How Can You Recover Deleted OneDrive Files?

Recover Deleted OneDrive Files

OneDrive for Business is at the heart of Office 365. It is one of the most popular file-sharing apps, providing organizations with a secure SaaS collaboration platform to store, share, and work on various document types. With so much business-critical information on OneDrive, an accidental/malicious deletion or corruption would be disastrous, to put it mildly. So here’s a step-by-step process to: recover deleted OneDrive files, along with best practices to protect your valuable OneDrive data.

This article includes:

Steps to recover deleted OneDrive files

Option 1: Recover deleted OneDrive files from Recycle Bin within 30 days

If a user deletes a file, it is stored for 30 days in the OneDrive for Business Recycle Bin. While still in this Recycle Bin, simply go into the bin and restore the file. 

Recovery from Recycle Bin within 30 days

Option 2: Recover deleted OneDrive files from Second-Stage Recycle Bin after 30 days

After 30 days, or if the user empties the recycle bin, files are stored for an additional 30 days in the “Second-Stage Recycle Bin.” From the Recycle Bin click on the “Second-Stage Recycle Bin.” Then click on the file, files, or folder you want to be restored.

Recovery from Second-Stage Recycle Bin after 30 days

Option 3: Recover deleted OneDrive files after 60 days via OneDrive Restore

Microsoft rolled out its OneDrive restore capability in 2018. Using it you can revert OneDrive data to a specific date and time in the last 30 days before that file was compromised. 

  • In OneDrive, under Settings, select Restore OneDrive
  • Select the point-in-time for OneDrive Restore
  • OneDrive will bring up a timeline with the changes a user has made within 30 days. Using the slider, pick the data before which the OneDrive files were corrupted or deleted.  All other activities that occurred after that are selected automatically. 
  • Deselect the activities that you do not want to be restored. Click Restore to complete the restoration of OneDrive to the chosen date. 

Recover Deleted OneDrive Files

Limitations of OneDrive’s native recovery options

Though the files restore feature seems simple enough to use, there are significant limitations: 

  • Recovery is time-bound: 30 days after a file is deleted it goes to the Recycle Bin, 30 days after that it goes to the secondary Recycle Bin, and finally, 30 days post that it can be recovered using the steps OneDrive Restore option. After 93 days, it is permanently deleted. Consider that you are asked to recover an important file or email from three months ago. Unfortunately, you cannot. As Microsoft says, “items  are automatically deleted after 93 days”.
  • Erroneous, cumbersome recovery: As recovery is based on batch restores, an error recovering an artifact from the batch will jeopardize the entire batch recovery. If malware has struck and bulk deletions or corruptions have occurred, imagine the added stress of recovering files bit by bit. Moreover, all changes a user has made to the file(s) are completely overwritten.
  • Limited Recovery capabilities: With Recycle Bins, no point-in-time recovery is possible and with Restore Your OneDrive, no granular restore is supported. Restoring OneDrive does not recover folder structures or sharing permissions. 
  • Poor notifications: Consider that a disgruntled employee deleted a few critical documents – it would escape the native notification system. As per OneDrive Restore, “Notifications are sent to users when a higher than usual number of files are deleted per hour”.

Best practices for OneDrive data protection

Here are some pointers to optimally protect your OneDrive data:

  • Ensure that as the admin, you have subscribed for OneDrive mass delete notifications.
  • Use OneDrive’s folder protection feature to sync offline folders with those on the cloud.
  • Guarantee recovery with third-party cloud backup and recovery. Native OneDrive recovery options have multiple limitations. Limitations that an organization reeling under the consequences of a security breach, malware attack or sync error, can do without. The best way to facilitate speedy disaster recovery and ensure business continuity is with quick and easy data recovery. 

