CloudAlly is now officially an Amazon AWS Advanced Technology & Consulting Partner.
We’ve just announced attainment of Advanced Consulting Partner status, in the Amazon Web Services (AWS) Partner Network (APN). The Amazon APN is an international program, designed to help APN Partners construct successful AWS-based businesses or solutions by providing business, technical,
marketing, and go-to-market support.
CloudAlly strives to support its customers & partners and achieving the APN partner status is a further accomplishment in this respect.
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Business and technology are two fields where one can’t work without the other. These days, businesses need technology to grow, and technology needs business to spread. Times are changing, and it’s harder to keep up and stay relevant when new companies are popping up left and right. It is crucial for business owners to find the best ways to continue to innovate and improve. So, how to: Integrate the Cloud into Your Company
Integrate the Cloud into Your Company
Integrating cloud-based services such as cloud backup software into your business could be just the right move to get one step ahead of the competition. The cloud works by keeping and using data that is kept within the internet rather than on local storage. Cloud services include Cloud services include:
• Platform as a service (PaaS)
• Software as a service (SaaS)
• Infrastructure as a service (IaaS)
Within these three sections businesses can determine what they need, such as network equipment (IaaS), resource tracking software (SaaS), and databases (PaaS). Businesses can pick and choose what they need, or utilize all three “departments”. By working with one vendor that can provide all three services, it leaves businesses with beneficial interconnective opportunities.
The cloud can bring collaboration to a team. More often than not, team members work together via email and share documents virtually. The cloud can provide this as well, serving as a central location to share executed work, completed research and gathered data. According to Trackvia, it has been discovered that working within the cloud can increase productivity and quality of work overall. It can also support remote employees and help them feel included with the “work from anywhere” feature the cloud can provide. According to INC.com, employees that have the ability to work from home are happier and healthier. A positive outlook on the day-to-day responsibilities from employees can result in better productivity and increased quality of work.
What about Security?
Security is becoming a larger scale issue as the internet becomes the primary channel for individual needs like online banking and photo storage along with enterprise use cases for data storage and project management. According to Salesforce’s former executive vice president, Vivek Kundra, “Cloud computing is often far more secure than traditional computing, because companies like Google and Amazon can attract and retain cyber-security personnel of a higher quality than many governmental agencies.” When working with a cloud vendor, they become responsible for the client’s data security, providing benefits such as faster patching. Cloud data centers offer larger enterprise teams, increasing security and threat detection capabilities.
How about Disaster Recovery – Cloud Computing!
There was once a time when businesses both big and small didn’t prioritize disaster recovery. Up to 50% of organizations have insufficient disaster recovery plans, according to the International Data Corporation. With cloud backup for business, companies now have a built-in backup where data and files are stored without having to invest in their own data centers. Incorporating the cloud into a business, in turn, is less expensive than creating an in-house disaster recovery center. No matter the size of a business, there is the opportunity to invest in an “insurance policy” that will actually save them money. It also opens up a new market for cloud companies that can now target organizations with lower budgets but similar needs.
A short and sweet benefit, but a benefit nonetheless. Moving to the cloud can benefit both an organization and the environment. Saving money on supplies such as paper, ink, hardware, and big investment pieces like printers can make a heavy impact in the long run. In turn, there will be less waste and paper usage, supporting the environment and a good cause.
Once a company has decided to integrate cloud capabilities into its plan, the next step is finding the best way to do so. A balance must be found between the company moving forward for modernization purposes, while keeping up with already successful legacy system strategies. It isn’t required to move everything to the cloud, but finding where it fits best and where it’s needed is an important step in the process.
For example, utilizing systems such as G Suite or Office 365 is a smooth and relatively simple transition for a company to take when integrating cloud systems into their repertoire. G Suite is a collection of different business applications, including Gmail, Docs, Drive, and Calendar. All these separate apps work together and become an effective tool used by companies worldwide. This type of system creates consistency within all departments leading to seamless processes throughout the company. It can also aid in-house communication in aspects such as improved workflow, organization, and team collaboration.
For the transition to be effective, employees need to have an understanding of the technology. The creation of a company-wide strategy will ensure everyone has a clear understanding of what cloud services are being used, and what applications are suitable for this. Establishing training for employees should be a requirement to confirm that their skills are up to date, and that realistic expectations are set. On an administrative side, it is essential to remember that this will take time, and some employees may be hesitant to the initial change.
