paid plans start at 1TB

Cons:

  • Free service is only 2GB
  • Pro plan only has 30-day version history and file recovery
  • Pro and Free plan only have email support
  • HIPPA support is only available for Advanced and Enterprise users

Paid Dropbox plans to start at $9.99 billed monthly or $99.99 billed annually with 1 TB storage. Larger storage sizes are available. While their Advanced and Enterprise service are geared for businesses, they do have a dedicated Dropbox for Business service for corporations.

Box

Box is a huge competitor for Dropbox. Like Dropbox, Box offers anywhere-anytime access to files stored within your cloud account. Box, however, prizes themselves in having tight security for all their accounts no matter which level you choose.

Box understands not all their clients are located in the United States and need differing security options. That is why the company has Processor Global Binding Corporate Rules and Controller Global Binding Corporate Rules in place for their European clientele. For Asia-Pacific users, the company has Assai-Pacific Economic Cooperation Cross-Border Privacy Rules systems and adhere to ISO 27018. Box also adheres to ISO 27001, SOC1, PCI DDS, FedRAMP, and HIPPA regulations. Customers outside the US can enjoy in-region storage in either Europe, Asia, Canada, or Australia. As with Dropbox, those interested in additional security can set up two-factor authentication.

Because the cloud is more than just for storage, Box makes it easy for account owners to share files with others. Files sharing via links or straight from your Box account allows you to get important documents where they need to go, even if they would normally be too big to send via email. With file-sharing, all users can see what changes are made and have access to the latest versions.

For those concerned about downloading large files, most file types are easily opened with Box. Supported types include Word, Excel, AI, ESP, PSD, and PDF. The service also supports photo files and more. With over 120 supported file types, you should not have to download a file or have the program on your system just to view it.

Pros:

  • Generous free service at 10GB
  • Paid services start at $10 for 100GB
  • SSL and at-rest Encryption
  • File versioning
  • Paid plan offers a 5GB file upload limit

Cons:

  • 250 MB file upload limit on free plans
  • Personal plans limited to either 10 or 100 GB

Box makes it easy to keep all your files secure and accessible from anywhere. As with their competitors, they do offer business plans for corporate users. These plans carry the same security but do require a minimum number of users to enroll.

OneDrive

OneDrive is Microsoft’s answer to online storage. As with Box and Dropbox, they offer online, PC, Mac, and mobile access to files from anywhere at any time. Because it’s Microsoft, it works seamlessly with all Office products.

Microsoft cares about security just like Dropbox and Box. While their security is not as sophisticated as Box, it is just as secure as Dropbox. They use 256-bit AES security to control their accounts. The service also provides two-factor authentication for online access.

Users can share files and folders with others. You set limitations on how the files are secured. You can restrict them to read-only or editable with the ability to download to another device. Files edited by other users will show what changes were made by whom.

Files created in OneNote can be backed up directly to OneDrive. Also, other files created by any Windows Store app can also be stored directly to the cloud storage service. From your OneDrive you can post photos to Facebook.

Pros:

  • 256-bit AES Security
  • 5GB Free
  • Additional Free storage available with Automatic Camera Roll Backup
  • Seamless Integration with Office Documents
  • Create Surveys with Excel

Cons:

  • Paid limited to 50GB unless you have Office 365
  • Scanning to upload to OneDrive and Excess sharing requires Office 365

Microsoft OneDrive might not be quite as good as Box. However, for loyal Microsoft users, it is the obvious choice as it easily allows all your services to integrate into one storage location. If you have an Office 365 account, you get additional storage along. Personal users get 1TB storage while Home users have access to up to 5TB. If you want to purchase a 50GB storage service instead of Office 365, it is affordable at only $1.99 per month.

All three have their strengths and weaknesses. No matter which one you choose, it is important to consider having a backup for your cloud service. While all service providers offer redundancy to ensure their servers never lose anything, it doesn’t stop you from accidentally deleting files. CloudAlly offers affordable backup options for all your cloud storage needs.

The Best Cloud Storage and File Sharing Services:

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Dropbox for Business Backup Vs Box for Business

The Five Most Important Things You Need to Know

Has your business already moved to the cloud for storage and related services? if so, then chances are you’re already familiar with cloud storage services such as Box and Dropbox for business.