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CloudAlly’s OneDrive/SharePoint backup solution comprehensively backs up OneDrive along with SharePoint Online Team Site (and all sub-sites), Public Site (and all sub-sites), and private Site Collections. The backup is reliably stored on Amazon S3 secure storage. Both point-in-time and granular restores are supported with unlimited data retention. Further, when you need to restore a file or folder, CloudAlly performs a non-destructive restore, so any further changes a user made after the loss date won’t be overwritten. 

Blunt the risk of a malware attack, accidental/malicious data loss or a sync error – all of which are increasingly common causes of data loss. Protect your OneDrive data with CloudAlly’s mature (we pioneered SaaS backup in 2011) and top-rated (voted as a top business tool by Newsweek by over 10,000 IT Pros) OneDrive backup and recovery solution.

Get fail-safe OneDrive recovery. Start your free trial now!

Microsoft Cloud Backup: Does Microsoft Backup Office 365 to cloud?

How is it possible to get a full Data Restore and
Recovery for Office 365?

— Office 365 backup and recovery —

As your company’s information technology leader you have been in pursuit of better collaboration and storage capabilities, and have made the move to Microsoft Office 365, and while this is a powerful cloud-based suite of tools, that doesn’t mean your data is secure.  So, does Microsoft Backup Office 365 To Cloud?

What this article is about:

Just because MS solutions are on the cloud, it doesn’t mean the complete Microsoft 365 Solution: Office 365 ExchangeSharePoint, and OneDrive solutions is backed up by Microsoft. You will discover this when you attempt & fail to restore your data from any point in time, without having a backup & restore add-on in place as well. Then, how is it possible to get a full Data Restore and Recovery for Office 365?

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Why You Should Backup Office 365 Data

It is your responsibility to protect your corporate data when using the Microsoft cloud. Business best practice guidelines require automated backup and recovery but, unfortunately, many companies don’t take the necessary steps to protect themselves from accidental or malicious data destruction.

1 in 3 companies report losing SaaS data, and of those companies, 64% admit to losing data due to user error.

If you don’t backup your Microsoft cloud data your business could be at risk of massive exposure for the simple reason that Microsoft does not provide the ability to recover data that has been accidentally or maliciously deleted or corrupted. The recycle bin is fine for short-term and item-level recovery, but doesn’t provide the ability to perform a point-in-time recovery of lost or corrupt data. As data storage services, SharePoint and OneDrive are not only prone to sync errors, and accidental or malicious data loss, they’re also at risk from malware and ransomware such as CryptoLocker.

As data storage services, SharePoint and OneDrive are not only prone to sync errors, and accidental or malicious data loss, they’re also at risk from malware and ransomware such as CryptoLocker.

Data Protection and Recovery for the Microsoft Cloud

CloudAlly offers the most reliable and trusted Microsoft Office 365 backup and recovery solution for your IT team. It ensures that all historical versions of your Office 365, How is it possible to get a full Data Restore and Recovery for Office 365?SharePoint, and OneDrive data—including all emails, calendars, contacts, tasks, and sties—are safely stored and easily recoverable. And our Outlook compatible .pst export means that your Office data is still available even if MS Azure is temporarily unavailable. It’s effortless.



View Our Microsoft Cloud Backup / Office 365 Backup Video below:

For SharePoint & OneDrive Backup Video CLICK HERE

CloudAlly provides accurate data restoration from any point in time and at any hierarchical level. Administrators can perform a non-destructive restore, or export data with a single click, reducing the risk of lost productivity and meeting even the fastest recovery time objectives… Start to backup your Office 365 with a Free 14 day trial.


OneDrive Online Backup Video

Microsoft OneDrive is a cloud storage solution that allows you to get access to your files anywhere, on any device. It’s an incredible tool that enables you to share your content and work together with anyone in your work and life. No matter where you are or what you’re doing, OneDrive makes it easy to access and share your files and photos for seamless communication and collaboration in your personal life and business.

There’s just one problem, with endless collaboration opportunities, you open yourself up to potentially sticky situations. For example, what if one of you delete a document and empty the recycle bin, by mistake? That’s where a cloud backup and restore solution is key to your business’ success. OneDrive data can be accidentally or maliciously deleted or corrupted and is vulnerable to ransom-ware attacks.

