Australia Amazon Data Center

CloudAlly News – Australia Amazon Data Center, ISO Certification & Unlimited Storage

We are happy to announce that in addition to the Amazon U.S and E.U. data centers, you can now select the Amazon Australian datacenter for CloudAlly archive storage. This ensures that your data is in the appropriate physical location to address data privacy regulation.
You can contact support@cloudally.com to request a specific data center.

Amazon Data Center – ISO 27001 Certification

We’re also pleased to announce that we have achieved ISO 27001 certification, an internationally recognized accreditation for information security management. This certification recognizes CloudAlly’s ongoing commitment to secure cloud backup services by strict adherence to industry standard best practices. To achieve ISO 27001 certification, companies must strictly adhere to a number of disciplines including compliance, risk management, business continuity and security. This includes the design and implementation of extensive security controls and ongoing management of the process to maintain continued compliance. Read more

Microsoft OneDrive for Business – should you consider it?

The short answer is… yes, you should consider Microsoft OneDrive for Business.

Formerly called SkyDrive Pro, OneDrive for Business is Microsoft’s answer to Google Drive and others. As an integral part of Office 365 or SharePoint Server 2013, OneDrive for Business lets you work within the context of your organization and manage your work documents.

The most important feature is being able to share your file and collaborate with other people within your organization or partners outside the organization. Then there is the sync application that enables you to replicate a copy of your files at your local drive and edit either the local or the cloud copy.

SharePoint Backup
Sometimes there is confusion between Microsoft OneDrive (formerly called SkyDrive) and Microsoft OneDrive for business. OneDrive is simply a cloud storage owned and controlled Read more

SharePoint Online – The things you need to know

SharePoint Online Features

Microsoft SharePoint has been here for some time now, and today it’s also offered in an on-premise or cloud offerings. SharePoint is a key player in a very crowded space of business collaboration and content management with strong competitors like Alfresco, Google Drive and Drupal just to name a few. SharePoint Online Features is essential to understand the solution.


What this article is about:


Sharing features

To begin with, employees can access and share their documents using SharePoint Online.

  • The documents are stored in the cloud and can be accessed from anywhere using mobile device or personal computer.
  • Employees can share information using SharePoint Online, share documents, assign tasks and follow up their status, share news and knowledge.
  • With SharePoint Online you can have a ‘site mailbox’ in which you can attach emails to each SharePoint site which for example can help capture all project’s emails in one common place.
  • Employees can post and share information and pictures in a news feed, comment on other posts and follow posts of others.
  • Sharing and collaborating is possible with other employees, partners or customers. Access can be granted for specific documents or to the complete site (project wall).
  • For each site there can be a light public facing site (with customized URL) in which information about the project or activity can be shared publicly.
  • SkyDrive Pro enables you to synchronize information on your computer or mobile device and also keep the files in SharePoint Online SkyDrive Pro space.

SharePoint Online and SharePoint 2013

SharePoint Online offers most of the capabilities of SharePoint 2013 (on premise version), features that are not included are :

  • central administration
  • full-trust code
  • analytics
  • BCS+
  • some advanced search features

Storage capacities

SharePoint Online offers storage space of 10GB plus 0.5GB per user (excluding Kiosk or external users) which can be used for the team sites. Each user also have 7GB of SkyDrive Pro space. Maximum site collection size is 100GB and maximum file size is 250MB.

In SharePoint Online small business plan there can be a single site collection, the Midmarket plan support up to 20 sites collections and Enterprise plan supports up to 3000 sites. Additional SharePoint Online storage can be purchased ($0.2 per GB/month).

SharePoint administration panel is different from the on premise SharePoint farm administrator one as in SharePoint Online it is Microsoft that manages the farm itself. You should note that Internet Explorer 6 and 7 are not supported in SharePoint Online.

Data retention

The recycle bin only retains deleted items for 30 days (administrators have additional 30 days), thus you can restore deleted list, library, list item, site, document or web part page. Microsoft backups your SharePoint Online data and keep it for two weeks.

CloudAlly offers a must have complementary service for SharePoint Online, an automated backup service that provides unlimited archive retention and the ability to restore items from any point back in time (including items that deleted from the recycle bin).


Now that you know more about SharePoint online features, you might want to have a look at what we created for you…

L3-Microsoft-Office-365-SharePoint-OneDrive-Backup-DataSheet-squared

SharePoint 2013

SharePoint 2013 Backup

Microsoft SharePoint is a great tool in managing documents and information. It has vast potential if it is implemented with care into its environment. Like every new version, SharePoint 2013 has its good and bad.
Before we look at the good and the less than good, we should understand what Microsoft was looking to accomplish with the new version. Microsoft was especially concerned with improving the scale so they could service large companies.

The Good…

The newest version of SharePoint 2013 has brought many improvements. Users now have the ability to share files Read more

Office 365 – do we need to backup our own data?

Office 365 Backup Retention

The short answer is… yes. Of-course our office 365 backup retention policy is required.

Let’s start from deletions. What happens when you delete an email? You have 14 or 30 days to recover it from the dumpster and afterwards, it’s gone forever.

  • If you have Office 365 plans E3 or E4, then you can set the dumpster to keep deleted emails forever. However, if the size of the dumpster is limited, then the oldest emails will start to be permanently deleted…
  • If you have plans E3 or E4 though, you can configure the “litigation hold” per specific accounts and retain all deleted emails.

With SharePoint Online, deleted items are kept in the recycle bin for 30 days. But in case of malicious deletion this could be removed as well. SharePoint Online data is backed up every 12 hours and kept for 14 days which could help in some cases.

Net: all Office 365 users are exposed to data loss due to accidental or malicious data deletion, for some users, there might be a partial backup as mentioned above.

But what about data override that is done accidentally or maliciously by Office 365 users? Yes… if you did not back up your data in advance, there is a good chance that you will not be able to recover once you notice that the Calendar or Contact was overridden, or a SharePoint item that was overridden some time ago. The best you could do is to configure SharePoint versioning on the relevant folders and then for a limited time and limited storage capacity, you can enjoy versioning for specific supported file types.

In addition, there is the issue of not putting all your eggs in one basket, even if it is Microsoft’s basket.

By now it should be clear that you should be aware of the risks you take by not backing up your Office 365 data. But what can you do? Well, there are manual tools you can use to manually backup your data. For this purpose, CloudAlly presents the simplest and cheapest cloud backup for Office 365. You gain:

  • Daily automated backup
  • Unlimited archive storage
  • Unlimited archive retention
  • Secured Amazon data center storage (at US or EU)
  • One click restore
  • All Emails
  • All Contacts, Calendars, Tasks and SharePoint Online data (coming soon)
  • And more…

All of this for just $2.49 per user per month (for an annual subscription) or even less (for enterprise customers). You’re welcome to sign up for a free trial at and test it!