There are many similar features offered by the two services, but also enough differences that it’s worth taking a closer look at both services to determine which one is the best fit for your business.

Both services started out primarily targeting individual users, but have now developed specific services catering to the business market. In this article, we’ll compare and review the business products of both companies and look add how they can add value to your business.

Comparison of Box and Dropbox for Business Backup

Security

For easy access to the cloud, both offer single sign-on facilities for users with two-factor authentication, which ensures secure login to both services.

Box offers enhanced authorization in the form of email validation, even when you log in from a new IP address. This ensures secure access to your enterprise cloud platform at all times. This email validation feature for new IP addresses is not provided by Dropbox.

The standard security technology, Secure Sockets Layer (SSL), is provided by Box and Dropbox, along with AES-256 bit encryption. Only Box is HIPAA compliant, ensuring the protection of sensitive patient data. While both offer multiple data centers, only the Box data centers are SSAE 16 Type II compliant at this time.

Another key security benefit of Box is that it allows you to password protect your key documents and folders.

Syncing and Sharing

While Dropbox offers strong support for LAN syncing, there is no such provision with Box. Dropbox also provides comprehensive support for syncing of videos and photos, both of which are lacking on Box.

Both Box and Dropbox enable you to control what your business team users can share with others (even the ones who do not have an account).

Both services also allow you to transfer ownership of a particular folder to someone else, which is especially useful when your responsibilities change or as a backup during your absence.

Collaboration and Integration

While both solutions offer good file and folder sharing options, you also need to compare their collaborative features that enable your team members to work together in real time.

Team members can comment on files while working together on shared files, and Box also allows you to collaborate with outside users as well as providing simultaneous collaboration. DDropbox lacks some of the collaborative editing abilities found in Box.

Integration with third-party applications is an important feature of any cloud services, and both solutions integrate well with standard apps such as Outlook and Office 365. At this point, Dropbox has a larger list of 3rd party app integrations than Box.

The Box API is fully customizable, which makes it easy for you to manage files, share them and collaborate efficiently.

Dropbox provides multiple APIs with specific purposes such as Dropbox Chooser (for integration with the web app), Sync API (for online and offline syncing) and Core API (to build your own app containing Dropbox features).

Backup and Data Recovery

Both services sync your files and folders across any computers and mobile devices that you have installed the app on. This feature creates a backup of sorts across multiple devices, but keep in mind that deleted items will be deleted on all synced devices so it’s still possible to loose data on both services.

Deleted items are moved to the recycle bin in both Box and Dropbox, but this is where DropBox has a distinct advantage. Box purges items from the recycle bin after 30 days by default, or by the period specified by the Admin. Dropbox on the otherhand offers unlimited file recovery of deleted items and unlimited version history for both it’s Business and Enterprise Plans.

Of course the Dropbox unlimited recovery feature is a great service, but keep in mind that items can still be hard deleted by the end user. So while this is a very useful feature, it does not eliminate the need to backup your data to protect against accidental or malicious data loss.

As file sharing services, both Box and Dropbox are prone to malware viruses such as CryptoLocker so we still strongly recommend using a 3rd party backup service such as CloudAlly to fully protect your critical business data.

Plans and Pricing

Box offers 3 business plans; Starter, Business and Enterprise as follows:

 Team SizeStorageBox Content APIMaximum File SizePricingAdvanced Features
StarterThree to 10 users100 GB25K actions per month2 GB$6 per user per monthDocument encryption, granular permissions, user management, external collaboration, shared links, and so on.
BusinessMinimum three usersUnlimited50K actions per month5 GB$17 per user per monthStarter features along with Office 365 integrations, mobile security controls, custom branding, active directory, single sign-on, Box for Enterprise Mobility Management (EMM), and so on.
EnterpriseMinimum three usersUnlimited100K actions per month5 GBNot Revealed; Varies as per your requirementsBusiness features along with workflow automation, metadata management, help desk, custom terms of service, and so on

 

Dropbox offers a standard Business plan outlined below and also an Enterprise plan with deployment support, training and a dedicated account manager.

  • Minimum five users
  • Pricing at $15 per user per month
  • Unlimited file recovery and third-party integrations
  • As much space as required by starting off with 1 TB
  • Microsoft Office 365 integration
  • User controls and permissions
  • Email and phone support
  • Password protected links
  • Free 30-day trial

We hope this article has helped to clarify some of the primary differences between the two services.

