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Why Backup Microsoft 365?
6 Reasons to Secure your Data with SaaS Backup
Why Backup Microsoft 365?
Data with SaaS Backup
6 Reasons to Backup and Secure your Data
Microsoft Recommends 3rd Party Backup
Top IT Analysts Advise 3rd Party Backup
Audits & Regulations Mandate It
SaaS Data Loss Happens. Frequently.
Native Workarounds are Timebound and Cumbersome
Microsoft Recommends Third-Party Backup
February 2023
“After the expiration or removal of a Microsoft 365 or Office 365 license, your data is not instantly removed. The default retention time is 30 days; this means that you can renew or backup your data into PST before the data is entirely removed from Microsoft 365 or Office 365.”
– Learn.Microsoft: https://support.office.com
February 2020
“After the 90-day retention period ends, Microsoft disables the account and deletes the customer data. No more than 180 days after expiration or termination of a subscription to Office 365, Microsoft disables the account and deletes all customer data from the account.”
– Microsoft Support: https://docs.microsoft.com
It's Your Responsibility
Common Misconceptions
This is the IT Manager Responsibility and not Microsoft!
Primary Responsibility
Microsoft 365 Backup
Copy of your data stored in a different location such as Amazon AWS S3 regional Data Centers
Full Data Retention
ST & LT retention filling any/all policy gaps granular & point-in-time recovery options
Supporting Technology
Data-Level
Internal: Accidental Deletion, Malicious Insiders, Employee Retaliation and Evidence Tampering
External: Ransomware, Malware, Hackers, Rogue Apps
Security
Your Microsoft 365 Data
Access and control of your data residing in Office 365
Regulatory
Role as data owner
Answer to corporate and regional industry regulations
Demands from internal legal and compliance officers
Top IT Analysts Advise Third-Party Backup
Gartner:
"Assuming SaaS Applications Don’t
Require Backup Is Dangerous"
-
Organizations that assume SaaS applications don’t require backup,
or that the SaaS vendor’s data protection Is good enough, may
place critical data at risk. -
Organizations cannot assume that SaaS providers will offer
backup as part of the service or provide interfaces that backup
vendors can use to access data.
– Gartner: https://gartner.com
Forrester:
"Back Up Your SaaS Data — Because
Most SaaS Providers Don't"
-
While almost all SaaS vendors explicitly state that protecting data is
the customer's responsibility, infrastructure and operations (I&O)
leaders usually send critical data to those providers without any plan
for ensuring data resiliency. - Back up SaaS data or risk losing customers, partners, and employees.
-
Stop leaving the door open to data loss, and start proactively protecting
cloud data before it's too late.
– Forrester Report: https://forrester.com
IDC:
"Why a Backup Strategy for Microsoft Office 365 is Essential for Security, Compliance, and Business Continuity"
- Despite O365 becoming the center of business productivity, a backup and recovery strategy is an afterthought. Fewer than a quarter of O365 users have dedicated third-party data protection for O365. As data footprint in O365 environment proliferates, businesses need to realise that regardless of where the data is, it is the user's responsibility to protect it
- Without a dedicated backup and recovery strategy, enterprises are exposing O365 data to risks such as ransomware, data deletion, and compliance exposures, hindering their resiliency and business continuity.
– IDC Report: www.idc.com
Audits and Regulations Mandate It
GDPR, HIPAA and SOX
“Have the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident.”
– Article 32, GDPR – https://www.privacy-regulation.eu
- Audits and data protection laws like the GDPR, HIPAA, and SoX mandate demonstrable recoverability.
Recover from Ransomware and Data Loss
“Ransomware Is the Greatest Business Threat in 2022”
NASDAQ
“Backups are critical in ransomware recovery and response; if you are infected, a backup may be the best way to recover your critical data.”
U.S. Cybersecurity Security Agency
“We just had a customer hit by Ransomware who managed to get to recover their data with CloudAlly SharePoint Online backups. With a few clicks we were able to restore all the affected data. Big win for Cloudally!”
Robert Vance, DMS iTECH
Ransomware Recovery
Mitigate the risk of ransomware and reduce the cost of downtime with quick data recovery. Encrypted and immutable SaaS backup can be your oasis when ransomware strikes. Seamlessly recover the last good version of your SaaS data thus lowering your Recovery Time Objective (RTO) and optimizing business continuity. Without paying the ransom!
CloudAlly enables Ransomware Recovery
SaaS Data Loss Happens. Frequently.
Native Workarounds are Timebound and Cumbersome
Compared to SaaS cloud-to-cloud data backup for business critical solutions such as Office 365 - Native Solutions are incomplete.
Using a SaaS 3rd party backup solution such as CloudAlly, provides a comprehensive data protection capability for the IT manager.
Backup & Recovery solutions such as CloudAlly exist because native solutions are incomplete in providing a full & comprehesive backup for Microsoft 365.
- Native solutions like Litigation Hold and Recycle Bins are timebound. Once the time limit is up your data is permanently deleted.
- Native solutions are archival in nature and not built for data recovery. This means that restore is tedious and destructive (changes are overwritten) without unlimited point-in-time, or cross-user recovery.
Fast & Accurate Data Recovery Capabilities
Native MS 365 Process
- Search discovery mailbox
- Export PST files
- Import PST files to another profile
- Replicate back to the server
- Data available (imprecise restore)
CloudAlly SaaS Backup & Restore
Completed within a few minutes
Why Backup your Data with CloudAlly?
Simplified User Interface providing / End-to-end automated or on-demand backup of all your Office 365 data (Mail, Calendar, Contacts, Tasks), SharePoint Online, OneDrive, and Groups. Metadata included. Auto-addition of new users, groups and sites.
Anytime/anywhere recovery includes non-destructive restore from any point-in-time, granular level, or across users to any storage (CloudAlly regional Amazon S3/Compatible, Azure, Google Cloud Platform.* Plus unlimited data retention.
Exceptional Customer Service real-person 365x24x7 to resolve all your Office 365 backup queries within a 30-min response time. Dedicated Customer Hub with video tutorials and a detailed knowledge base.
Secure and Certified with Microsoft mandated OAuth and MFA/2FA support. ISO 27001, HIPAA, and GDPR compliant. Global data centers. Secure Amazon S3 Encryption.
Our Cloud Backup Solutions are:
Safe
ISO 27001 certified, GDPR, and HIPAA compliant.
Simple
Activate backups for all or selected users with a few simple clicks.
Secure
Amazon S3 Secure Storage and AES-256 Encryption.
Centralized
Backup Office 365, G Suite / Google Apps, Salesforce and more from a single CloudAlly account.
Flexible
User specified archive locations (US, Canada, EU, AU) and backup times.
Reliable
Automated daily backup with unlimited archive retention to easily recover data from any point in time.
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