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5 Reasons Why CIO’s Need To Backup Dropbox Business

Why is Dropbox business backup necessary?

Restore Dropbox files

How to backup Dropbox Business?Dropbox is a popular business storage medium because businesses use it to share files with third parties. It’s often an excellent tool for teams that need to collaborate on a remote basis. Dropbox offers certain kinds of streamlined interface design and compatibility that allow for free file sharing and transparency in complicated business workflows. For example, multiple users can create a folder for collaborative files abnd easily move a document through an edit process.

However, Dropbox as a storage medium should not be confused with a secure place to keep key business data over the long term. Without the ability to restore Dropbox files with a Dropbox backup & restore system, businesses could be putting many of their data assets at risk.

Dropbox advertises its file retention policy as according to various factors.

In any case, it makes abundant sense to have a third-party backup system in order to keep that information recoverable to the company for much longer than 30 days. For instance, if files are deleted when an employee exits the company or during a transition time,CIOs and IT managers may not realize the value of that data until they need a restore to work.

Cloudally Dropbox data cloud to cloud backup system takes all of the Dropbox files in the interface and puts them in a secure Dropbox backup folder as part of an Amazon S3 storage environment. It’s perfect for restoring files that have been deleted:

  • Because of employee turnover
  • In process changeovers
  • By a disgruntled employee or other malicious insider
  • Through hacking or unauthorized access
  • Through simple mistakes in choosing which data assets to save at the user level

A safe and secure third party Dropbox backup & restore system can also help with privacy and security issues and in some cases, with industry compliance. Take a look at what Cloudally can offer for secure storage in these types of scenarios:

Internal Conflict or Employee Transition –

Employee turnover can be abundantly confusing for a business. Often, there is no point person explicitly in charge to make sure that data assets connected to one employee don’t get erased as the job role changes hands.

In addition, there sometimes conflict that drives employees to work against the business interests. Even in a best case scenario, the employees themselves may not be extremely conscientious about keeping key data in place. If they’re disgruntled, they can do tremendous damage by willfully erasing files.

Simply put, a slip of the finger can cause enormously devastating consequences. Without a Dropbox cloud to cloud backup folder system, companies are putting themselves in real peril when it comes to protecting data assets. Say you have a CTO or supervisor or even a frontline worker walk off the job – and go home and start messing with their smartphone. With the Bring Your Own Device (BYOD) trend, we took company data from the shelled system of the in-office intranet to employee endpoint devices, and that’s part of what’s making companies so jumpy about data security. That’s also why it’s a good idea to have a comprehensive backup for all of those many situations that you just can’t predict in terms of employee turnover and personal relationships within a corporate culture.

Getting Basic Information –

When a business faces tricky product or consumer research or legal challenges, discovery helps to build the insights and prove the facts that will help the company to survive and thrive. But if stakeholders such as attorneys or internal research teams can’t find that information, they can’t help the company.

One of the most important reasons to use a system that helps to restore Dropbox files is for the purposes of discovery. With this Dropbox backup & restore system in place, you know that the company will have the means to restore data if the need arises sometime down the road.

Many expert attorneys would suggest having a long-term Dropbox cloud backup folder system in place for this particular reason. Attorneys and other similar professionals and everyone else understands that data is a valuable asset. Companies are now starting to understand this more, too – and they are upgrading their data security practices as a result. Backup planning and other forms of data backups have become incredibly popular these days as businesses try to adjust themselves to the current realities around how we use technology in the workplace.

Hacking and other Emergencies –

Storage has become one of the primary means of doing business in the twenty first century.

Get comprehensive Dropbox backup from Cloudally and protect all of your data – so that when errors, attacks or circumstance threaten, you have the information that you need intact.

Automated Backup Software 

Scheduled and Automated Backup Software Tools

Automated Backup Software Making business decisions (or IT infer-structure choices) about disaster recovery and business continuity (with automated backup software) can be a CIO or CTO’s worst nightmare. It can take months to plan, develop, implement, and test the best strategy. That’s on top of budget and resource concerns that can make it difficult to implement the appropriate automated backup software solution.