Box for Business – Top 10 Important Features

Winning Features You Should Be Familiar with.

You are spoilt for choice as far as cloud storage services are concerned, right? Well, most of us have plenty of options in this regards, such as Dropbox and Box for Business.


What this article is about:


Box for businessThe best thing about a cloud storage service like Box for Business is that it caters to the needs of either a very small business team of two to three people or an extremely large enterprise.

In other words, this cloud storage service can easily be scaled up along with the increasing number of employees in your organization.

Box for Business serves as a secure content repository for all files, documents, presentations, and so on for your company.

These can be easily accessed and collaborated on by your business employees, using various collaboration tools offered by Box to ensure enhanced productivity.

This helps to increase the pace of your business operations and helps you stay ahead in highly competitive markets.

So, what are the features of Box for Business that make you achieve this edge?

Here is an honest review of the Box business features to help you understand the various benefits it could offer to your enterprise. The objective is to understand how good and effective Box is as a cloud platform for your business.

Key Enterprise Features of Box for Business

Easy Document Sharing

As a business, you would always have the need to share various files and folders within and out of your organization.

With Box for Business, you can securely share all your important documents in a very simple manner. All you need to do is drag and drop the files into the Box folder and share the “public” link with any of your business vendors, partners and so on. 

Such a level of external sharing empowers you to seek collaborative inputs from your external parties from their own devices. You can also share directly from the document, using emails.

Furthermore, you can even generate code to embed the shared link into your website or blog. The users who receive this email to access the shared folder will have to sign up for a free Box account if they are not yet a registered Box user.

Setting Permissions for Secured File Sharing

You can set the permissions for document access (editor or viewer or similar access) with the links. For some confidential files, you can keep the access for internal employees only.

For other files which you need to share with several external users, you can set the permission to public access for everyone who possesses the link.

Box enables you to generate a custom URL or to password-protect the link. You can further enhance the security of your documents by setting an expiry date for the shared link.

Seamless Collaboration

With Box for Business, you do not have to rely on time-consuming ways to collaborate, such as using email. Instead, you can collaborate using the comments and tasks in real time.

For example, if you are viewing a Word document, you can comment on it inside the Box itself. However, to edit this document, you need to install the “Box Edit” to open the corresponding file on your desktop.

Alternatively, you can open it in Microsoft Word Online, which is also a feature offered by Box.

The best part is that regardless of the method you use to edit the document, once you save the changes, the Box version of that document gets updated automatically.

In addition, you can upload a new version of the file, if you wish to maintain the old version.

It is also possible to lock your file while you are working on it.

Effortless Offline Syncing

If you are worried about having an internet connection at all times to work with Box for Business, then you can relax.

It allows your employees to work offline as well. The Box Sync feature keeps all your files ready for your desktop (from the cloud), even in offline mode. Your enterprise employees can thus work with them on their own terms.

Better Workflow Automation

For quick information flow right through your business, you need better processes for approval and reviews of various projects’ tasks.

Whenever new files are uploaded, you can assign the task of reviewing the file to the concerned employees. With Box, you can get this assignment done automatically. Similarly, you can move files to folders automatically and assign tasks to approvers for automatic notifications and reminders.

When any task is completed, the final document can be easily moved to an “Approved” folder in the Box. All the concerned people will be notified automatically of this.

Smooth Content Interaction Using Box View

The Box View can convert Office and PDF documents to beautifully display formats for any screen on the web or on mobile apps, thereby enabling a smooth content interaction.

You may want your content to be visible (as it was shared) on different screens, irrespective of the screen sizes. This is made possible through vector-based rendering.

With the ease of scrolling, zooming, and text selection, your files can even be easily accessed in the Box, without having to download them. You can try out the visual animations or custom branding, using Box View within your apps.

Integration with Other Applications

If employees in your company are used to working with popular tools like Outlook, Google Docs, Microsoft Office 365 and so on, then you may wish to have these tools seamlessly integrated with Box for Business. And you can do exactly that!

With the Box Embed feature, you can integrate your own files and folders with any other apps that your business uses frequently. For example, you can get access to Box from well-known enterprise apps, such as Jive and Salesforce.