Ensuring they understand the benefits to this transition will be vital while making such an impactful change within an organization. Oracle CEO Mark Hurd recently spoke at NetSuite’s SuiteWorld Conference where he commented on a similar topic, stating “part of the reason this whole movement to the cloud is so attractive is the opportunity to get to standardization and simplification while you get to modernization.” Technology is evolving every day and to be successful it’s important to stay relevant and current in the field. Whether trying to avoid a security breach or simplifying and updating current business tech, the modernization of systems will be rewarding. Business leaders, big and small, agree movement to the cloud is something that should be done for a company to succeed.
CloudAlly provides cloud to cloud backup for GSuite, Office 365 and other leading business solutions. If your business already has one of these business solutions why not give our 14 day free backup trial a go, backup your critical business data, so that you can restore it from any point in time in case of Malware, malicious activity, or even accidental employee error.
Five Tips to Prevent SharePoint Sprawl
Many companies use Microsoft SharePoint to manage documents and workflow processes, and to help organize all of the communications flying around between various offices. Enterprise clients can even use Office 365 and SharePoint to create websites and chart a course for other kinds of digital and off-line projects. But good SharePoint management goes a long way — and it’s important to understand how this type of software is best used in business.
One particular problem with SharePoint is called “SharePoint sprawl.” This is the idea that over time, the SharePoint architecture, the collections of files, folders and documents organized in the SharePoint system, becomes large, unwieldy and eventually, disorganized.
Here are five ways to control your SharePoint libraries and collections.
What this article is about:
- Managing Permissions and Privileges
- No Duplicates
- Good Governance
- Effective Use of Metadata
- Utilize External Software
Managing Permissions and Privileges
One of the most fundamental ways to cut down on SharePoint sprawl is to restrict the technical permissions to create new files and folders, or add to the architecture that’s already there. This starts with having a policy for SharePoint creation, and enforcing that policy as rigidly as possible. You might end up having a few point people with advanced permissions and a responsibility to look over the structure from time to time. These auditors can help make sure that the company isn’t generating too much activity that can have a negative impact on how well you organize SharePoint materials.
It’s also a good idea to be vigilant about duplication. Suppose a document gets created at the team level, and put into a team folder. Maybe at the same time, someone at a management level is opening a folder for a group. Where does that document go? What if it goes both places?
Keeping an eagle eye out for duplicates is part of “pruning” the SharePoint structure to prevent sprawl.
In general, data governance is a concern at most businesses of any significant size.
Data governance, again, revolves around planning and policy. When you start to look at how the business typically generates data, and how it’s stored, and how it moves in transit, there is the capability to fine-tune the data flow for individual business processes. This sets your business up for success, and also prevents the kinds of disorganization that people like to call “sprawl” or “bloating” in a system.
Effective Use of Metadata
Companies can also go over how to use features like tagging and managed keywords in SharePoint. These types of metadata allow for more agile file retrieval and better classification of data objects within the system. When you get acquainted with terms like “folksonomy” and understand collaborative processes better, your SharePoint policies will benefit from that.
Utilize External Software
You can also improve enterprise use of SharePoint in Office 365 with the addition of some third-party tools that help safeguard data in your company systems. Cloudally’s comprehensive backup platform assures that the data you need will be there when you need it — even if it’s months or years in the future. In many ways, managing data in SharePoint or anywhere else is managing a timeline, as well as a volume of data. Any limitations or restrictions in the native applications can be extremely harmful when it comes to processes like e-discovery. Talk to Cloudally about getting real, comprehensive protection for your valuable data. Ask our Support Team for more information.
Now that you know about how to prevent SharePoint sprawl, you might want to have a look at what we created for you…
Best Microsoft Office 365 Productivity Add-Ons
In a recent article featured in KitGuru online magazine, the latest Office 365 add-Ons were illustrated with CloudAlly Office 365 Backup Solution topping the chart.
The article titled: Extending 365: 7 Tools to Improve Your Microsoft Office Experience, explicitly pointed out CloudAlly backup as one of the best Office 365 tools. CloudAlly is again recognized as a leading productivity tool by ‘techies’ who value the simple but yet safe cloud-to-cloud backup solution.
Microsoft’s Office 365 is an incredibly powerful and comprehensive suite on its own, but with add-ons you can supercharge your Office 365 productivity, being able to restore your data from any point in time.