The problem is choosing which reliable data backup solution will be vital to your company’s operation and fit all of your needs. Before you dive in and choose your disaster recovery and backup solution, you need to take a look at your three options: the on-premise, online, or hybrid approach.

We’ve broken down the basic principles of each approach as well as the top software tools available under each option to help you out.

Choosing Your: Automated Backup Software

Before you choose an automated backup software for your business, there are some key questions you need to ask. These questions will help you determine whether a cloud-based, dedicated on-premise, or a “hybrid contact backup application” is one option.

  1. Is my infrastructure ready for growth?
  2. Can my network handle the cloud?
  3. What are my hosting options?
  4. Am I secure?
  5. What is my budget?
  6. What’s my up-time for mission-critical applications

There are many other factors that your company must consider in order to decide which infrastructure is right, and there are benefits and drawbacks for each solution. You need to calculate the cost of operation over a long period, time saved or spent, infrastructure hassles, compliance standards, and more. The key is to get something in place quickly, so you don’t become a statistic—one of the 70% of businesses to have experienced data loss due to deletion, disk or system failure, viruses, or another disaster.

What does this look like?

On-Premise VS Cloud VS Hybrid Automated Backup Software

While many IT professionals believe that conventional on-premise DR and backup solutions are gaining a “relic” status, there are some situations where the expense of hardware, software, and skilled engineering on-site are the best option. On-premise software is reliable, secure, and allows enterprises to maintain a deep level of control that the cloud cannot match. IT decision-makers have used on-premise solutions for years and it can adequately meet many business needs and goals.

However, there’s no doubt that cloud backup is far more cost-effective, scalable, and flexible when you look at the bottom line. With the cloud, you can expect to save money and time while also improving agility. Plus, with the adoption of cloud computing, and new cloud and SaaS applications, encrypted cloud backup makes sense.

The final option is a hybrid solution that offers a little bit of each world. It combines the cloud with dedicated on-premise servers to leverage the best elements of each solution to meet your business needs. Using the hybrid option, you can reap the benefits of the cloud for non-sensitive data while keeping critical and private data on-site. However, it also means you implement the cons of each and pay the highest cost.

Still not sure whether dedicated on-premise servers, cloud servers, or a hybrid approach is the best fit for your company? Listed below are the pros and cons of each solution as well as the tools to help you get the job done.

On-Premise Backup and Recovery Tools

ProsCons
On-premise server is completely under your control.Capital investment in infrastructure and space is expensive.
Critical data remains on-premise with no third-party access to your information.There are many ongoing costs in terms of power, cooling, and IT support.
Cost-effective solution if uptime is not a priorityPhysical security is required to protect the server and decrease the risk of stolen data.
Data is accessible without internet access.There’s a risk of data loss during a natural disaster.
No uptime guarantee

For companies where data security is paramount, on-premise tools might offer more peace of mind. This is especially true for highly regulated industries where data is required to be stored using in-house servers and IT infrastructure.

Typically, on-premise software will require your enterprise to purchase a license or copy of a software to use. On-Premise should provide your business with greater protection and extra security by limiting access to your data from outside sources. This also means that you can deploy your backup and disaster recovery system in any way you choose while maintaining full control of your security.

However, the downside of on-premise environments is the high costs. There are costs associated with managing and maintaining backup on-site. It requires in-house server hardware, software licenses, integration capabilities, IT employees for on-demand support, and more. There’s also a higher cost when it comes to uptime. If something breaks or doesn’t work, access could be down for days, weeks, or even months.

Solutions like VMWare’s On-Premise Backup

One example of a traditional tool option that’s considered one of the leading backup software apps and can help you prevent corrupt backup recovery is VMWare VCenter Server. This solution offers the ability to centralize and manage your virtual infrastructure through a single platform. Top features include easy installation, plugin extension, scalability options, centralized control, data restoration, and data backup.

Hybrid Backup and Recovery Tools

55 percent of organizations use the hybrid model, according to IDC. The hybrid backup solution follows the 3-2-1 backup rule, which states that the best way to secure data is to have three copies: two stored locally on different devices and one stored remotely. In theory, this rule helps prevent data loss, but when implemented sloppily, also leads to potential data gaps and regulatory problems.

