OneDrive, part of Office 365 (renamed Microsoft 365), is the repository of your organization’s files and folders. With the workforce being increasingly distributed, hybrid, and/or remote, the risk of overwriting OneDrive data while collaborating on it has gone up. How do you recover business-critical OneDrive data when it is overwritten, corrupted, or deleted? In this blog, we detail native and non-native ways to restore overwritten shared OneDrive files and to recover permanently deleted files on OneDrive.
How to Recover Deleted or Overwritten Files on OneDrive?
- How to Restore Overwritten Files on OneDrive?
- How to Recover Deleted Items <93 days old?
- How to Recover Permanently Deleted Files on OneDrive?
Restore a Single Overwritten File on OneDrive
To restore an overwritten OneDrive file, you can simply revert to an earlier version. Note that this can be done one file at a time, and the number of versions will depend on your library configuration.
- Right-click the file and select Version History. Select the version you wish to restore and click “Restore”.
Bulk-Restore Overwritten Files on OneDrive
What do you do if a bunch of OneDrive files was overwritten, corrupted, deleted, or infected by malware? Simply restore your entire OneDrive to a previous point in time. This will revert all changes to your OneDrive files and folders within the last 30 days. Note that if version history is turned off by the administrator, you cannot restore files to a previous version.
- Select Settings >Restore your OneDrive. On the Restore page, pick a date such as Yesterday, a week ago, three weeks ago, or specify a custom date and time.
- Use the activity chart and feed to further examine the recent activities that you want to undo.
Recover Deleted Files on OneDrive
As OneDrive is synchronized across devices, items deleted on OneDrive are deleted across local storage devices and cloud storage. Deleted files can be found in the Recycle Bin folder on a web instance of OneDrive. Note that items in the Recycle Bin are automatically deleted after 93 days unless the administrator has changed the setting.
1. In your OneDrive App, go to Recycle Bin
2. Select the item you want to recover and click Restore to restore the file to its original location.
If you cannot find the file, click on the Second-stage recycle bin at the bottom of the page. If the file is not present here, chances are that it has been permanently deleted either because the 93-day limit has lapsed and the Recycle Bin is emptied, or if there was an intentional hard-delete.
Recover Permanently Deleted Files on OneDrive
If 93 days have elapsed, or if the Second-stage Recycle Bin has been emptied, you have lost your data forever, unless it is placed in Litigation Hold or Microsoft 365 archival/retention has been set up. Or if you have a third-party backup of Microsoft 365. Third-party backup is something that Microsoft itself advises if you want the capability of unlimited point-in-time restore of data – a must-have for the modern enterprise. Read our ebook: 7 Reasons Why Enterprises Need SaaS Backup. It ensures seamless and accurate data recovery of OneDrive files and folders from any point-in-time and granular level.
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