You also get the flexibility to share your files or folders by putting them directly on Microsoft SharePoint, or on your company’s website or intranet site. Box Embed offers security, edit functionality, and drag-and-drop tools.

Privacy and Compliance

Box for Business offers the technical, physical and administrative safeguards for maintaining your business in compliance with HIPAA. For collection and usage of personal data or information from European member nations, it is certified for “EU and Swiss Safe Harbor” frameworks.

Data Protection

As a business, you will always have some data that is highly confidential. You need to maintain the integrity of such data at all times, whether or not they are being shared. Box provides this protection for most of your important data.

You are offered layered encryption with multi-layered encryption with 256-bit AES for data that is stored (and not being transferred), and with encryption with high-grade TLS for data during transfers. The security of the encryption keys is maintained by storing them in different locations.

Box further supports Enterprise Key Management (EKM). It enables the protection of customer-managed encryption keys in a Hardware Security Module (HSM). Along with this, Box also offers a non-modifiable audit log of key usage.

As discussed earlier, the option to set expiration dates and version maintenance, along with the deletion of shared content links, further help maintain data integrity.

You can also prevent data theft or loss by having automatic alerts set for any unusual download activity. Box enables you to keep track of who accesses what on your shared files and folders through timely reports.

In fact, you can keep track of any account activity or user activity, settings changes, and so on through the comprehensive Box admin console.

All these features ensure that your content stays protected at all times.

Compatibility with All Browsers

Box for Business offers an important feature for in-browser editing which is not easily found in other similar tools, such as Citrix Sharefile or Evernote for Business.

More importantly, the Box web app is compatible with any browser and allows you to access, edit and manage your content online with total freedom… Start to backup your Box for Business account with a Free 14 day trial.


Now that you know top 10 important features in Box for Business, here is a datasheet we created for you…

L17-Box.com-DataSheet-squared

Dropbox VS Google Drive

Gone are the days when everyone relied on tape disks for storing data. Cloud storage has completely revolutionized the way we stored data earlier, like Dropbox VS Google Drive. When it comes to cloud storage, there are a huge number of providers these days, but four providers have made a strong impact and are considered industry leaders: Box, OneDrive, Dropbox, and Google Drive.

But users are often baffled when faced with choosing among these four. We have already compared Box vs. OneDrive, so here we’ve put together a comparison between Dropbox and Google Drive to ensure you get all the information you need to make the right decision.

The competition between Dropbox and Google Drive heated up when Dropbox partnered with Microsoft last November to offer their customers Office Online integrated with their Dropbox accounts. It should heat up again now, as Google announced on Google Photos last Thursday, on Google I/O.

Let’s see the main differences between these two services.

Pricing and Features

Dropbox

Dropbox offers three plans for both individuals and business users. Here is a summary of the features it offers along with pricing.

Dropbox Basic

It’s a free plan and some of the features it comes with are:

  • 2GB storage space
  • File sharing
  • Reliable backup
  • Access from anywhere

Dropbox basic is a perfect plan for those who are just starting out with cloud storage. If you need more storage space, then                                                                   it has another plan available named Dropbox Pro.

Dropbox Pro

Here are the features it comes with:Dropbox plans and pricing

  • Costs $9.99 per month
  • 1 TB storage space
  • 30-day file versioning
  • 256-bit AES and SSL encryption
  • Additonal sharing controls
  • Remote wipe

For business users, Dropbox specifically comes with a business plan:

Dropbox for Business

Here is a quick snapshot of its important features:

  • Costs $15 per user per month starting with five users
  • Comes with a free trial for 14 days
  • Unlimited storage space
  • SSO and Active Directory
  • User-activity monitoring
  • Unlimited file recovery and revision history
  • Remote wipe and account transfers

Google Drive

Like Dropbox, Google Drive also comes with plans for both individuals and business users.

It offers 15GB of storage space for free, and if you need more than that, it offers five plans starting with 100GB storage at $1.99 and going up to 30TB at $299.99.

Total storageMonthly rate
15 GBFree
100 GB$1.99
1 TB$9.99
10 TB$99.99
20 TB$199.99
30 TB$299.99

This puts Google Drive a bit ahead of Dropbox as it offers more storage for free as compared to the 2GB Dropbox offers, and it offers a wide variety of storage options, making it a highly tailored plan for those who may need more than 15GB storage space but not as much as 1TB. However, both providers offer the same pricing for 1TB storage space: $9.99 per month.