The benefit of hybrid backups is that they combine local backup cache with a cloud backup, which can make restores less painful and quicker. The problem is that, just as the hybrid approach gains the pros of both cloud and on-premise backup, it also gains the cons. Hybrid backups still require expensive and space-wasting on-site servers while also incurring on-going cloud backup costs, making this the most expensive backup and disaster recovery solution.

Solutions like Carbonite Server’s Hybrid Backup

Carbonite Server is a traditional example of a hybrid backup solution. The software securely replicates data to your local backup server while also securing a second copy in the cloud. Using integrated hardware, Carbonite provides reliable data protection with cloud failover for critical systems. Top features include granular recovery, incremental backups, expansive platform support, and encrypted cloud backup.

Online Backup and Recovery Tools

ProsCons
No onsite hardware costs.Internet connection required to access data.
Scalable with the growth of your business.Security can be an issue particularly in regards to third-party applications.
Easily connect to the cloud from anywhere, using any device.There’s an ongoing cost to deploy this solution.
Data backup occurs in real time, as often as every 15 minutes.Internet speed can impact user experience.
Uptime guarantee
Solutions are incredibly flexible with on-demand and pay-as-you-use options.
Lower risk of data loss thanks to increased security and compliance requirements.

Many SaaS applications include default cloud backup services for business. These services are usually provided for free alongside the software and can help you in a crunch when you need data backup or recovery. However, they are often incomplete and only include limited features and characteristics.

For example, recently Microsoft Office 365 users worldwide had to deal with a network issue that affected authentication. This outage kept users from accessing their data and it was only one of the five major outages Office 365 has experienced in the last 12 months. And they are not the only SaaS application with problems.

The reality is that these default backup solutions don’t have the capabilities of an on-premise or hybrid solution including point-in-time recovery, one-click restore, automated backups, and more. For example, although your Google backup account may have a built-in-restore feature, your data is not protected from human error, syncing issues, or deliberate file deletion.

That’s why, when discussing encrypted cloud backup, you actually need to discuss a full-blown cloud-to-cloud backup and recovery solution that protects all your SaaS data in one complete software. This cloud solution should provide you with access to your data no matter where you’re located in the world, require no on-premise hardware, and be able to run and schedule automatic backup processes.

Encrypted Cloud Backup – By CloudAlly

CloudAlly is one the premier cloud-to-cloud encrypted cloud backup solutions for small, medium, and enterprise businesses. It works by keeping all of your SaaS data in one place, automatically backing up and securing the holes in G Suite, Office 365, SharePoint/OneDrive, Box.com, Dropbox.com backup, and Salesforce data solutions. Its best features include point-in-time restoration, unlimited archive retention, 24/7 customer support, automated backups, quick search features, and export capabilities.

CloudAlly also mitigates security and compliance fears that are the main benefits of on-premise backup. CloudAlly is ISO 27001 certified, GDPR compliant, and HIPPA compliant. It also uses Amazon S3 Secure Storage and AES-256 Encryption, which ensures that third-party applications don’t have access to your private data. It’s an all-in-one data backup and recovery tool, which has a 14 day free trial.

APN Technology Partner Status status with Amazon Web Services Network (AWS)

CloudAlly is now officially an Amazon AWS Advanced Technology & Consulting Partner.

We’ve just announced attainment of Advanced Consulting Partner status, in the Amazon Web Services (AWS) Partner Network (APN). The Amazon APN is an international program, designed to help APN Partners construct successful AWS-based businesses or solutions by providing business, technical, 

marketing, and go-to-market support.

The accomplishment will better enable CloudAlly to continue to provide its cloud-to-cloud backup & restore solution for Office 365, G Suite and Salesforce, and Box.com solutions to customers on AWS.

CloudAlly strives to support its customers & partners and achieving the APN partner status is a further accomplishment in this respect.

Click to start your cloud backup free trial.