What this article is about:

Why you need a backup solution

You can’t afford to lose file and documents that are vital to your entire organization without a way to recover it. The good news is that, in just a few minutes, you can set up CloudAlly to protect your OneDrive data with automated daily backups.

CloudAlly’s backup solution is compatible with all business plans. No matter how many employees are in your organization or how much data you create and modify on a daily basis, CloudAlly can protect your company data with a backup solution hosted in secure Amazon S3 storage. And as an added benefit, CloudAlly gives you the ability to keep track of all your OneDrive backup activity. So, you can see exactly what’s going on.

About CloudAlly’s OneDrive Backup Demo Video

In our newest demo video, we show you how easy it is to start protecting Microsoft OneDrive for your company. Activating your CloudAlly backup is simple, safe, and can be completed in just a few easy-to-follow steps. You’ll notice how user-friendly our software is as well as how many options you have for customizing your backup solution.

Let our two-minute activation video take you through the step-by-step process of backing up your OneDrive cloud storage solution, so you can sit back and relax knowing that your data is safe and that you can restore like an expert. We cover everything from:

  • Correctly setting up your OneDrive backup using a user name and password that has global admin rights.
  • Gathering your OneDrive URL, which will be
  • Choosing which sites you’d like to backup, you can activate backups for all sites with a single click, or selectively activate backups as needed.
  • Checking the appropriate backup preferences including “automatically detect and activate new accounts,” scheduling, etc.
  • Picking a friendly name for each backup
  • And, indexing your archived data.

We want to show you how easy it is to protect your data from all threats no matter the problem. Don’t choose software to protect your data that you haven’t seen in action. Watch the MS OneDrive video demo to see how easy to use, secure and reliable CloudAlly’s MS OneDrive. Choose CloudAlly as your OneDrive backup and restore solution, and rest easy knowing that you’ve already seen how it works and you don’t have to worry about hidden processes or errors.

When you’re ready to know more, contact CloudAlly by calling +1 (424) 304-1959 or filling out our Contact Form. We can’t wait to work with you to keep your OneDrive data safe and sound. And if you’re still concerned about using CloudAlly’s OneDrive backup solution, don’t forget, we have a risk free 15-day trial available!

Now that you know more about OneDrive Online Backup, you might want to have a look at what we created for you…


The Best Cloud Storage and File-Sharing Services 2017 – Comparison

Google Drive vs Dropbox vs OneDrive

Cloud storage is almost a necessary part of digital life. It allows you to access files from anywhere if you can access your cloud account. No more having to remember to put important files on a flash drive to transport them. There are several different cloud storage companies to choose from. What are the Best Cloud Storage and File Sharing Services? Here in this guide we compare Dropbox, Box, and OneDrive.


When it comes to cloud storage, Dropbox is one of the most popular. For good reason, it was one of the first on the market. While Dropbox doesn’t offer the most space for their free accounts, they do offer a generous paid plan options for affordable monthly or yearly fees.

Security is on the top of everyone’s concern list. All of Dropbox’s plans have 256-bit AES and SSL/TLS encryption. Also, all plans allow for two-factor authentication. The service does offer HIPPA compliance. However, it is not available on free, pro, or standard services.

Dropbox allows you to share files stored on their service with others. To give you more security, you can set permissions such as view only or editing capabilities. You can also choose to password protect files shared and have the sharing links expire after a set time.

For standard and higher plans, you can set granular permissions for other users who may have access to the account. These plans are more for geared for business users instead of the personal user, however.

All Dropbox accounts are equipped with MS Office 365 integration and Dropbox Paper. Shared files can be commented on if permissions are set by the administrator.