Google Drive for Work Unlimited Cloud StorageGoogle also offers a business plan, Google Drive for Work. Here are the features it comes with:

Google Drive for Work

  • Costs $10 per user per month
  • Unlimited storage space
  • 30-day free trial as against the 14 days offered by Dropbox
  • Round-the-clock customer support
  • eDiscovery, and real-time collaboration
  • Customers get 30GB of storage space, and if they need unlimited space, they can upgrade to Google Apps Unlimited to access this feature.

Similarly, Google Apps for Work administrators need to purchase a Google Drive storage license for additional storage space.

Security

Security is a concern for all types of users, so let’s find out which provider has a better security system.

Dropbox

Dropbox has a stolid security system, some of the security features it comes with are:

  • Dropbox Your stuff is safe with DropboxSSL/TLS for file transmission and 256-bit AES encryption for file storage
  • Supports forward secrecy and enables HSTS for better protection
  • 30-day file versioning
  • Unlimited recovery ( business users only)

When it comes to streaming media files from Dropbox, those are not encrypted because not every mobile media type supports encrypted streaming.Also, those who need unlimited recovery can buy the add-on offered under Dropbox Pro and Classic plans.

In April 2015, Dropbox launched a Bug Bounty program to reward researchers who can find flaws or bugs in its applications. It shows how committed Dropbox is to ensure better security for its customers.

Google Drive

Google Drive doesn’t stay behind when it comes to security. Here is a quick snapshot of some of its important features.

  • Encryption for both the file transmission and storage (256-bit AES).
  • Compliant with most region and industry-specific regulations such as HIPAA, FISMA, FERPA, and Safe Harbor Privacy Principles
  • Data centers are ISO 27001 certified, SOC-2 audited, and SSAE 16 / ISAE 3402 Type II
  • Comes with some powerful tools to manage users better, set sharing permissions, secure devices with mobile device management, and with advanced reporting

In Feb 2015, in honor of Safer Internet Day, Google announced that it would offer an additional 2GB of storage to those who go through a simple security checkup on their account to bring awareness about online safety.

And in March 2015, Google released a set of new tools for both Google Drive for Work and Drive for Education to offer greater control over data sharing both internally and externally.

Mobile AppsDropbox Download the mobile app

Mobile apps are an inevitable need in this age of mobile digitization.

Let’s see which service offers better features.

Dropbox

Dropbox offers mobile apps for every major mobile OS, including iOS, Android,     and Blackberry. A couple of interesting functionalities offered are:

  • Access and navigate files from Dropbox accounts directly
  • Photos taken using a mobile camera can easily be saved directly to Dropbox account
  • Bookmaking facility to store files for offline access
  • Business users can connect both their personal and work Dropbox accounts but with a separate access system from the same app

In Feb 2015, Dropbox released an update that will allow users to easily open any shared link within the app itself.

Google DriveDropbox vs google drive

Google Drive offers mobile apps for both Android and iOS that help preview more than 40 popular file formats with Drive such as images, videos, PDFs, and MS Office documents and spreadsheets without any additional charges or software. Further, users can edit any files within the app itself.

In March 2015, Google announced an auto-backup feature for the images stored locally on iOS devices. This feature will help Google Drive users to better control their iOS-powered photo management setup.

It also launched a new feature for Android that will help share recently uploaded content directly from the notification that appears as soon as the upload is completed.

A recent update from Google, which was just announced last week on Google I/O is new service called Google Photo, which offers unlimited storage for your photos and videos. Each photo uploaded to Google Photos is immediately backed up on Google’s servers and can sync with your Google Drive account. After uploading a photo, Google Photos brings your most recent upload to the top of the app, making it easy to find the last photo you captured. In an effort to get everyone to use Google Photos, Google also announced that the service and app features free “unlimited storage”, allowing you to upload as many photos and videos as you’d like.

This new service is definitely a game changer in the competition vs Dropbox which dream was becoming your one-stop storage destination. 

No matter which service you choose, keep in mind that even though it is in the cloud, you still need to backup your data online, especially if you are an IT manager responsible for your company’s online data. Read more on how to prevent data loss in the cloud HERE.