 

Why & How to Integrate the Cloud into Your Company in 2018

Integrate the Cloud into Your CompanyBusiness and technology are two fields where one can’t work without the other. These days, businesses need technology to grow, and technology needs business to spread. Times are changing, and it’s harder to keep up and stay relevant when new companies are popping up left and right. It is crucial for business owners to find the best ways to continue to innovate and improve. So, how to: Integrate the Cloud into Your Company

Integrate the Cloud into Your Company

Integrating cloud-based services such as cloud backup software into your business could be just the right move to get one step ahead of the competition. The cloud works by keeping and using data that is kept within the internet rather than on local storage. Cloud services include Cloud services include:

• Platform as a service (PaaS)
• Software as a service (SaaS)
• Infrastructure as a service (IaaS)

Within these three sections businesses can determine what they need, such as network equipment (IaaS), resource tracking software (SaaS), and databases (PaaS). Businesses can pick and choose what they need, or utilize all three “departments”. By working with one vendor that can provide all three services, it leaves businesses with beneficial interconnective opportunities.

Why Collaborate

The cloud can bring collaboration to a team. More often than not, team members work together via email and share documents virtually. The cloud can provide this as well, serving as a central location to share executed work, completed research and gathered data. According to Trackvia, it has been discovered that working within the cloud can increase productivity and quality of work overall. It can also support remote employees and help them feel included with the “work from anywhere” feature the cloud can provide. According to INC.com, employees that have the ability to work from home are happier and healthier. A positive outlook on the day-to-day responsibilities from employees can result in better productivity and increased quality of work.

What about Security?

Security is becoming a larger scale issue as the internet becomes the primary channel for individual needs like online banking and photo storage along with enterprise use cases for data storage and project management. According to Salesforce’s former executive vice president, Vivek Kundra, “Cloud computing is often far more secure than traditional computing, because companies like Google and Amazon can attract and retain cyber-security personnel of a higher quality than many governmental agencies.” When working with a cloud vendor, they become responsible for the client’s data security, providing benefits such as faster patching. Cloud data centers offer larger enterprise teams, increasing security and threat detection capabilities.

How about Disaster Recovery – Cloud Computing!

There was once a time when businesses both big and small didn’t prioritize disaster recovery. Up to 50% of organizations have insufficient disaster recovery plans, according to the International Data Corporation. With cloud backup for business, companies now have a built-in backup where data and files are stored without having to invest in their own data centers. Incorporating the cloud into a business, in turn, is less expensive than creating an in-house disaster recovery center. No matter the size of a business, there is the opportunity to invest in an “insurance policy” that will actually save them money. It also opens up a new market for cloud companies that can now target organizations with lower budgets but similar needs.

Environmentally Friendly

A short and sweet benefit, but a benefit nonetheless. Moving to the cloud can benefit both an organization and the environment. Saving money on supplies such as paper, ink, hardware, and big investment pieces like printers can make a heavy impact in the long run. In turn, there will be less waste and paper usage, supporting the environment and a good cause.

How

Once a company has decided to integrate cloud capabilities into its plan, the next step is finding the best way to do so. A balance must be found between the company moving forward for modernization purposes, while keeping up with already successful legacy system strategies. It isn’t required to move everything to the cloud, but finding where it fits best and where it’s needed is an important step in the process.

For example, utilizing systems such as G Suite or Office 365 is a smooth and relatively simple transition for a company to take when integrating cloud systems into their repertoire. G Suite is a collection of different business applications, including Gmail, Docs, Drive, and Calendar. All these separate apps work together and become an effective tool used by companies worldwide. This type of system creates consistency within all departments leading to seamless processes throughout the company. It can also aid in-house communication in aspects such as improved workflow, organization, and team collaboration.

For the transition to be effective, employees need to have an understanding of the technology. The creation of a company-wide strategy will ensure everyone has a clear understanding of what cloud services are being used, and what applications are suitable for this. Establishing training for employees should be a requirement to confirm that their skills are up to date, and that realistic expectations are set. On an administrative side, it is essential to remember that this will take time, and some employees may be hesitant to the initial change.