  • Easy Sharing
  • 256-bit AES Security
  • Expiring Shared Links
  • Two-Factor Authentication
  • Anytime access
  • Generous storage size, paid plans start at 1TB


  • Free service is only 2GB
  • Pro plan only has 30-day version history and file recovery
  • Pro and Free plan only have email support
  • HIPPA support is only available for Advanced and Enterprise users

Paid Dropbox plans to start at $9.99 billed monthly or $99.99 billed annually with 1 TB storage. Larger storage sizes are available. While their Advanced and Enterprise service are geared for businesses, they do have a dedicated Dropbox for Business service for corporations.


Box is a huge competitor for Dropbox. Like Dropbox, Box offers anywhere-anytime access to files stored within your cloud account. Box, however, prizes themselves in having tight security for all their accounts no matter which level you choose.

Box understands not all their clients are located in the United States and need differing security options. That is why the company has Processor Global Binding Corporate Rules and Controller Global Binding Corporate Rules in place for their European clientele. For Asia-Pacific users, the company has Assai-Pacific Economic Cooperation Cross-Border Privacy Rules systems and adhere to ISO 27018. Box also adheres to ISO 27001, SOC1, PCI DDS, FedRAMP, and HIPPA regulations. Customers outside the US can enjoy in-region storage in either Europe, Asia, Canada, or Australia. As with Dropbox, those interested in additional security can set up two-factor authentication.

Because the cloud is more than just for storage, Box makes it easy for account owners to share files with others. Files sharing via links or straight from your Box account allows you to get important documents where they need to go, even if they would normally be too big to send via email. With file-sharing, all users can see what changes are made and have access to the latest versions.

For those concerned about downloading large files, most file types are easily opened with Box. Supported types include Word, Excel, AI, ESP, PSD, and PDF. The service also supports photo files and more. With over 120 supported file types, you should not have to download a file or have the program on your system just to view it.


  • Generous free service at 10GB
  • Paid services start at $10 for 100GB
  • SSL and at-rest Encryption
  • File versioning
  • Paid plan offers a 5GB file upload limit


  • 250 MB file upload limit on free plans
  • Personal plans limited to either 10 or 100 GB

Box makes it easy to keep all your files secure and accessible from anywhere. As with their competitors, they do offer business plans for corporate users. These plans carry the same security but do require a minimum number of users to enroll.


OneDrive is Microsoft’s answer to online storage. As with Box and Dropbox, they offer online, PC, Mac, and mobile access to files from anywhere at any time. Because it’s Microsoft, it works seamlessly with all Office products.

Microsoft cares about security just like Dropbox and Box. While their security is not as sophisticated as Box, it is just as secure as Dropbox. They use 256-bit AES security to control their accounts. The service also provides two-factor authentication for online access.

Users can share files and folders with others. You set limitations on how the files are secured. You can restrict them to read-only or editable with the ability to download to another device. Files edited by other users will show what changes were made by whom.

Files created in OneNote can be backed up directly to OneDrive. Also, other files created by any Windows Store app can also be stored directly to the cloud storage service. From your OneDrive you can post photos to Facebook.


  • 256-bit AES Security
  • 5GB Free
  • Additional Free storage available with Automatic Camera Roll Backup
  • Seamless Integration with Office Documents
  • Create Surveys with Excel


  • Paid limited to 50GB unless you have Office 365
  • Scanning to upload to OneDrive and Excess sharing requires Office 365

Microsoft OneDrive might not be quite as good as Box. However, for loyal Microsoft users, it is the obvious choice as it easily allows all your services to integrate into one storage location. If you have an Office 365 account, you get additional storage along. Personal users get 1TB storage while Home users have access to up to 5TB. If you want to purchase a 50GB storage service instead of Office 365, it is affordable at only $1.99 per month.

All three have their strengths and weaknesses. No matter which one you choose, it is important to consider having a backup for your cloud service. While all service providers offer redundancy to ensure their servers never lose anything, it doesn’t stop you from accidentally deleting files. CloudAlly offers affordable backup options for all your cloud storage needs.

The Best Cloud Storage and File Sharing Services:

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