Ensuring they understand the benefits to this transition will be vital while making such an impactful change within an organization. Oracle CEO Mark Hurd recently spoke at NetSuite’s SuiteWorld Conference where he commented on a similar topic, stating “part of the reason this whole movement to the cloud is so attractive is the opportunity to get to standardization and simplification while you get to modernization.” Technology is evolving every day and to be successful it’s important to stay relevant and current in the field. Whether trying to avoid a security breach or simplifying and updating current business tech, the modernization of systems will be rewarding. Business leaders, big and small, agree movement to the cloud is something that should be done for a company to succeed.

CloudAlly provides cloud to cloud backup for GSuite, Office 365 and other leading business solutions.  If your business already has one of these business solutions why not give our 14 day free backup trial a go, backup your critical business data, so that you can restore it from any point in time in case of Malware, malicious activity, or even accidental employee error.

Five Tips to Prevent SharePoint Sprawl

Five Tips to Prevent SharePoint Sprawl

Many companies use Microsoft SharePoint to manage documents and workflow processes, and to help organize all of the communications flying around between various offices. Enterprise clients can even use Office 365 and SharePoint to create websites and chart a course for other kinds of digital and off-line projects. But good SharePoint management goes a long way — and it’s important to understand how to use this type of software is best used in business.

One particular problem with share point is called “SharePoint sprawl.” This is the idea that over time, the SharePoint architecture, the collections of files, folders and documents organized in the SharePoint system, becomes large, unwieldy and eventually, disorganized.

SharePoint Backup
Here are five ways to control your SharePoint libraries and collections.

Managing Permissions and Privileges

One of the most fundamental ways to cut down on SharePoint sprawl is to restrict the technical permissions to create new files and folders, or add to the architecture that’s already there. This starts with having a policy for SharePoint creation, and enforcing that policy as rigidly as possible. You might end up having a few point people with advanced permissions and a responsibility to look over the structure from time to time. These auditors can help make sure that the company isn’t generating too much activity that can have a negative impact on how well you organize SharePoint materials.

No Duplicates

It’s also a good idea to be vigilant about duplication. Suppose a document gets created at the team level, and put into a team folder. Maybe at the same time, someone at a management level is opening a folder for a group. Where does that document go? What if it goes both places?

Keeping an eagle eye out for duplicates is part of “pruning” the SharePoint structure to prevent sprawl.

Good Governance

In general, data governance is a concern at most businesses of any significant size.

Data governance, again, revolves around planning and policy. When you start to look at how the business typically generates data, and how it’s stored, and how it moves in transit, there is the capability to fine-tune the data flow for individual business processes. This sets your business up for success, and also prevents the kinds of disorganization that people like to call “sprawl” or “bloating” in a system.

Effective Use of Metadata

Companies can also go over how to use features like tagging and managed keywords in share point. These types of metadata allow for more agile file retrieval and better classification of data objects within the system. When you get acquainted with terms like “folksonomy” and understand collaborative processes better, your share point policies will benefit from that.

Utilize External Software

You can also improve enterprise use of SharePoint in Office 365 with the addition of some third-party tools that help safeguard data in your company systems. Cloudally’s comprehensive backup platform assures that the data you need will be there when you need it — even if it’s months or years in the future. In many ways, managing data in share point or anywhere else is managing a timeline, as well as a volume of data. Any limitations or restrictions in the native applications can be extremely harmful when it comes to processes like e-discovery. Talk to Cloudally about getting real, comprehensive protection for your valuable data. Ask our Support Team for more information.

Office 365 add-Ons

Best Microsoft Office 365 Productivity Add-Ons

In a recent article featured in KitGuru online magazine, the latest Office 365 add-Ons were illustrated with CloudAlly Office 365 Backup Solution topping the chart.

The article titled: Extending 365: 7 Tools to Improve Your Microsoft Office Experience, explicitly pointed out CloudAlly backup as one of the best Office 365 tools.  CloudAlly is again recognized as a leading productivity tool by ‘techies’ who value the simple but yet safe cloud-to-cloud backup solution.

Office 365 Backup

Microsoft’s Office 365 is an incredibly powerful and comprehensive suite on its own, but with add-ons you can supercharge your Office 365 productivity, being able to restore your data from any point in time.

Try out CloudAlly backup solutions for: G Suite, Office 365, Box.com and others.

Free 14 day trial